Need to Make a Calendar Where Atendees Can Schedule Themselves

[Guest]

I work in training, and the President of my company wants me to make a
calendar in Outlook where I can put the date and time of a class, and people
can access the calendar and enroll themselves. I can make the shared
calendar, but I don't know if it's even possible to set up a meeting where
the attendees can basically invite themselves. Help!!!!!!!!!

 

[Judy Gleeson \(MVP Outlook\)]

I have seen this done in a few ways ( I am in the training game)

Make a Public Folder Calendar specifically for Training
Use Labels to show the colour of each room (if you don't have too many)
Edit the labels. (only relevant for 2002 and 2003 - 2007 use Categories)
Add all Training sessions to the Calendar.

You can then:
1. Enable access so that people can write their name in the white Notes
space of the Meeting to say they're coming.

OR better still

2. If you're worried about over subscription to courses, attach an Excel
Spreadsheet to each meeting (Insert, File , as a Hyperlink) which shows who
is booked and how many places are available. (you can make all the columns
you want now!)

3. As a fully Outlook version......

show the Calendar in a Table view, and add the columns about available
spaces etc. This will probably take more education for the users!

Good luck - get back to me with your version if you want more help.

I hope this helps you at least a little bit!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook
www.acorntraining.com.au
Canberra, Australia

Imagine if every Thursday your shoes exploded if you tied them the usual
way. This happens to us all the time with computers, and nobody thinks of
complaining.
Jef Raskin, interviewed in Doctor Dobb's Journal

 

[Guest]

Judy,

That helps immensely! I still am having trouble, however, getting a second
calendar set up to share. Whenever anyone puts in my name, they see my
personal calendar. I can't figure out how to make a Training Calendar now,
that everyone can access. I made the calendar in my Outlook account, shared
it with everyone (which also is giving me problems: we have a group called
everyone, which is perfect because new employees would be given access, but
it won't let me use that group), but whenever anyone puts in my name, because
that's where the calendar is saved, they only see my calendar. Do I need a
seperate account to do this?

Thanks

 

[Judy Gleeson \(MVP Outlook\)]

Make the Calendar in Public Folders. You may need your It people to do
it. Now Permissions / visibility is easy

--
I hope this helps you at least a little bit!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook
www.acorntraining.com.au
Canberra, Australia

Imagine if every Thursday your shoes exploded if you tied them the usual
way. This happens to us all the time with computers, and nobody thinks of
complaining.
Jef Raskin, interviewed in Doctor Dobb's Journal

 

[Guest]

Right after I posted this, I figured that out. I contacted our IT guy and
got a calendar with open permissions to everyone created. Thank you so much.
My boss is impressed that I was able to solve this problem so quickly. I've
opted to paste the excel file as a link in the whiteboard area so that when
someone clicks it, they go to another shared folder with the actual excel
sheet and then it updates the way the link looks. It seems complicated to
everyone I try to explain it to, but it was so easy and very impressive. I
wouldn't have figured it out without you. Thank you so so so so so much!

 

[Judy Gleeson \(MVP Outlook\)]

You're welcome Jacob.

Here's my web site for more ideas too:

www.judygleeson.com

It's new and I am still building it!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook
www.acorntraining.com.au
Canberra, Australia

Imagine if every Thursday your shoes exploded if you tied them the usual
way. This happens to us all the time with computers, and nobody thinks of
complaining.
Jef Raskin, interviewed in Doctor Dobb's Journal