Linking pst files to email accounts

[Andrew]

I have several email accounts and I want to seperate them so they each have
their own .pst file. The volume and variety of email makes the use of rules
and folders very complex. Can it be done and if so, how?

Running Vista Business Ed, Office 2007

TIA
Andrew

 

[Russ Valentine [MVP-Outlook]]

Not sure you really want to do that. Explain why you think you do. When you
do, make sure you include the fact that Outlook can only deliver mail to one
PST file.

 

[Andrew]

Why do I think I want to do it? I said why in my first post.So what ways exist of managing the various accounts other than rules?

Not sure you really want to do that. Explain why you think you do. When
you do, make sure you include the fact that Outlook can only deliver mail
to one PST file.
--
Russ Valentine
[MVP-Outlook]

I have several email accounts and I want to seperate them so they each
have their own .pst file. The volume and variety of email makes the use of
rules and folders very complex. Can it be done and if so, how?

Running Vista Business Ed, Office 2007

TIA
Andrew

 

[William]

So what ways exist of managing the various accounts other than rules?

Either separate user-accounts (probably overkill for this
requirement), or "Outlook Profiles". See:
http://office.microsoft.com/en-us/outlook/HA011471581033.aspx

 

[Andrew]

Profiles almost get there but you can only open one profile at a time, and
switching users isn't helpful because I rely on the incoming mail
notification a lot.

That's a shame. Back to the very long list of rules (which only copy and not
move sent items which is also damned annoying but that's another story.)

Thanks anyway.

 

[Gordon]

I have several email accounts and I want to seperate them so they each have
their own .pst file. The volume and variety of email makes the use of rules
and folders very complex. Can it be done and if so, how?

Running Vista Business Ed, Office 2007

define "several"? If more than three accounts, perhaps you should look at a
rationalisation?

 

[Russ Valentine [MVP-Outlook]]

The rest of us just use separate folders. Separate PST files accomplish
nothing more.

--
Russ Valentine
[MVP-Outlook]

Why do I think I want to do it? I said why in my first post.So what ways exist of managing the various accounts other than rules?

Not sure you really want to do that. Explain why you think you do. When
you do, make sure you include the fact that Outlook can only deliver mail
to one PST file.
--
Russ Valentine
[MVP-Outlook]

I have several email accounts and I want to seperate them so they each
have their own .pst file. The volume and variety of email makes the use
of rules and folders very complex. Can it be done and if so, how?

Running Vista Business Ed, Office 2007

TIA
Andrew

 

[Brian Tillman]

I have several email accounts and I want to seperate them so they
each have their own .pst file. The volume and variety of email makes
the use of rules and folders very complex. Can it be done and if so,
how?

Create the PSTs you want with File>New>Outlook Data File. Then click
Tools>Account Settings, select one of the accounts and change where the mail
gets delivered for that account.

 

[DL]

An alternative for 'sent'
http://www.outlookcode.com/d/code/setsavefolder.htm

 

[Andrew]

They are accounts linked to separate companies.

define "several"? If more than three accounts, perhaps you should look at
a rationalisation?

 

[Andrew]

See my earlier comments regarding the maze of rules to keep them ordered.

The rest of us just use separate folders. Separate PST files accomplish
nothing more.

--
Russ Valentine
[MVP-Outlook]

Why do I think I want to do it? I said why in my first post.

... The volume and variety of email makes the use of rules and folders
very complex

So what ways exist of managing the various accounts other than rules?

Not sure you really want to do that. Explain why you think you do. When
you do, make sure you include the fact that Outlook can only deliver
mail to one PST file.
--
Russ Valentine
[MVP-Outlook]
I have several email accounts and I want to seperate them so they each
have their own .pst file. The volume and variety of email makes the use
of rules and folders very complex. Can it be done and if so, how?

Running Vista Business Ed, Office 2007

TIA
Andrew

 

[Andrew]

Thanks. That site looks very useful - I see if I can use that to cobble
something together to automate based on the account the email belongs to.
Hope it works in OL 2007.

 

[Andrew]

In addition to my various business accounts I use OL2007 to access my
hotmail account. It does indeed have a separate pst file, and it
accomplishes something quite useful because it has own completely distinct
set of folders, isolated from the other accounts, and I can access it from
the same instance of Outlook without switching users or any other fudges.

What I was hoping to achieve was a similar business process where sets of
folders for my business-related email accounts are isolated from each other.
So my Outlook would have a "mail.businessA.com" space with its own inbox,
sent items, etc; a "mail.businessB.com" space; "Company C", etc.

And yes I know hotmail is an HTTP account and the others are POP accounts.
That is beside the point - it is the business process that hotmail
implements that I am after. It appears that it can't be done - that is a
shame.

Using rules gets half way there but they are is complex and a management
nightmare.

The rest of us just use separate folders. Separate PST files accomplish
nothing more.

--
Russ Valentine
[MVP-Outlook]

Why do I think I want to do it? I said why in my first post.

... The volume and variety of email makes the use of rules and folders
very complex

So what ways exist of managing the various accounts other than rules?

Not sure you really want to do that. Explain why you think you do. When
you do, make sure you include the fact that Outlook can only deliver
mail to one PST file.
--
Russ Valentine
[MVP-Outlook]
I have several email accounts and I want to seperate them so they each
have their own .pst file. The volume and variety of email makes the use
of rules and folders very complex. Can it be done and if so, how?

Running Vista Business Ed, Office 2007

TIA
Andrew

 

[Russ Valentine [MVP-Outlook]]

Seems to work for everyone else.
--
Russ Valentine
[MVP-Outlook]

In addition to my various business accounts I use OL2007 to access my
hotmail account. It does indeed have a separate pst file, and it
accomplishes something quite useful because it has own completely distinct
set of folders, isolated from the other accounts, and I can access it from
the same instance of Outlook without switching users or any other fudges.

What I was hoping to achieve was a similar business process where sets of
folders for my business-related email accounts are isolated from each
other. So my Outlook would have a "mail.businessA.com" space with its own
inbox, sent items, etc; a "mail.businessB.com" space; "Company C", etc.

And yes I know hotmail is an HTTP account and the others are POP accounts.
That is beside the point - it is the business process that hotmail
implements that I am after. It appears that it can't be done - that is a
shame.

Using rules gets half way there but they are is complex and a management
nightmare.

The rest of us just use separate folders. Separate PST files accomplish
nothing more.

--
Russ Valentine
[MVP-Outlook]

Why do I think I want to do it? I said why in my first post.
... The volume and variety of email makes the use of rules and folders
very complex
So what ways exist of managing the various accounts other than rules?

Not sure you really want to do that. Explain why you think you do. When
you do, make sure you include the fact that Outlook can only deliver
mail to one PST file.
--
Russ Valentine
[MVP-Outlook]
I have several email accounts and I want to seperate them so they each
have their own .pst file. The volume and variety of email makes the use
of rules and folders very complex. Can it be done and if so, how?

Running Vista Business Ed, Office 2007

TIA
Andrew

 

[Andrew]

I doubt it. As far as I can see from your posts it can't done.

Seems to work for everyone else.
--
Russ Valentine
[MVP-Outlook]

In addition to my various business accounts I use OL2007 to access my
hotmail account. It does indeed have a separate pst file, and it
accomplishes something quite useful because it has own completely
distinct set of folders, isolated from the other accounts, and I can
access it from the same instance of Outlook without switching users or
any other fudges.

What I was hoping to achieve was a similar business process where sets of
folders for my business-related email accounts are isolated from each
other. So my Outlook would have a "mail.businessA.com" space with its own
inbox, sent items, etc; a "mail.businessB.com" space; "Company C", etc.

And yes I know hotmail is an HTTP account and the others are POP
accounts. That is beside the point - it is the business process that
hotmail implements that I am after. It appears that it can't be done -
that is a shame.

Using rules gets half way there but they are is complex and a management
nightmare.

The rest of us just use separate folders. Separate PST files accomplish
nothing more.

--
Russ Valentine
[MVP-Outlook]
Why do I think I want to do it? I said why in my first post.
... The volume and variety of email makes the use of rules and
folders very complex
So what ways exist of managing the various accounts other than rules?

Not sure you really want to do that. Explain why you think you do.
When you do, make sure you include the fact that Outlook can only
deliver mail to one PST file.
--
Russ Valentine
[MVP-Outlook]
I have several email accounts and I want to seperate them so they each
have their own .pst file. The volume and variety of email makes the
use of rules and folders very complex. Can it be done and if so, how?

Running Vista Business Ed, Office 2007

TIA
Andrew

 

[Gordon]

They are accounts linked to separate companies.

And you still haven't defined several". How many? Two? Three? More?

 

[Russ Valentine [MVP-Outlook]]

No. What I was saying was that your request does not arise because using
rules and separate Folders suffices for everyone else.
--
Russ Valentine
[MVP-Outlook]

I doubt it. As far as I can see from your posts it can't done.

Seems to work for everyone else.
--
Russ Valentine
[MVP-Outlook]

In addition to my various business accounts I use OL2007 to access my
hotmail account. It does indeed have a separate pst file, and it
accomplishes something quite useful because it has own completely
distinct set of folders, isolated from the other accounts, and I can
access it from the same instance of Outlook without switching users or
any other fudges.

What I was hoping to achieve was a similar business process where sets
of folders for my business-related email accounts are isolated from each
other. So my Outlook would have a "mail.businessA.com" space with its
own inbox, sent items, etc; a "mail.businessB.com" space; "Company C",
etc.

And yes I know hotmail is an HTTP account and the others are POP
accounts. That is beside the point - it is the business process that
hotmail implements that I am after. It appears that it can't be done -
that is a shame.

Using rules gets half way there but they are is complex and a management
nightmare.

The rest of us just use separate folders. Separate PST files accomplish
nothing more.

--
Russ Valentine
[MVP-Outlook]
Why do I think I want to do it? I said why in my first post.
... The volume and variety of email makes the use of rules and
folders very complex
So what ways exist of managing the various accounts other than rules?

Not sure you really want to do that. Explain why you think you do.
When you do, make sure you include the fact that Outlook can only
deliver mail to one PST file.
--
Russ Valentine
[MVP-Outlook]
I have several email accounts and I want to seperate them so they
each have their own .pst file. The volume and variety of email makes
the use of rules and folders very complex. Can it be done and if so,
how?

Running Vista Business Ed, Office 2007

TIA
Andrew

 

[Andrew]

Googling on the subject indicates that it frequently arises.

No. What I was saying was that your request does not arise because using
rules and separate Folders suffices for everyone else.
--
Russ Valentine
[MVP-Outlook]

I doubt it. As far as I can see from your posts it can't done.

Seems to work for everyone else.
--
Russ Valentine
[MVP-Outlook]
In addition to my various business accounts I use OL2007 to access my
hotmail account. It does indeed have a separate pst file, and it
accomplishes something quite useful because it has own completely
distinct set of folders, isolated from the other accounts, and I can
access it from the same instance of Outlook without switching users or
any other fudges.

What I was hoping to achieve was a similar business process where sets
of folders for my business-related email accounts are isolated from
each other. So my Outlook would have a "mail.businessA.com" space with
its own inbox, sent items, etc; a "mail.businessB.com" space; "Company
C", etc.

And yes I know hotmail is an HTTP account and the others are POP
accounts. That is beside the point - it is the business process that
hotmail implements that I am after. It appears that it can't be done -
that is a shame.

Using rules gets half way there but they are is complex and a
management nightmare.

The rest of us just use separate folders. Separate PST files
accomplish nothing more.

--
Russ Valentine
[MVP-Outlook]
Why do I think I want to do it? I said why in my first post.
... The volume and variety of email makes the use of rules and
folders very complex
So what ways exist of managing the various accounts other than rules?

Not sure you really want to do that. Explain why you think you do.
When you do, make sure you include the fact that Outlook can only
deliver mail to one PST file.
--
Russ Valentine
[MVP-Outlook]
I have several email accounts and I want to seperate them so they
each have their own .pst file. The volume and variety of email makes
the use of rules and folders very complex. Can it be done and if so,
how?

Running Vista Business Ed, Office 2007

TIA
Andrew

 

[Andrew]

More. They cannot be "rationalised" because they are independent business
email accounts.

 

[Russ Valentine [MVP-Outlook]]

Not really. No one is clamoring for separate PST files when separate Folders
suffice.
--
Russ Valentine
[MVP-Outlook]

Googling on the subject indicates that it frequently arises.

No. What I was saying was that your request does not arise because using
rules and separate Folders suffices for everyone else.
--
Russ Valentine
[MVP-Outlook]

I doubt it. As far as I can see from your posts it can't done.

Seems to work for everyone else.
--
Russ Valentine
[MVP-Outlook]
In addition to my various business accounts I use OL2007 to access my
hotmail account. It does indeed have a separate pst file, and it
accomplishes something quite useful because it has own completely
distinct set of folders, isolated from the other accounts, and I can
access it from the same instance of Outlook without switching users or
any other fudges.

What I was hoping to achieve was a similar business process where sets
of folders for my business-related email accounts are isolated from
each other. So my Outlook would have a "mail.businessA.com" space with
its own inbox, sent items, etc; a "mail.businessB.com" space; "Company
C", etc.

And yes I know hotmail is an HTTP account and the others are POP
accounts. That is beside the point - it is the business process that
hotmail implements that I am after. It appears that it can't be done -
that is a shame.

Using rules gets half way there but they are is complex and a
management nightmare.

The rest of us just use separate folders. Separate PST files
accomplish nothing more.

--
Russ Valentine
[MVP-Outlook]
Why do I think I want to do it? I said why in my first post.
... The volume and variety of email makes the use of rules and
folders very complex
So what ways exist of managing the various accounts other than
rules?

Not sure you really want to do that. Explain why you think you do.
When you do, make sure you include the fact that Outlook can only
deliver mail to one PST file.
--
Russ Valentine
[MVP-Outlook]
I have several email accounts and I want to seperate them so they
each have their own .pst file. The volume and variety of email
makes the use of rules and folders very complex. Can it be done and
if so, how?

Running Vista Business Ed, Office 2007

TIA
Andrew