Lists Distibution v Address

[Guest]

using outlook 2007
Is a distribution list the same as an address list?
Have managed to create a separate address book and can create a distribution
list ok but cannot find any detail on an address list.
When I open a distribution list it opens in a separate box.
I want to be able to open a list of names addresses and email addresses in a
similar way to the main contact list which opens when I click on contacts.
Am still learning about this and it is far from clear.
The plan is to get a PDA which I can sync from my PC and edit details on the
move.
So if I am at a meeting and someone informs me of a change of address or
email I can easily change it in mobile outlook and then sync with my pc on
return.
Regards Cliff

 

[Brian Tillman]

using outlook 2007
Is a distribution list the same as an address list?

Since Outlook does not have any structure offically called an "address
list", it's hard to say. However, since a DL is an object containing a list
of addresses, one could loosely refere to it as an "address list".

Have managed to create a separate address book

You can't create "address books" in Outlook 2007. You can, however, creaet
Contacts folders and then configure the Outlook Address Book service to
display the contacts that have valid electronic addresses in those contacts
folders you're created.

and can create a
distribution list ok but cannot find any detail on an address list.
When I open a distribution list it opens in a separate box.
I want to be able to open a list of names addresses and email
addresses in a similar way to the main contact list which opens when
I click on contacts. Am still learning about this and it is far from
clear.
The plan is to get a PDA which I can sync from my PC and edit details
on the move.
So if I am at a meeting and someone informs me of a change of address
or email I can easily change it in mobile outlook and then sync with
my pc on return.

That's what your Contacts folder is for. Your PDA's sync software will putt
data from your default Contacts folder and store it as contacts in your PDA.
Changing a contact in the PDA will cause your sync software to push that
data to Outlook when next you connect the PDA to the PC.

 

[Guest]

Since Outlook does not have any structure offically called an "address
list", it's hard to say. However, since a DL is an object containing a list
of addresses, one could loosely refere to it as an "address list".


You can't create "address books" in Outlook 2007. You can, however, creaet
Contacts folders and then configure the Outlook Address Book service to
display the contacts that have valid electronic addresses in those contacts
folders you're created.


That's what your Contacts folder is for. Your PDA's sync software will putt
data from your default Contacts folder and store it as contacts in your PDA.
Changing a contact in the PDA will cause your sync software to push that
data to Outlook when next you connect the PDA to the PC.

So when I see people talking about "Address Books" read - they have created
a subfolder of the main address book, same for address lists they are simply
extra folders they have created. This now makes sense.
Thanks Brian

Regards Cliff

 

[Brian Tillman]

So when I see people talking about "Address Books" read - they have
created a subfolder of the main address book, same for address lists
they are simply extra folders they have created. This now makes sense.

That's one interpretation. There is an address book interface in Outlook,
invoked by the Address Book icon on the Standard toolbar, but as I said, it
contains no data in an of itself. It is simply a view of the contacts you
have for which electronic addresses (e-mail and fax) have been defined.
Those contacts can reside in any number of folders created to hold Contact
items. Outlook supplies one such folder automatically and you can create as
many more as you wish. They can be subfolders of your existing Contacts
folder, but there's no requirement that they be, They can be on the same
level as the default Contacts folder or can be subfolders of any other
folder as well, including your Inbox or Calendar. They can even be in
separate PSTs. Outlook doesn't care. As long as you enable the option to
show them as "address books", Outlook will present them in the Address Book
interface via the Outlook Address Book service and use them for
name-to-address resolution.