Outlook 2002 - Printing labels & address books for each category

[Guest]

I have created a large contacts list and made categories (business, christmas
cards, family, friends, etc.). With Christmas comming close, I want to print
address labels of those who I have on my Christmas card list AND print out my
contacts in SEPERATE categories instead of printing everything. I have
Outlook 2002.

I need some help.

Thanks. RLC Web

 

[Russ Valentine [MVP-Outlook]]

Filter your view in Outlook to include only those categories and start your
merge from that view.

 

[Guest]

Thanks for your help Russ.

Filter your view in Outlook to include only those categories and start your
merge from that view.
--
Russ Valentine
[MVP-Outlook]

I have created a large contacts list and made categories (business,
christmas
cards, family, friends, etc.). With Christmas comming close, I want to
print
address labels of those who I have on my Christmas card list AND print out
my
contacts in SEPERATE categories instead of printing everything. I have
Outlook 2002.

I need some help.

Thanks. RLC Web

 

[MaryAnn]

Russ,
I am struggling with the same thing. I want to print labels for my christmas
card list category only. Then I want to print all contacts in an address
book. What do you mean by filtering your view in Outlook. Can you explain
that step by step? Also, when I print the address book the Name does not line
up with the address lines on the left margin. The name is indented a little.
Can this be corrected so it all lines up on the left making it easier to
read?
--
MaryAnn

Thanks for your help Russ.

Filter your view in Outlook to include only those categories and start your
merge from that view.
--
Russ Valentine
[MVP-Outlook]

I have created a large contacts list and made categories (business,
christmas
cards, family, friends, etc.). With Christmas comming close, I want to
print
address labels of those who I have on my Christmas card list AND print out
my
contacts in SEPERATE categories instead of printing everything. I have
Outlook 2002.

I need some help.

Thanks. RLC Web

 

[Russ Valentine [MVP-Outlook]]

There is no address book in Outlook, so your question makes no sense.
Clarify it.
--
Russ Valentine
[MVP-Outlook]

Russ,
I am struggling with the same thing. I want to print labels for my
christmas
card list category only. Then I want to print all contacts in an address
book. What do you mean by filtering your view in Outlook. Can you explain
that step by step? Also, when I print the address book the Name does not
line
up with the address lines on the left margin. The name is indented a
little.
Can this be corrected so it all lines up on the left making it easier to
read?
--
MaryAnn

Thanks for your help Russ.

Filter your view in Outlook to include only those categories and start
your
merge from that view.
--
Russ Valentine
[MVP-Outlook]
I have created a large contacts list and made categories (business,
christmas
cards, family, friends, etc.). With Christmas comming close, I want
to
print
address labels of those who I have on my Christmas card list AND
print out
my
contacts in SEPERATE categories instead of printing everything. I
have
Outlook 2002.

I need some help.

Thanks. RLC Web

 

[MaryAnn]

I realize there is no address book in Outlook. My question, as stated, was
that I want to print all of my contacts onto paper. I want to use this as an
address book for quick reference when making phone calls, etc. You misread my
question. I'm just calling the list of contacts (including the name, phone
number, and address), once printed onto paper, my address book. When I do
this, I am printing from the address card view (Under the view tab->arrange
by->current view->address cards). Before printing, when just looking at this
view in contacts, it looks great. All the information is lined up perfectly
on the left. But, when you print a list like this, it is formatted
strangely--The name appears in a grayed line followed by the next line which
says Home address: 111 Mulberry Lane (for example), then the city/state
Happy Town, CA 11123. See how the city/state line is way
to the left of the street address line? This is how it looks on my print out
which makes it hard to read. Why doesn't the city/state line up with the
street address line? Can I make it do that?
--
MaryAnn

There is no address book in Outlook, so your question makes no sense.
Clarify it.
--
Russ Valentine
[MVP-Outlook]

Russ,
I am struggling with the same thing. I want to print labels for my
christmas
card list category only. Then I want to print all contacts in an address
book. What do you mean by filtering your view in Outlook. Can you explain
that step by step? Also, when I print the address book the Name does not
line
up with the address lines on the left margin. The name is indented a
little.
Can this be corrected so it all lines up on the left making it easier to
read?
--
MaryAnn

Thanks for your help Russ.

:

Filter your view in Outlook to include only those categories and start
your
merge from that view.
--
Russ Valentine
[MVP-Outlook]
I have created a large contacts list and made categories (business,
christmas
cards, family, friends, etc.). With Christmas comming close, I want
to
print
address labels of those who I have on my Christmas card list AND
print out
my
contacts in SEPERATE categories instead of printing everything. I
have
Outlook 2002.

I need some help.

Thanks. RLC Web

 

[Russ Valentine [MVP-Outlook]]

There are lots of Help files and other resources that explain how to do a
mail merge. For an overview of these functions take a look here:
http://www.slipstick.com/contacts/printlabel.htm
http://www.outlook-tips.net/howto/mailmerge.htm
http://office.microsoft.com/en-us/assistance/HA011186361033.aspx
To learn about ways to control how an Address is inserted into Word from
Outlook, take a look here:
Word 2000/2002:
http://www.slipstick.com/contacts/insword.htm
http://support.microsoft.com/default.aspx?scid=KB;en-us;q134901

Word 2003/2007:
http://www.gmayor.com/Macrobutton.htm

--
Russ Valentine
[MVP-Outlook]

I realize there is no address book in Outlook. My question, as stated, was
that I want to print all of my contacts onto paper. I want to use this as
an
address book for quick reference when making phone calls, etc. You misread
my
question. I'm just calling the list of contacts (including the name, phone
number, and address), once printed onto paper, my address book. When I do
this, I am printing from the address card view (Under the view
tab->arrange
by->current view->address cards). Before printing, when just looking at
this
view in contacts, it looks great. All the information is lined up
perfectly
on the left. But, when you print a list like this, it is formatted
strangely--The name appears in a grayed line followed by the next line
which
says Home address: 111 Mulberry Lane (for example), then the city/state
Happy Town, CA 11123. See how the city/state line is
way
to the left of the street address line? This is how it looks on my print
out
which makes it hard to read. Why doesn't the city/state line up with the
street address line? Can I make it do that?
--
MaryAnn

There is no address book in Outlook, so your question makes no sense.
Clarify it.
--
Russ Valentine
[MVP-Outlook]

Russ,
I am struggling with the same thing. I want to print labels for my
christmas
card list category only. Then I want to print all contacts in an
address
book. What do you mean by filtering your view in Outlook. Can you
explain
that step by step? Also, when I print the address book the Name does
not
line
up with the address lines on the left margin. The name is indented a
little.
Can this be corrected so it all lines up on the left making it easier
to
read?
--
MaryAnn


:

Thanks for your help Russ.

:

Filter your view in Outlook to include only those categories and
start
your
merge from that view.
--
Russ Valentine
[MVP-Outlook]
I have created a large contacts list and made categories (business,
christmas
cards, family, friends, etc.). With Christmas comming close, I
want
to
print
address labels of those who I have on my Christmas card list AND
print out
my
contacts in SEPERATE categories instead of printing everything. I
have
Outlook 2002.

I need some help.

Thanks. RLC Web

 

[MaryAnn]

The how to do the mail merge is not the issue here. I have figured that out.
I have a print out of the category I want. It is just formatted poorly, not
like it appears in outlook. In outlook the line for the address starts with
"home," but when printed on paper it starts with "home address." Could you
try this and see what I am talking about? Then can you let me know if you
know of a way to change that formatting? These links aren't referring to
formatting specifically.
--
MaryAnn

There are lots of Help files and other resources that explain how to do a
mail merge. For an overview of these functions take a look here:
http://www.slipstick.com/contacts/printlabel.htm
http://www.outlook-tips.net/howto/mailmerge.htm
http://office.microsoft.com/en-us/assistance/HA011186361033.aspx
To learn about ways to control how an Address is inserted into Word from
Outlook, take a look here:
Word 2000/2002:
http://www.slipstick.com/contacts/insword.htm
http://support.microsoft.com/default.aspx?scid=KB;en-us;q134901

Word 2003/2007:
http://www.gmayor.com/Macrobutton.htm

--
Russ Valentine
[MVP-Outlook]

I realize there is no address book in Outlook. My question, as stated, was
that I want to print all of my contacts onto paper. I want to use this as
an
address book for quick reference when making phone calls, etc. You misread
my
question. I'm just calling the list of contacts (including the name, phone
number, and address), once printed onto paper, my address book. When I do
this, I am printing from the address card view (Under the view
tab->arrange
by->current view->address cards). Before printing, when just looking at
this
view in contacts, it looks great. All the information is lined up
perfectly
on the left. But, when you print a list like this, it is formatted
strangely--The name appears in a grayed line followed by the next line
which
says Home address: 111 Mulberry Lane (for example), then the city/state
Happy Town, CA 11123. See how the city/state line is
way
to the left of the street address line? This is how it looks on my print
out
which makes it hard to read. Why doesn't the city/state line up with the
street address line? Can I make it do that?
--
MaryAnn

There is no address book in Outlook, so your question makes no sense.
Clarify it.
--
Russ Valentine
[MVP-Outlook]
Russ,
I am struggling with the same thing. I want to print labels for my
christmas
card list category only. Then I want to print all contacts in an
address
book. What do you mean by filtering your view in Outlook. Can you
explain
that step by step? Also, when I print the address book the Name does
not
line
up with the address lines on the left margin. The name is indented a
little.
Can this be corrected so it all lines up on the left making it easier
to
read?
--
MaryAnn


:

Thanks for your help Russ.

:

Filter your view in Outlook to include only those categories and
start
your
merge from that view.
--
Russ Valentine
[MVP-Outlook]
I have created a large contacts list and made categories (business,
christmas
cards, family, friends, etc.). With Christmas comming close, I
want
to
print
address labels of those who I have on my Christmas card list AND
print out
my
contacts in SEPERATE categories instead of printing everything. I
have
Outlook 2002.

I need some help.

Thanks. RLC Web

 

[Russ Valentine [MVP-Outlook]]

You missed the point. Views of Contacts Folders are designed for onscreen
viewing. They are not designed for printing. Outlook is not a word
processor. If you want precise control over how Contacts are printed, you
use a mail merge. Trying to print a view will rarely if ever give you the
results you want.
--
Russ Valentine
[MVP-Outlook]

The how to do the mail merge is not the issue here. I have figured that
out.
I have a print out of the category I want. It is just formatted poorly,
not
like it appears in outlook. In outlook the line for the address starts
with
"home," but when printed on paper it starts with "home address." Could you
try this and see what I am talking about? Then can you let me know if you
know of a way to change that formatting? These links aren't referring to
formatting specifically.
--
MaryAnn

There are lots of Help files and other resources that explain how to do a
mail merge. For an overview of these functions take a look here:
http://www.slipstick.com/contacts/printlabel.htm
http://www.outlook-tips.net/howto/mailmerge.htm
http://office.microsoft.com/en-us/assistance/HA011186361033.aspx
To learn about ways to control how an Address is inserted into Word from
Outlook, take a look here:
Word 2000/2002:
http://www.slipstick.com/contacts/insword.htm
http://support.microsoft.com/default.aspx?scid=KB;en-us;q134901

Word 2003/2007:
http://www.gmayor.com/Macrobutton.htm

--
Russ Valentine
[MVP-Outlook]

I realize there is no address book in Outlook. My question, as stated,
was
that I want to print all of my contacts onto paper. I want to use this
as
an
address book for quick reference when making phone calls, etc. You
misread
my
question. I'm just calling the list of contacts (including the name,
phone
number, and address), once printed onto paper, my address book. When I
do
this, I am printing from the address card view (Under the view
tab->arrange
by->current view->address cards). Before printing, when just looking at
this
view in contacts, it looks great. All the information is lined up
perfectly
on the left. But, when you print a list like this, it is formatted
strangely--The name appears in a grayed line followed by the next line
which
says Home address: 111 Mulberry Lane (for example), then the city/state
Happy Town, CA 11123. See how the city/state line is
way
to the left of the street address line? This is how it looks on my
print
out
which makes it hard to read. Why doesn't the city/state line up with
the
street address line? Can I make it do that?
--
MaryAnn


:

There is no address book in Outlook, so your question makes no sense.
Clarify it.
--
Russ Valentine
[MVP-Outlook]
Russ,
I am struggling with the same thing. I want to print labels for my
christmas
card list category only. Then I want to print all contacts in an
address
book. What do you mean by filtering your view in Outlook. Can you
explain
that step by step? Also, when I print the address book the Name does
not
line
up with the address lines on the left margin. The name is indented a
little.
Can this be corrected so it all lines up on the left making it
easier
to
read?
--
MaryAnn


:

Thanks for your help Russ.

:

Filter your view in Outlook to include only those categories and
start
your
merge from that view.
--
Russ Valentine
[MVP-Outlook]
I have created a large contacts list and made categories
(business,
christmas
cards, family, friends, etc.). With Christmas comming close, I
want
to
print
address labels of those who I have on my Christmas card list
AND
print out
my
contacts in SEPERATE categories instead of printing everything.
I
have
Outlook 2002.

I need some help.

Thanks. RLC Web

 

[MaryAnn]

I beg to disagree; no, I didn't miss the point. Maybe I am not explaining it
well enough. I have done the mail merge and then printed in Word the contacts
list from Outlook. When I look at it in the Outlook address card view, it
looks correct (as I've explained in detail in other replys). However, once
merged and printed, the address card's format changes a bit. I typed in my
other reply exactly how it looks once merged and printed.

In Outlook it looks like this: home: 123 Mulberry Lane
Someplace, ID
12769

Once merged and printed it looks like this:
Home address: 123 Mulberry Lane
Someplace, ID 12769

How do I get the merged, printed version to format like the Outlook view?
This seems like a very simple question; I'm not sure how else to explain it.
I have looked at many posts, and all of your links. None seem to directly
address what I am trying to do. I have spent over 5 hours on this now. I have
only dial-up internet so the links take forever to view. I would prefer a
simple, straight forward, step by step instruction of how to do just this one
function.

This link you gave me seems to have information that might help me do what I
want : http://support.microsoft.com/default.aspx?scid=KB;en-us;q134901;
however, I have tried setting up the auto text as it states. It seems like
this would work in a Word document, but I'm not sure how to integrate it into
the mail merge. Furthermore, I'm confused because when I set up the auto text
and called it AddressLayout and tried it, the address printed with space
between the lines now (even though I set it up without the spaces) Arrrgh!
I'm getting frustrated! I feel like I'm going in circles here.
--
MaryAnn

You missed the point. Views of Contacts Folders are designed for onscreen
viewing. They are not designed for printing. Outlook is not a word
processor. If you want precise control over how Contacts are printed, you
use a mail merge. Trying to print a view will rarely if ever give you the
results you want.
--
Russ Valentine
[MVP-Outlook]

The how to do the mail merge is not the issue here. I have figured that
out.
I have a print out of the category I want. It is just formatted poorly,
not
like it appears in outlook. In outlook the line for the address starts
with
"home," but when printed on paper it starts with "home address." Could you
try this and see what I am talking about? Then can you let me know if you
know of a way to change that formatting? These links aren't referring to
formatting specifically.
--
MaryAnn

There are lots of Help files and other resources that explain how to do a
mail merge. For an overview of these functions take a look here:
http://www.slipstick.com/contacts/printlabel.htm
http://www.outlook-tips.net/howto/mailmerge.htm
http://office.microsoft.com/en-us/assistance/HA011186361033.aspx
To learn about ways to control how an Address is inserted into Word from
Outlook, take a look here:
Word 2000/2002:
http://www.slipstick.com/contacts/insword.htm
http://support.microsoft.com/default.aspx?scid=KB;en-us;q134901

Word 2003/2007:
http://www.gmayor.com/Macrobutton.htm

--
Russ Valentine
[MVP-Outlook]
I realize there is no address book in Outlook. My question, as stated,
was
that I want to print all of my contacts onto paper. I want to use this
as
an
address book for quick reference when making phone calls, etc. You
misread
my
question. I'm just calling the list of contacts (including the name,
phone
number, and address), once printed onto paper, my address book. When I
do
this, I am printing from the address card view (Under the view
tab->arrange
by->current view->address cards). Before printing, when just looking at
this
view in contacts, it looks great. All the information is lined up
perfectly
on the left. But, when you print a list like this, it is formatted
strangely--The name appears in a grayed line followed by the next line
which
says Home address: 111 Mulberry Lane (for example), then the city/state
Happy Town, CA 11123. See how the city/state line is
way
to the left of the street address line? This is how it looks on my
print
out
which makes it hard to read. Why doesn't the city/state line up with
the
street address line? Can I make it do that?
--
MaryAnn


:

There is no address book in Outlook, so your question makes no sense.
Clarify it.
--
Russ Valentine
[MVP-Outlook]
Russ,
I am struggling with the same thing. I want to print labels for my
christmas
card list category only. Then I want to print all contacts in an
address
book. What do you mean by filtering your view in Outlook. Can you
explain
that step by step? Also, when I print the address book the Name does
not
line
up with the address lines on the left margin. The name is indented a
little.
Can this be corrected so it all lines up on the left making it
easier
to
read?
--
MaryAnn


:

Thanks for your help Russ.

:

Filter your view in Outlook to include only those categories and
start
your
merge from that view.
--
Russ Valentine
[MVP-Outlook]
I have created a large contacts list and made categories
(business,
christmas
cards, family, friends, etc.). With Christmas comming close, I
want
to
print
address labels of those who I have on my Christmas card list
AND
print out
my
contacts in SEPERATE categories instead of printing everything.
I
have
Outlook 2002.

I need some help.

Thanks. RLC Web

 

[Russ Valentine [MVP-Outlook]]

The Address Card view of Outlook is irrelevant. It is a view of the Contacts
Folder that cannot be printed as it appears on the screen. I don't
understand why you keep referencing it as if it can.
The instructions for constructing a mail merge to your precise
specifications have all been posted. Decide what you want and construct your
merge accordingly. If you cannot, then post what you are trying to achieve,
how you constructed your merge, what happens that you think shouldn't to
Word's mail merge group where you will receive excellent assistance. This is
not an Outlook issue.
--
Russ Valentine
[MVP-Outlook]

I beg to disagree; no, I didn't miss the point. Maybe I am not explaining
it
well enough. I have done the mail merge and then printed in Word the
contacts
list from Outlook. When I look at it in the Outlook address card view, it
looks correct (as I've explained in detail in other replys). However, once
merged and printed, the address card's format changes a bit. I typed in my
other reply exactly how it looks once merged and printed.

In Outlook it looks like this: home: 123 Mulberry Lane
Someplace, ID
12769

Once merged and printed it looks like this:
Home address: 123 Mulberry Lane
Someplace, ID 12769

How do I get the merged, printed version to format like the Outlook view?
This seems like a very simple question; I'm not sure how else to explain
it.
I have looked at many posts, and all of your links. None seem to directly
address what I am trying to do. I have spent over 5 hours on this now. I
have
only dial-up internet so the links take forever to view. I would prefer a
simple, straight forward, step by step instruction of how to do just this
one
function.

This link you gave me seems to have information that might help me do what
I
want : http://support.microsoft.com/default.aspx?scid=KB;en-us;q134901;
however, I have tried setting up the auto text as it states. It seems like
this would work in a Word document, but I'm not sure how to integrate it
into
the mail merge. Furthermore, I'm confused because when I set up the auto
text
and called it AddressLayout and tried it, the address printed with space
between the lines now (even though I set it up without the spaces) Arrrgh!
I'm getting frustrated! I feel like I'm going in circles here.
--
MaryAnn

You missed the point. Views of Contacts Folders are designed for onscreen
viewing. They are not designed for printing. Outlook is not a word
processor. If you want precise control over how Contacts are printed, you
use a mail merge. Trying to print a view will rarely if ever give you the
results you want.
--
Russ Valentine
[MVP-Outlook]

The how to do the mail merge is not the issue here. I have figured that
out.
I have a print out of the category I want. It is just formatted poorly,
not
like it appears in outlook. In outlook the line for the address starts
with
"home," but when printed on paper it starts with "home address." Could
you
try this and see what I am talking about? Then can you let me know if
you
know of a way to change that formatting? These links aren't referring
to
formatting specifically.
--
MaryAnn


:

There are lots of Help files and other resources that explain how to
do a
mail merge. For an overview of these functions take a look here:
http://www.slipstick.com/contacts/printlabel.htm
http://www.outlook-tips.net/howto/mailmerge.htm
http://office.microsoft.com/en-us/assistance/HA011186361033.aspx
To learn about ways to control how an Address is inserted into Word
from
Outlook, take a look here:
Word 2000/2002:
http://www.slipstick.com/contacts/insword.htm
http://support.microsoft.com/default.aspx?scid=KB;en-us;q134901

Word 2003/2007:
http://www.gmayor.com/Macrobutton.htm

--
Russ Valentine
[MVP-Outlook]
I realize there is no address book in Outlook. My question, as
stated,
was
that I want to print all of my contacts onto paper. I want to use
this
as
an
address book for quick reference when making phone calls, etc. You
misread
my
question. I'm just calling the list of contacts (including the name,
phone
number, and address), once printed onto paper, my address book. When
I
do
this, I am printing from the address card view (Under the view
tab->arrange
by->current view->address cards). Before printing, when just looking
at
this
view in contacts, it looks great. All the information is lined up
perfectly
on the left. But, when you print a list like this, it is formatted
strangely--The name appears in a grayed line followed by the next
line
which
says Home address: 111 Mulberry Lane (for example), then the
city/state
Happy Town, CA 11123. See how the city/state line
is
way
to the left of the street address line? This is how it looks on my
print
out
which makes it hard to read. Why doesn't the city/state line up
with
the
street address line? Can I make it do that?
--
MaryAnn


:

There is no address book in Outlook, so your question makes no
sense.
Clarify it.
--
Russ Valentine
[MVP-Outlook]
Russ,
I am struggling with the same thing. I want to print labels for
my
christmas
card list category only. Then I want to print all contacts in an
address
book. What do you mean by filtering your view in Outlook. Can you
explain
that step by step? Also, when I print the address book the Name
does
not
line
up with the address lines on the left margin. The name is
indented a
little.
Can this be corrected so it all lines up on the left making it
easier
to
read?
--
MaryAnn


:

Thanks for your help Russ.

:

Filter your view in Outlook to include only those categories
and
start
your
merge from that view.
--
Russ Valentine
[MVP-Outlook]
I have created a large contacts list and made categories
(business,
christmas
cards, family, friends, etc.). With Christmas comming
close, I
want
to
print
address labels of those who I have on my Christmas card list
AND
print out
my
contacts in SEPERATE categories instead of printing
everything.
I
have
Outlook 2002.

I need some help.

Thanks. RLC Web

 

[MaryAnn]

The only reason I keep referring to the view in Outlook is that I want my
printed version to look like that in terms of the manner in which the address
is aligned, as I have typed for you before. I know it is different than the
mail merge. I am confused with all the sites you gave me. None seem to work
for my objective. I will play with the mail merge again and then go to that
forum with details as you suggest.
--
MaryAnn

The Address Card view of Outlook is irrelevant. It is a view of the Contacts
Folder that cannot be printed as it appears on the screen. I don't
understand why you keep referencing it as if it can.
The instructions for constructing a mail merge to your precise
specifications have all been posted. Decide what you want and construct your
merge accordingly. If you cannot, then post what you are trying to achieve,
how you constructed your merge, what happens that you think shouldn't to
Word's mail merge group where you will receive excellent assistance. This is
not an Outlook issue.
--
Russ Valentine
[MVP-Outlook]

I beg to disagree; no, I didn't miss the point. Maybe I am not explaining
it
well enough. I have done the mail merge and then printed in Word the
contacts
list from Outlook. When I look at it in the Outlook address card view, it
looks correct (as I've explained in detail in other replys). However, once
merged and printed, the address card's format changes a bit. I typed in my
other reply exactly how it looks once merged and printed.

In Outlook it looks like this: home: 123 Mulberry Lane
Someplace, ID
12769

Once merged and printed it looks like this:
Home address: 123 Mulberry Lane
Someplace, ID 12769

How do I get the merged, printed version to format like the Outlook view?
This seems like a very simple question; I'm not sure how else to explain
it.
I have looked at many posts, and all of your links. None seem to directly
address what I am trying to do. I have spent over 5 hours on this now. I
have
only dial-up internet so the links take forever to view. I would prefer a
simple, straight forward, step by step instruction of how to do just this
one
function.

This link you gave me seems to have information that might help me do what
I
want : http://support.microsoft.com/default.aspx?scid=KB;en-us;q134901;
however, I have tried setting up the auto text as it states. It seems like
this would work in a Word document, but I'm not sure how to integrate it
into
the mail merge. Furthermore, I'm confused because when I set up the auto
text
and called it AddressLayout and tried it, the address printed with space
between the lines now (even though I set it up without the spaces) Arrrgh!
I'm getting frustrated! I feel like I'm going in circles here.
--
MaryAnn

You missed the point. Views of Contacts Folders are designed for onscreen
viewing. They are not designed for printing. Outlook is not a word
processor. If you want precise control over how Contacts are printed, you
use a mail merge. Trying to print a view will rarely if ever give you the
results you want.
--
Russ Valentine
[MVP-Outlook]
The how to do the mail merge is not the issue here. I have figured that
out.
I have a print out of the category I want. It is just formatted poorly,
not
like it appears in outlook. In outlook the line for the address starts
with
"home," but when printed on paper it starts with "home address." Could
you
try this and see what I am talking about? Then can you let me know if
you
know of a way to change that formatting? These links aren't referring
to
formatting specifically.
--
MaryAnn


:

There are lots of Help files and other resources that explain how to
do a
mail merge. For an overview of these functions take a look here:
http://www.slipstick.com/contacts/printlabel.htm
http://www.outlook-tips.net/howto/mailmerge.htm
http://office.microsoft.com/en-us/assistance/HA011186361033.aspx
To learn about ways to control how an Address is inserted into Word
from
Outlook, take a look here:
Word 2000/2002:
http://www.slipstick.com/contacts/insword.htm
http://support.microsoft.com/default.aspx?scid=KB;en-us;q134901

Word 2003/2007:
http://www.gmayor.com/Macrobutton.htm

--
Russ Valentine
[MVP-Outlook]
I realize there is no address book in Outlook. My question, as
stated,
was
that I want to print all of my contacts onto paper. I want to use
this
as
an
address book for quick reference when making phone calls, etc. You
misread
my
question. I'm just calling the list of contacts (including the name,
phone
number, and address), once printed onto paper, my address book. When
I
do
this, I am printing from the address card view (Under the view
tab->arrange
by->current view->address cards). Before printing, when just looking
at
this
view in contacts, it looks great. All the information is lined up
perfectly
on the left. But, when you print a list like this, it is formatted
strangely--The name appears in a grayed line followed by the next
line
which
says Home address: 111 Mulberry Lane (for example), then the
city/state
Happy Town, CA 11123. See how the city/state line
is
way
to the left of the street address line? This is how it looks on my
print
out
which makes it hard to read. Why doesn't the city/state line up
with
the
street address line? Can I make it do that?
--
MaryAnn


:

There is no address book in Outlook, so your question makes no
sense.
Clarify it.
--
Russ Valentine
[MVP-Outlook]
Russ,
I am struggling with the same thing. I want to print labels for
my
christmas
card list category only. Then I want to print all contacts in an
address
book. What do you mean by filtering your view in Outlook. Can you
explain
that step by step? Also, when I print the address book the Name
does
not
line
up with the address lines on the left margin. The name is
indented a
little.
Can this be corrected so it all lines up on the left making it
easier
to
read?
--
MaryAnn


:

Thanks for your help Russ.

:

Filter your view in Outlook to include only those categories
and
start
your
merge from that view.
--
Russ Valentine
[MVP-Outlook]
I have created a large contacts list and made categories
(business,
christmas
cards, family, friends, etc.). With Christmas comming
close, I
want
to
print
address labels of those who I have on my Christmas card list
AND
print out
my
contacts in SEPERATE categories instead of printing
everything.
I
have
Outlook 2002.

I need some help.

Thanks. RLC Web