Multiple users on one Windows mail account

[Puppy Breath]

It's no problem setting up multiple user accounts to access the same e-mail
account. But, there is the issue of deciding how and when to remove messages
from the server. It would be much, much easier and better to give each user
their own e-mail address and set up each user account to access only its own
e-mail address.

 

[Geta Klew]

Eeks, what a pain. You'd do well to just give each family member a separate
e-mail account. That's how most people do it because it's easy, makes sense,
works with the way things are designed, and there's no good reason not to do
it that way.

--

 

[Guest]

I'm the father of a family of 4 & the administrator of a new Vista OS. Is
there a way all 4 users can access the same e-mail account on Windows Mail?
I don't want to allow all users access to my administrator user account to
let them get the e-mails that are sent to the family generally. And I don't
want to have in-bound e-mails quadrupled just so we can each get them on our
own account

 

[Steve Cochran]

What you can do is act as a filter and only download the mail from your
account. Then, since the messages are individual eml files, copy the
messages you want them to see to a folder. Then you can copy that folder in
Windows Explorer to a user directory that all users have access to. Then
they can all access those messages via Windows Explorer browsing to that
directory, rather than even needing WinMail to do it.

So the administrator message store would be located under

c:\users\adminname\AppData\Local\Microsoft\Windows Mail\

If you copied the messages in WinMail to a folder called Share, then the
messages would be located under \Local Folders\Share. You can copy that
directory to a location each user can access and then they can all see those
messages, and not any others.


steve

 

[Frankster]

The "right" way to do this is to give each user their own private Vista
logon. Then, within each logon, only they will have access to their
configured email account.

This is the "standard" in computer security/privacy. Might as well learn it
now, before needing to use it at work. O'course, next you're gonna tell me
they are 8 years old and have a ways to go before "work". LOL!

-Frank

 

[Gary VanderMolen]

You should not give children access to a computer that is logged
in to an administrator account. One way to handle this is to
print hard copies of any messages that are of general family
interest. As the kids get older, they will need their own email
account and their own (limited) Windows login.

Gary VanderMolen

 

[Frankster]

How do you know the ages of the members of his family? How do you know they
are even "kids"?

-Frank

 

[Gary VanderMolen]

"Family of four" implies that at least two kids are involved.
The father did not think it appropriate for the other family
members to have their own email accounts. If the kids
were teenagers or older, I'm sure he'd see the wisdom
of letting them have some privacy.

Gary VanderMolen

 

[Frankster]

"Family of four" implies that at least two kids are involved.

Maybe you are psychic... LOL.

I have a family of three. Myself, my wife, and my 88 year old mother in law.
No kids.

-Frank

 

[Gary VanderMolen]

Maybe you are psychic... LOL.

I have a family of three. Myself, my wife, and my 88 year old mother in law.
No kids.

OK, I was assuming an average "family". When an OP is sketchy with details
sometimes you have to do a best guess.

 

[Frankster]

OK, I was assuming an average "family". When an OP is sketchy with details
sometimes you have to do a best guess.

My take on the sketchiness (I agree) was that he did that for a reason. I
suspected the reason was specifically because his case was not "average".
And he didn't want "how to handle his family" type advice. Just Vista
advice.

-Frank

 

[Guest]

My husband and I always had separate email in outlook express because you
could switch identities..........now we cant.........if I set up a separate
user account for him, so he can have his own email account..........do we
have to use passwords for everything on the pc?

 

[Gary VanderMolen]

You can have a blank Windows user password, meaning Windows
won't even ask you for the password.

But if privacy is not the issue, why not have both of your email
accounts under one user? If you do that, you may want to set up
a filter rule to sort incoming mail into separate inboxes, His, and Hers.
If you need help with that, just let me know.

Gary VanderMolen

 

[Guest]

You say "It's no problem setting up multiple accounts to access the same
e-mail account." How? Please describe the proceedure. I'm not very good at
computer stuff. We had it that way on our old XP computer, but the new
Vista one divides the mail according to some mysterious system.

 

[Guest]

I found an easy way to do this... Much simpler than other posts. I only
have 2 user accounts, but the process should be the same.

I logged into my Wife's user account in Vista. Then I navigated the
"C:\Users\Angie\AppData\Local\Microsoft\Windows Mail" folder from My
Computer... this is where Windows Mail saves her files. Right click on the
folder and choose, Properties, then the Security Tab. Choose Edit on the
security tab, then "Add" on the next window. Click the "Advanced" button and
then "Find Now". A list of users will appear in the list... find your own
user name in the list and select OK, then OK again... You should be at a
window that says "Permissions for Windows Mail". Now look for your name in
the list of users, select it, and then click the "Allow" check box for Full
Control below. Hit OK until you get completely out.

I then logged out of my wife's user account and into my own account. Then I
opened Windows Mail, and went to Tools - Options - Advanced - Maintenance -
Store Folder - Change. Navigate through the directory tree and I found my
wife's Mail folder at ":\Users\Angie\AppData\Local\Microsoft\Windows Mail".
and select OK until you back out. Microsoft will give you a message warning
you that there's another Mail store already there and ask you if you want to
use it... say OK. It will then tell you you have to restart Windows Mail.
Next time you open Windows Mail, you will be asked for the e-mail accounts'
User Name and Password... once you provide it, you're in and have full access
to a now "shared" Mail store. (Note... these are your ISP's e-mail username
and password, not your Windows username and password).

The one downside is that when different users open Windows Mail, it asks you
for your e-mail User Name and Password again. My suggestion is to keep it
written down somewhere handy. Somebody in another post suggested writing
some batch files to automatically overwrite some files to eliminate the need
to re-log-in every time you open Windows Mail, but that was beyond me...
typing in passwords again was easy enough.

I assume you can just repeat these steps a couple of extra times to add the
other members of your family.

Note that the "main" e-mail folder I used was NOT in an administrator
account... I don't know if this would work if you tried reversing it.

Good Luck.

 

[Steve Cochran]

The batch files are easy enough to create.

Copy c:\saved\xxx.oeaccount c:\messagestore\xxx.oeaccount

or

copy c:\saved2\xxx.oeaccount c:\messagestore\xxx.oeaccount

So you have two directories each of which stores the .oeaccount files. Then
when you boot to one user, you run one command and when you boot to other
user, you run the other command.

steve

 

[Guest]

Steve, I must be braindead, because I can't for the life of me figure out how
to do what you are saying.... I have just 2 accounts, and it is critical that
I keep the inbox and folders separate.

Outlook Express' feature of switching identities seemed so easy - one or 2
clicks and I could shift back and forth between accounts.

 

[Gary VanderMolen]

Switch to Windows Live Mail. It has a separate inbox and folders for every account.
http://get.live.com/betas/maildesktop_betas

Gary VanderMolen

 

[MS]

Hi Gary,

thanks; read the specs but - how does WLM accomodate my current 5 business account that are served from @orange.nl and (e-mail address removed)?

WLM seems @hotmail.com based, which I could not switch to without dumping my above emailaccounts, deserting my customers.
Is my assumption correct?

Curious, Maria



"Gary VanderMolen" <[email protected]> schreef in bericht | Switch to Windows Live Mail. It has a separate inbox and folders for every account.
| http://get.live.com/betas/maildesktop_betas
|
| Gary VanderMolen
|
|
| > Steve, I must be braindead, because I can't for the life of me figure out how
| > to do what you are saying.... I have just 2 accounts, and it is critical that
| > I keep the inbox and folders separate.
| >
| > Outlook Express' feature of switching identities seemed so easy - one or 2
| > clicks and I could shift back and forth between accounts.
| >
| > "Steve Cochran" wrote:
| >
| >> What you can do is act as a filter and only download the mail from your
| >> account. Then, since the messages are individual eml files, copy the
| >> messages you want them to see to a folder. Then you can copy that folder in
| >> Windows Explorer to a user directory that all users have access to. Then
| >> they can all access those messages via Windows Explorer browsing to that
| >> directory, rather than even needing WinMail to do it.
| >>
| >> So the administrator message store would be located under
| >>
| >> c:\users\adminname\AppData\Local\Microsoft\Windows Mail\
| >>
| >> If you copied the messages in WinMail to a folder called Share, then the
| >> messages would be located under \Local Folders\Share. You can copy that
| >> directory to a location each user can access and then they can all see those
| >> messages, and not any others.
| >>
| >>
| >> steve
| >>
| >> | >> > I'm the father of a family of 4 & the administrator of a new Vista OS. Is
| >> > there a way all 4 users can access the same e-mail account on Windows
| >> > Mail?
| >> > I don't want to allow all users access to my administrator user account to
| >> > let them get the e-mails that are sent to the family generally. And I
| >> > don't
| >> > want to have in-bound e-mails quadrupled just so we can each get them on
| >> > our
| >> > own account
| >>
|

 

[Julian]

Hi Gary,

thanks; read the specs but - how does WLM accomodate my current 5 business account that are served from @orange.nl and (e-mail address removed)?

It automatically adopts WM accounts.

WLM seems @hotmail.com based, which I could not switch to without dumping my above emailaccounts, deserting my customers.
Is my assumption correct?

No.