merge documents

[Guest]

I have an access database and I am merging some information into a word
document. When I send it to someone else they cannot open it because they
dont have the merge information. Is there someway to save it so that other
people will be able to open it

 

[Jeff Boyce]

Smokie

"When I send it..." send "it"? send what? The Access database, the merge
data, or the word document?

If you want folks to be able to open a Word merge document, I suspect
they'll need both the Word document and the data document (merge data).
They wouldn't need Access unless you wanted them to dynamically create new,
updated merge documents.

You can create a query that derives the merge data, then export it to a Word
merge (text) formatted file.

 

[Guest]

Jeff
I am merging my information from a query to a word document. Then I am
saving the word document. Then I want to be able to e-mail it to other
people but when they go to open it they can't becasue they dont have the
merge information. Is there another way to save a merge document so that
other people can view it without the merge information
Thanks

 

[Jeff Boyce]

Smokie

That might be more a Word question than an Access question, but ...

If I remember correctly, one of the options when you are in Word, doing a
merge, is to save the merged document, rather than the "merge" document.

The difference is that the former has all of the values merged in and every
page saved, where the latter only saves the single merge page, but none of
the values.