Option to display images from newsletters by default?

[Rick]

Where is the option to display images from email newsletters by default
so I do not have to click on the display images link?

Thanks.

 

[VanguardLH]

Where is the option to display images from email newsletters by default
so I do not have to click on the display images link?

There is no option in Outlook related to newsletter e-mails. Outlook
has no means of identifying a particular e-mail as a newsletter. If you
disable Outlook's security option that blocks 3rd party (Internet)
content from your e-mails then you unblock that linked content for ALL
your e-mails, including those that use web beacons to monitor when you
opened an e-mail.

Where to find the security option regarding the blocking of linked
Internet content in your received e-mails depends on the version of
Outlook but which you never mentioned.

If YOU know the sender is sending you newsletters (i.e., it's the same
sender for each newsletter they send and it is only that identified
sender of that newsletter), you could add that sender to your Safe
Senders list. Then you could leave the option enabled to block linked
Internet content (e.g., pictures) but enable the option to ignore that
security setting for senders in your Safe Senders list.

 

[Rick]

Thanks for the reply. I am creating the newsletter that will be sent to
all teachers in our district and I want to make it as easy as possible
for them to see it. Some will be using Outlook 2003 and some Outlook 2007.

1. is there any potential virus threat to users from other people if
they unblock images? Other threats?

2. How do you create a safe senders list?

Thank you!

 

[VanguardLH]

Thanks for the reply. I am creating the newsletter that will be sent to
all teachers in our district and I want to make it as easy as possible
for them to see it. Some will be using Outlook 2003 and some Outlook 2007.

1. is there any potential virus threat to users from other people if
they unblock images? Other threats?

Can you guarantee that all recipients will use Outlook and those
versions? Can you guarantee that all those teachers will view your
e-mail using Outlook at their workplace versus reading it at home with
whatever is their choice for an e-mail client. There is no guarantee
that your HTML formatted e-mail will look the same to the recipient as
it does for you. Don't expect recipients to reduce the security in
their e-mail clients just for your newsletter. It isn't that critical
an e-mail for them.

If you want to ensure what your newsletter looks like to all recipients
then put it on a web page (and view it using several different web
browsers to note any differences in its display). Then send an e-mail
with just the text version of your newsletter and give them a link to
your web page.

You can send an HTML-formatted e-mail to your recipients but how it
appears will depend on how the recipients each configured their own
e-mail client. If they want to see your HTML-formatted e-mail with a
bunch of linked images then that'll be their choice to click on the
infobar to render the HTML e-mail with all images. Of course, you could
embed the images into your e-mail instead of linking to them. They they
wouldn't be 3rd party content (Internet images) and they wouldn't get
blocked. That also means the size of your newsletter will get larger to
hold all those images rather than linking to them.

2. How do you create a safe senders list?

In Outlook, hit the F1 key and search Outlook's own help on "safe
sender".

 

[Rick]

As a matter of fact, some teachers will view it in Outlook on the
desktops and some will view it through the web based version of Outlook,
others might view it through MS Entourgae on a Mac. The email will only
be sent to the college email accounts so they will have to view it
through one of these clients. The district wants all faculty to read
this newsletter, so although it may not seem important to them, I am
trying to figure out how to best ensure that it is as easily viewable as
possible. The higher ups have already decided not to send the newsletter
as a .PDF or to provide a link to a HTML based newsletter on a server.

Thanks!

 

[Diane Poremsky [MVP]]

This would be set in tools, trust center to allow external content. (Outlook
2007) In 2003, its in tools, options, junk mail.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
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Poll: What version of Outlook do you use?
http://forums.slipstick.com/showthread.php?t=27072

 

[Diane Poremsky [MVP]]

1. The threat is from web bugs tracking their opening and reading the
message. The image is downloaded from a web server and the user's IP
address, browser, and other information may be displayed to the sender.
Virus/trojans embedded in images are rare and updated antivirus on the
desktop will prevent problems. Viruses would not be a concern for me - web
bugs and just the annoyance of waiting for pointless images to download is
why I always block external content.

2. Right click on a senders name in an email and choose add to safe list...
Go to tools, options, junk email to set global options - like trust people
in the address book or to import a list.

You could embed the images rather than linking them from the internet - this
will make the message much larger but the images won't be blocked.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Poll: What version of Outlook do you use?
http://forums.slipstick.com/showthread.php?t=27072

 

[Gordon]

Thanks for the reply. I am creating the newsletter that will be sent to
all teachers in our district and I want to make it as easy as possible for
them to see it. Some will be using Outlook 2003 and some Outlook 2007.

Send as a pdf file.

 

[Rick]

Hi Diane,

Are you saying that embedding the images into the email will ensure they
always display regardless of the user's security settings?

Thanks!

 

[Diane Poremsky [MVP]]

A PDF or link to HTML is a bad idea - it will be ignored.

If you use basic HTML and embedded CSS it will look nice in most clients -
before you send it, you can check it in outlook and owa - and a mac if you
have access to one. Just don't go overboard with nested tables. You can use
tables and cells to control formatting, but try to avoid nesting tables
inside tables. You can compose it in either outlook or an HTML editor - if
you use an editor, the CSS needs to be in the content, not attached to a
style sheet.

I send newsletters to 2 groups weekly and the big thing for me is to use 2
Shift+enter's instead of Enter to avoid double spacing between paragraphs.
My recipients use a wide variety of clients, including GMail and double
spacing is the only problem I have. With everyone using Outlook, OWa or mac
you should be ok creating it in Outlook and sending it.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Poll: What version of Outlook do you use?
http://forums.slipstick.com/showthread.php?t=27072

 

[Diane Poremsky [MVP]]

Yes. The need to be embedded and attached - not linked with HTML.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Poll: What version of Outlook do you use?
http://forums.slipstick.com/showthread.php?t=27072

 

[Diane Poremsky [MVP]]

That's the best way to get the message deleted unread.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Poll: What version of Outlook do you use?
http://forums.slipstick.com/showthread.php?t=27072

 

[VanguardLH]

As a matter of fact, some teachers will view it in Outlook on the
desktops and some will view it through the web based version of
Outlook, others might view it through MS Entourgae on a Mac. The
email will only be sent to the college email accounts so they will
have to view it through one of these clients.

Not sure that enforces what e-mail client gets used. Do all of the
recipients also NOT have admin rights on the hosts the use to prevent
them from installing non-Microsoft e-mail clients, like Thunderbird,
for example? Also, when I was at college and had an e-mail account
there, I could access it from off the campus network, like from home.
Only if the mail server refused to permit off-domain connections could
it restrict them to on-domain (i.e., on campus network) connections.

The district wants all faculty to read this newsletter, so although it
may not seem important to them, I am trying to figure out how to best
ensure that it is as easily viewable as possible. The higher ups have
already decided not to send the newsletter as a .PDF or to provide a
link to a HTML based newsletter on a server.

Then embed the images rather than link to them. Embedded images are
not linked (Internet) content. Your newsletter will get larger from
embedding the images which means the sending and receiving mail servers
will incur more overhead for disk space and bandwidth, more disk space
will get consume in the recipient's mailbox, and more bandwidth is
consumed by the sender (to get it to their sending mail server) and by
the recipient (to get it from their receiving mail server). So be
conservative as to how much you bloat your newsletter with images.
Also, some image file formats produce smaller sized files (that you
would embed inside your e-mail) than other formats, plus you can
probably up the level of compression, like if using JPEG, before
loss of quality becomes noticeable or intolerable.

 

[Gordon]

A PDF is a bad idea - it will be ignored.

And just why might that be? I disagree. I send out a newsletter as pdf and
have not had any complaints... It's is EXTREMELY rare for there to be any
machine that does NOT have pdf reading software...

 

[Gordon]

That's the best way to get the message deleted unread.

Eh? On what do you base that rather sweeping statement?

 

[VanguardLH]

That's the best way to get the message deleted unread.

However, in this case, the sender is NOT unknown to the recipients.
Plus, the sender should always add sufficient information in the body of
their message so the recipient sees not only that the e-mail came from a
known sender but also has a clue as to what is the attachment. Even
known and trusted senders shouldn't send empty e-mails that consist of
only an attachment.

 

[Gordon]

However, in this case, the sender is NOT unknown to the recipients.
Plus, the sender should always add sufficient information in the body of
their message so the recipient sees not only that the e-mail came from a
known sender but also has a clue as to what is the attachment. Even
known and trusted senders shouldn't send empty e-mails that consist of
only an attachment.

Can you embed malware in a pdf?

 

[Diane Poremsky [MVP]]

I hate it when people send documents instead of just putting it in the
message body. Unless there is a compelling reason to open a PDF, I read the
message body and move on. I don't waste time opening pdfs or other docs
people send me unless there is a good reason why I need to open the
attachment.

Many sites block PDFs (and other attachments) at the firewall.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Poll: What version of Outlook do you use?
http://forums.slipstick.com/showthread.php?t=27072

 

[Diane Poremsky [MVP]]

1. Many sites block PDFs (and other attachments).
2. Users are getting the message that they do not open attachments sent by
email.
3. My own experience.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Poll: What version of Outlook do you use?
http://forums.slipstick.com/showthread.php?t=27072

 

[Diane Poremsky [MVP]]

Sure... http://www.google.com/search?q=pdf+exploit


--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Poll: What version of Outlook do you use?
http://forums.slipstick.com/showthread.php?t=27072