In Word 2003, how to print comments (not as balloons)

[Guest]

In the "Help" section of Word 2003 it says to go to "print view" and to print
the "document showing markup". However, tracked changes print, but no
comments.

When I go to the "show" button and "balloons" and check off "only for
comments/formatting" then comments will show on-screen as balloons and they
will also print as balloons.

I would like to print them at the end of the document with comment numbers,
is there a way?

 

[Beth Melton]

Use File/Print and under "Print what" select "List of markup"

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~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

 

[Guest]

Beth, Thanks for your reply. This may print the comments but unfortunately it
also prints all changes to the document including formatting changes. When I
started printing it I stopped after 14 pages and every word inserted,
deleted, etc. is listed. May be helpful for other things but I was looking to
either just print the comments or print the document (with tracked changes)
including the comments at the end of the document (as was possible in
previous Word version).

Thanks again, Bob

 

[Beth Melton]

Try turning off the display of Insertions and Deletions under the Show
drop down. Note this is different from the Balloon options you tried
previously.

--
Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

 

[Doug Robbins]

If you want to print the comments in-line with the text, run the following
macro which will insert the text of the comment inside square brackets and
format it as italic to help make it stand out.

Dim acomment As Comment, comrange As Range
For Each acomment In ActiveDocument.Comments
Set comrange = acomment.Reference
comrange.InsertBefore " [" & acomment.Range & "] "
comrange.Font.Italic = True
Next acomment

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Hope this helps,
Doug Robbins - Word MVP

 

[Guest]

Hi, I was having the same problem. Now I've managed to print out my comments
at the end of the doc instead of balloons at the side, but now there are no
reference marks in the text that link up to the comments. I usually see a
red 'matchstick' at the insertion point on the screen, but this was missing
from the print out.


Thanks,

Robert

If you want to print the comments in-line with the text, run the following
macro which will insert the text of the comment inside square brackets and
format it as italic to help make it stand out.

Dim acomment As Comment, comrange As Range
For Each acomment In ActiveDocument.Comments
Set comrange = acomment.Reference
comrange.InsertBefore " [" & acomment.Range & "] "
comrange.Font.Italic = True
Next acomment

--
Please respond to the Newsgroup for the benefit of others who may be
interested. Questions sent directly to me will only be answered on a paid
consulting basis.

Hope this helps,
Doug Robbins - Word MVP

In the "Help" section of Word 2003 it says to go to "print view" and to
print
the "document showing markup". However, tracked changes print, but no
comments.

When I go to the "show" button and "balloons" and check off "only for
comments/formatting" then comments will show on-screen as balloons and
they
will also print as balloons.

I would like to print them at the end of the document with comment
numbers,
is there a way?