Inviting additional attendees

[Guest]

If i invite additional attendees on an existing meeting request and hit send,
will the message be re-sent to the origional required attendees (who have
already replied to the request) or just to the additional people?

Thanks in advance.

 

[Milly Staples [MVP - Outlook]]

You are presented with that choice.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Alias asked:

| If i invite additional attendees on an existing meeting request and
| hit send, will the message be re-sent to the origional required
| attendees (who have already replied to the request) or just to the
| additional people?
|
| Thanks in advance.

 

[Guest]

What if you aren't presented with this choice? One of our users has Outlook
2003 and it is not giving her the option. She used to be able to do this but
was recently updated with new computer but does not recall if she had Outlook
2000 or Outlook 2003 before the update.

Marcia

 

[Milly Staples [MVP - Outlook]]

Have you run Detect and Repair?

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Office User asked:

| What if you aren't presented with this choice? One of our users has
| Outlook 2003 and it is not giving her the option. She used to be
| able to do this but was recently updated with new computer but does
| not recall if she had Outlook 2000 or Outlook 2003 before the update.
|
| Marcia
|
| "Milly Staples [MVP - Outlook]" wrote:
|
|| You are presented with that choice.
||
|| --Â
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. All
|| unsolicited mail sent to my personal account will be deleted without
|| reading.
||
|| After furious head scratching, Alias asked:
||
||| If i invite additional attendees on an existing meeting request and
||| hit send, will the message be re-sent to the origional required
||| attendees (who have already replied to the request) or just to the
||| additional people?
|||
||| Thanks in advance.

 

[khanna]

We have noticed the dialog box limiting the responses to just the newly
updated attendees is missing on the handful of pcs that we have applied
Office SP3 patches to. The others that have SP2 do not have the problem.
We are trying to find out from microsoft if this is by design. Does anyone
know?

 

[Milly Staples [MVP - Outlook]]

Start your own thread and do not hijack an existing one. Your issues are unique to your users and require a separate answer.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, khanna asked:

| We have noticed the dialog box limiting the responses to just the
| newly updated attendees is missing on the handful of pcs that we have
| applied Office SP3 patches to. The others that have SP2 do not have
| the problem. We are trying to find out from microsoft if this is by
| design. Does anyone know?
|
|| Have you run Detect and Repair?
||
|| --Â
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. All
|| unsolicited mail sent to my personal account will be deleted without
|| reading.
||
|| After furious head scratching, Office User asked:
||
||| What if you aren't presented with this choice? One of our users has
||| Outlook 2003 and it is not giving her the option. She used to be
||| able to do this but was recently updated with new computer but does
||| not recall if she had Outlook 2000 or Outlook 2003 before the
||| update.
|||
||| Marcia
|||
||| "Milly Staples [MVP - Outlook]" wrote:
|||
|||| You are presented with that choice.
||||
|||| --ÂÂ
|||| Milly Staples [MVP - Outlook]
||||
|||| Post all replies to the group to keep the discussion intact. All
|||| unsolicited mail sent to my personal account will be deleted
|||| without reading.
||||
|||| After furious head scratching, Alias asked:
||||
||||| If i invite additional attendees on an existing meeting request
||||| and hit send, will the message be re-sent to the origional
||||| required attendees (who have already replied to the request) or
||||| just to the additional people?
|||||
||||| Thanks in advance.

 

[m_wheeler]

I, too, am searching for the answer to the initial post, have noted that
posts in the thread are not limited to just the initial person, and yourself.
Also, it appears that khanna's input and question are directly related to
the original post, and that calling her involvement 'hijacking' is incredibly
rude and unprofessional in this 'groups' environment. Perhaps you should
read the rules of conduct again, yourself, and attend to providing help,
rather than abrasively deflecting the interest of your product's users,
khanna and myself included.

So, seeing that your responses have not yet fully answered this post, please
add the following input to the unanswered, related questions:

When adding an attendee to an existing meeting, upon clicking Save, our
users are not provided a prompt allowing one to send only to those attendees
that have been added, or to all attendees, as in the past. I agree with
other posters that this option may have been eliminated in a recent update.
It seems implausable, and is truly unhelpful, if it was by design. Please
try it. I think you will agree.

My office is currently using Outlook 2003 (11.6568.6568) SP2.

Thanks in advance for any help you can provide in responding to our questions.

Start your own thread and do not hijack an existing one. Your issues are unique to your users and require a separate answer.

--Â
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, khanna asked:

| We have noticed the dialog box limiting the responses to just the
| newly updated attendees is missing on the handful of pcs that we have
| applied Office SP3 patches to. The others that have SP2 do not have
| the problem. We are trying to find out from microsoft if this is by
| design. Does anyone know?
|
|| Have you run Detect and Repair?
||
|| --ÂÂ
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. All
|| unsolicited mail sent to my personal account will be deleted without
|| reading.
||
|| After furious head scratching, Office User asked:
||
||| What if you aren't presented with this choice? One of our users has
||| Outlook 2003 and it is not giving her the option. She used to be
||| able to do this but was recently updated with new computer but does
||| not recall if she had Outlook 2000 or Outlook 2003 before the
||| update.
|||
||| Marcia
|||
||| "Milly Staples [MVP - Outlook]" wrote:
|||
|||| You are presented with that choice.
||||
|||| --ÂÂÂ
|||| Milly Staples [MVP - Outlook]
||||
|||| Post all replies to the group to keep the discussion intact. All
|||| unsolicited mail sent to my personal account will be deleted
|||| without reading.
||||
|||| After furious head scratching, Alias asked:
||||
||||| If i invite additional attendees on an existing meeting request
||||| and hit send, will the message be re-sent to the origional
||||| required attendees (who have already replied to the request) or
||||| just to the additional people?
|||||
||||| Thanks in advance.

 

[scorwitz]

To : Milly Staples [MVP - Outlook] who said
"Start your own thread and do not hijack an existing one. Your issues are
unique to your users and require a separate answer."

Read the entire thread again Milly. Nobody hijacked anything. The entire
topic was on-post until your statements and has now become something else.

--Â
Milly Staples [MVP - Outlook]

I, too, am searching for the answer to the initial post, have noted that
posts in the thread are not limited to just the initial person, and yourself.
Also, it appears that khanna's input and question are directly related to
the original post, and that calling her involvement 'hijacking' is incredibly
rude and unprofessional in this 'groups' environment. Perhaps you should
read the rules of conduct again, yourself, and attend to providing help,
rather than abrasively deflecting the interest of your product's users,
khanna and myself included.

So, seeing that your responses have not yet fully answered this post, please
add the following input to the unanswered, related questions:

When adding an attendee to an existing meeting, upon clicking Save, our
users are not provided a prompt allowing one to send only to those attendees
that have been added, or to all attendees, as in the past. I agree with
other posters that this option may have been eliminated in a recent update.
It seems implausable, and is truly unhelpful, if it was by design. Please
try it. I think you will agree.

My office is currently using Outlook 2003 (11.6568.6568) SP2.

Thanks in advance for any help you can provide in responding to our questions.

Start your own thread and do not hijack an existing one. Your issues are unique to your users and require a separate answer.

--Â
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, khanna asked:

| We have noticed the dialog box limiting the responses to just the
| newly updated attendees is missing on the handful of pcs that we have
| applied Office SP3 patches to. The others that have SP2 do not have
| the problem. We are trying to find out from microsoft if this is by
| design. Does anyone know?
|
|| Have you run Detect and Repair?
||
|| --ÂÂ
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. All
|| unsolicited mail sent to my personal account will be deleted without
|| reading.
||
|| After furious head scratching, Office User asked:
||
||| What if you aren't presented with this choice? One of our users has
||| Outlook 2003 and it is not giving her the option. She used to be
||| able to do this but was recently updated with new computer but does
||| not recall if she had Outlook 2000 or Outlook 2003 before the
||| update.
|||
||| Marcia
|||
||| "Milly Staples [MVP - Outlook]" wrote:
|||
|||| You are presented with that choice.
||||
|||| --ÂÂÂ
|||| Milly Staples [MVP - Outlook]
||||
|||| Post all replies to the group to keep the discussion intact. All
|||| unsolicited mail sent to my personal account will be deleted
|||| without reading.
||||
|||| After furious head scratching, Alias asked:
||||
||||| If i invite additional attendees on an existing meeting request
||||| and hit send, will the message be re-sent to the origional
||||| required attendees (who have already replied to the request) or
||||| just to the additional people?
|||||
||||| Thanks in advance.

 

[Diane Poremsky [MVP]]

FWIW, You should get that dialog either way. (Tested on Outlook 2003 SP3
and 2007 SP1)

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

I was having the same problem.
I just resolved my issue.
When adding additional members to a meeting request, if you do it from the
main screen of the meeting request by adding another member at the end of
the
TO List: and select send update, you will be given a choice to send to
all
attendees or just the additional attendiee you are inviting to the
meeting.
However, if you go into Schedule Assistant and add the additional attendee
and then press Send, you do not get that option and it is sent out to
everyone in the meeting.

To : Milly Staples [MVP - Outlook] who said
"Start your own thread and do not hijack an existing one. Your issues are
unique to your users and require a separate answer."

Read the entire thread again Milly. Nobody hijacked anything. The
entire
topic was on-post until your statements and has now become something
else.

--Â
Milly Staples [MVP - Outlook]

I, too, am searching for the answer to the initial post, have noted
that
posts in the thread are not limited to just the initial person, and
yourself.
Also, it appears that khanna's input and question are directly related
to
the original post, and that calling her involvement 'hijacking' is
incredibly
rude and unprofessional in this 'groups' environment. Perhaps you
should
read the rules of conduct again, yourself, and attend to providing
help,
rather than abrasively deflecting the interest of your product's users,
khanna and myself included.

So, seeing that your responses have not yet fully answered this post,
please
add the following input to the unanswered, related questions:

When adding an attendee to an existing meeting, upon clicking Save, our
users are not provided a prompt allowing one to send only to those
attendees
that have been added, or to all attendees, as in the past. I agree
with
other posters that this option may have been eliminated in a recent
update.
It seems implausable, and is truly unhelpful, if it was by design.
Please
try it. I think you will agree.

My office is currently using Outlook 2003 (11.6568.6568) SP2.

Thanks in advance for any help you can provide in responding to our
questions.

:

Start your own thread and do not hijack an existing one. Your
issues are unique to your users and require a separate answer.

--Â
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, khanna asked:

| We have noticed the dialog box limiting the responses to just the
| newly updated attendees is missing on the handful of pcs that we
have
| applied Office SP3 patches to. The others that have SP2 do not
have
| the problem. We are trying to find out from microsoft if this is by
| design. Does anyone know?
|
|| Have you run Detect and Repair?
||
|| --ÂÂ
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. All
|| unsolicited mail sent to my personal account will be deleted
without
|| reading.
||
|| After furious head scratching, Office User asked:
||
||| What if you aren't presented with this choice? One of our users
has
||| Outlook 2003 and it is not giving her the option. She used to be
||| able to do this but was recently updated with new computer but
does
||| not recall if she had Outlook 2000 or Outlook 2003 before the
||| update.
|||
||| Marcia
|||
||| "Milly Staples [MVP - Outlook]" wrote:
|||
|||| You are presented with that choice.
||||
|||| --ÂÂÂ
|||| Milly Staples [MVP - Outlook]
||||
|||| Post all replies to the group to keep the discussion intact.
All
|||| unsolicited mail sent to my personal account will be deleted
|||| without reading.
||||
|||| After furious head scratching, Alias asked:
||||
||||| If i invite additional attendees on an existing meeting request
||||| and hit send, will the message be re-sent to the origional
||||| required attendees (who have already replied to the request) or
||||| just to the additional people?
|||||
||||| Thanks in advance.

 

[Bod]

I also have the problem - I am unsure when the dialogue will ask me to update
and when not. Is there a way to force the question when:
1. I've added 1 attendee, and I want it to send to them alone. I believe in
this case I should not hit "send update" but close the meeting and hope it
asks me before bugging all - sometimes it does, sometimes it doesn't.
2. I've added a resource, and I want to use the send update function to book
that resource, but not send to attendees (it seems to treat resources
differently from attendees and the "send update seems to be about attendees).
I don't know how to be sure that it has nudged the resource.
3. I've sent an invite, but not heard back from all, so I just want to ask
those who haven't responded to do so - rather than sending an email and
aksing them to go and find the appointment and then respond, can I resend
just to those few people?
4. I was fooled (and I'm not alone) into thinking that the option to remove
attendee (in the tracking tab - right click the envelope by their name) would
simply stop them from being sent again. Nope! It removes it from their
calendar so they have to be sent a 3rd time to put it back in.

 

[Diane Poremsky [MVP]]

What version of Exchange and Outlook?

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

 

[Bod]

2003 and 2003. We'll be changing Office to 2007 by the end of the year.

What version of Exchange and Outlook?

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

I also have the problem - I am unsure when the dialogue will ask me to
update
and when not. Is there a way to force the question when:
1. I've added 1 attendee, and I want it to send to them alone. I believe
in
this case I should not hit "send update" but close the meeting and hope it
asks me before bugging all - sometimes it does, sometimes it doesn't.
2. I've added a resource, and I want to use the send update function to
book
that resource, but not send to attendees (it seems to treat resources
differently from attendees and the "send update seems to be about
attendees).
I don't know how to be sure that it has nudged the resource.
3. I've sent an invite, but not heard back from all, so I just want to ask
those who haven't responded to do so - rather than sending an email and
aksing them to go and find the appointment and then respond, can I resend
just to those few people?
4. I was fooled (and I'm not alone) into thinking that the option to
remove
attendee (in the tracking tab - right click the envelope by their name)
would
simply stop them from being sent again. Nope! It removes it from their
calendar so they have to be sent a 3rd time to put it back in.

 

[Bod]

Hi! I am now using 2007.
When I add an attendee, it gives me the option to send or discard changes.
If I bite the bullet and send, it does now seem to consistently give me the
option to send to all or just to added and deleted attendees - fantastic.

.... My next question is: I need to keep the appointment in my sent items in
order to track responses (I read a post from Nikki that said I have to open
each response for it to track properly but I don't think that is the case).
Do I need to keep the original meeting invitation in my sent items to track
further changes from the original attendees, or can I just keep the most
recent invitation? ... or will just any of the invitations do?

What version of Exchange and Outlook?

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

I also have the problem - I am unsure when the dialogue will ask me to
update
and when not. Is there a way to force the question when:
1. I've added 1 attendee, and I want it to send to them alone. I believe
in
this case I should not hit "send update" but close the meeting and hope it
asks me before bugging all - sometimes it does, sometimes it doesn't.
2. I've added a resource, and I want to use the send update function to
book
that resource, but not send to attendees (it seems to treat resources
differently from attendees and the "send update seems to be about
attendees).
I don't know how to be sure that it has nudged the resource.
3. I've sent an invite, but not heard back from all, so I just want to ask
those who haven't responded to do so - rather than sending an email and
aksing them to go and find the appointment and then respond, can I resend
just to those few people?
4. I was fooled (and I'm not alone) into thinking that the option to
remove
attendee (in the tracking tab - right click the envelope by their name)
would
simply stop them from being sent again. Nope! It removes it from their
calendar so they have to be sent a 3rd time to put it back in.