Outlook 2000 - Multiple User Accounts

[Guest]

My wife and I have separate user accounts on the same computer and I'm trying
to set it up so that I only get POP3 mail sent to my address in my inbox and
she only gets hers mail in her inbox. I've set up the mail accounts
separately in each user account but all the mail goes to whichever account
happens to be open. I know this is because the "different" addresses provided
by the ISP (Freeserve/Orange) are not really different at all but just
aliases. And I also know that in Outlook Express you can use Rules involving
"do not download from the server" to achieve the desired result. But we use
Outlook 2000 and that option doesn't appear to be available under Rules. And
I've also seen reference to specifying the particular email address in "login
information" but I don't see that option anywhere. Plus we're both on a
number of mailing lists where the"to" field doesn't show our individual email
addresses and I don't really want to lose those mails. Any suggestions?
Thanks.

 

[DL]

If its a catchall email addy - generally if the password is the same it is -
I believe your only option would be to create user specific folders, then
use rules to move msgs to appropriate folder

 

[Guest]

Thanks. I thought I couldn't set up a Rule to automatically move mail from my
inbox to a folder in her (separate) PST file but I've now realised what I
need to do. I just need to open her PST file when I access Outlook from my
user account and set up the Rule. I'd still rather have a rule preventing
mail addressed to her from being downloaded from the server into my account
at all (and vice versa) but there doesn't seem to be any way of doing that
with the version of Outlook I'm using.

 

[Brian Tillman]

My wife and I have separate user accounts on the same computer and
I'm trying to set it up so that I only get POP3 mail sent to my
address in my inbox and she only gets hers mail in her inbox. I've
set up the mail accounts separately in each user account but all the
mail goes to whichever account happens to be open. I know this is
because the "different" addresses provided by the ISP
(Freeserve/Orange) are not really different at all but just aliases.

Your analysis is correct.

And I also know that in Outlook Express you can use Rules involving
"do not download from the server" to achieve the desired result. But
we use Outlook 2000 and that option doesn't appear to be available
under Rules.

Its not. All Outlook rules act only after the message has been downloaded.

And I've also seen reference to specifying the
particular email address in "login information" but I don't see that
option anywhere.

The address isn't what counts, but the useranme/password that allows you to
access the mailbox on the ISP's server.

Plus we're both on a number of mailing lists where
the"to" field doesn't show our individual email addresses and I don't
really want to lose those mails. Any suggestions?

The best approach would be for each of you to have independent addresses
that use separate mailboxes. Absent that, the only thing you can do is to
download all messages and have a rule that deletes anything not addressed to
your own address. Leave copies of the messages on the server and specify
the option of deleting them after so many days. Do not enable the option to
delete them when the Deleted Items folder is emptied or you will delete all
your partner's mail.

 

[Guest]

Thanks. I think I've just about managed to achieve what I want by having a
plethora of Rules but its been a bit of a pain and I'm having to set up new
ones all the time. This must be a pretty common situation and its just a
shame that there isn't a more straightforward or intuitive solution for
non-techies like me. Well, I guess there is - get an ISP that gives you
proper independent email addresses not just aliases. Cheers.

 

[Brian Tillman]

Thanks. I think I've just about managed to achieve what I want by
having a plethora of Rules

You really need only two rules to separate the messages, one in your Outlook
and one in hers. A "plethora" is unnecessary.