Multiple Font Color buttons possible?

[Guest]

I use Word to create legal documents and I color new and deleted text
differently. Newly-added text is blue & double underlined and deleted text
is red & stricken. I have added the double underline and strike buttons to
my toolbar to save time but would like to have a button for coloring my text
red and another for coloring my text blue. I am able to get two font color
buttons on the toolbar, but when I change the color of one button, it changes
the color of the other. How can I get one to stay red and one to stay blue?
Is this even possible?

 

[Jezebel]

Simpler would be to define a pair of character styles (eg 'new' and
'deleted'), and associate those with toolbar buttons. But why are you
re-inventing the wheel like this? -- why not just switch on track changes
have Word style your new and deleted text automatically?

 

[Guest]

I'll try the character styles. It may get a little tricky though because the
documents already use certain styles and I don't want to mess anything up.

I guess I should have given a little more info. The legal documents I work
on are leases for tenants in shopping centers. Our attorneys create these
"template" leases and we "adjust" them based on the negotiations made with
the tenant. As a company rule, we cannot use track changes (I don't know why
- I just started there a month ago so I'm just "goin' with the flow.").

So I'll give the character styles a try and let you know how that works. In
the meantime, if anyone else has any suggestions, I'd appreciate any help I
can get.

Thanks!!

 

[Guest]

I tried to use newly-created styles but because the documents already use
certain styles (like paragraph indentation and outline formats), the text not
only changes color and underline style (like I want it to) but also changes
to a "normal" style (like I don't want it to). Is it possible to have the
desired text change color and underline but retain it's original styling?

I read another post about macros but am not familiar with that. Would that
be helpful in attaining my desired effect?

 

[Suzanne S. Barnhill]

You want to make sure that your character style is based on Default
Paragraph Font. Then it will apply on the color and any other formatting you
select. Have a look at the Hyperlink style as an example.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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[Jezebel]

I think you've missed the distinction between paragraph styles and character
styles. If you look in the style list you'll see there are a few (eg
hyperlink) whose symbol is an underlined 'a' instead of the more common
paragraph mark. Create a new style and have a look at the 'Style type'
field.

 

[Guest]

Jezebel, you're right. I changed it to character style and it works
perfectly!! Thank you so much to everyone who posted here.