IN MS KNOWLEDGE BASE 289532, WHAT DOES [FAX:XXX] MEAN?

[mergetofaxmodem]

PLEASE EXPAND ON THE PART ABOUT THE FAX NO. I AM USING EXCEL SPREADSHEET.
IF I WANT TO FAX TO A LIST OF DIFFERENT FAX NUMBERS, DOES EACH NUMBER IN THE
DOCUMENT HAVE TO BE "[FAX:555-5555] FORMAT AND DO I ENTER THE FAX NUMBER IN
THE SAME FIELD WHERE THE EMAIL ADDRESS WOULD GO, OR IS THERE A SEPARATE FIELD
"FAX" ? OR DOES THE FIELD HAVE TO CALLED [FAX:XXX]? see below







Merge to Fax command is unavailable on Mail Merge toolbar
View products that this article applies to.
Article ID
: 282550
Last Review : January 29, 2007
Revision : 1.4
This article was previously published under Q282550
SYMPTOMS
In Microsoft Word 2002 and in Microsoft Word 2003, the Faxes document-type
setting is not available in the Mail Merge Wizard or in the Main Document
Type dialog box. In addition, the Merge to Fax button on the Mail Merge
toolbar is unavailable (appears dimmed).
Back to the top
CAUSE
In earlier versions of Word, the Merge to Fax option uses Microsoft Fax
(also known as At Work Fax), which is installed with Microsoft Windows 95 and
as a separate installation with some versions of Microsoft Windows 98 and
Windows 98 Second Edition (SE).

Microsoft Outlook 2002 and Microsoft Office Outlook 2003 are the messaging
programs in Microsoft Office. Outlook 2002 and Outlook 2003 do not support
Microsoft Fax.
Back to the top
WORKAROUND
To work around this issue, install a fax service that supports faxing
directly from your e-mail program, and then use the Merge to E-mail command
in Word.

For example, to use the Windows 2000 Fax Service to fax through Outlook
2002, type the fax number on the message To line in the following format
[Fax:xxx]
where xxx is the fax number of the recipient. Do not use parentheses or
hyphens to separate the area code or prefix.

For more information about setting up and mail merging to the Windows 2000
Fax Service with Microsoft Office XP, click the following article numbers to
view the articles in the Microsoft Knowledge Base:
227194 (http://support.microsoft.com/kb/227194/) How to configure Windows
2000 to send and receive faxes
289532 (http://support.microsoft.com/kb/289532/) How to use Windows 2000 Fax
Service to initiate a mail merge in Outlook 2002

 

[dlw]

the field is still the email address, only instead of the address, use
FAX:5555555

 

[mergetofaxmodem]

THANKS for your reply!!! May I expand the question? I have Outlook 2003 and
have done Merge to Email, with an Excel data source, now am trying to Merge
to Fax. I added the Windows Fax Service yesterday though I don't really know
what it is. I have used Winfax for years, so I know about faxing through
modem, and I have an EFax number but only the limited free version. The
Knowledge Base article talks about using a fax service for Merge to Fax. I
don't want to subscribe to a service for pay, I just want to fax directly
from my modem.

Do you know if I am on the right track? And as far as the format for the
fax number, do you mean that in the values for my field for email address for
John Smith, instead of (e-mail address removed), i enter [FAX:5551212] or
[FAX:2125551212]?

the field is still the email address, only instead of the address, use
FAX:5555555

PLEASE EXPAND ON THE PART ABOUT THE FAX NO. I AM USING EXCEL SPREADSHEET.
IF I WANT TO FAX TO A LIST OF DIFFERENT FAX NUMBERS, DOES EACH NUMBER IN THE
DOCUMENT HAVE TO BE "[FAX:555-5555] FORMAT AND DO I ENTER THE FAX NUMBER IN
THE SAME FIELD WHERE THE EMAIL ADDRESS WOULD GO, OR IS THERE A SEPARATE FIELD
"FAX" ? OR DOES THE FIELD HAVE TO CALLED [FAX:XXX]? see below







Merge to Fax command is unavailable on Mail Merge toolbar
View products that this article applies to.
Article ID
: 282550
Last Review : January 29, 2007
Revision : 1.4
This article was previously published under Q282550
SYMPTOMS
In Microsoft Word 2002 and in Microsoft Word 2003, the Faxes document-type
setting is not available in the Mail Merge Wizard or in the Main Document
Type dialog box. In addition, the Merge to Fax button on the Mail Merge
toolbar is unavailable (appears dimmed).
Back to the top
CAUSE
In earlier versions of Word, the Merge to Fax option uses Microsoft Fax
(also known as At Work Fax), which is installed with Microsoft Windows 95 and
as a separate installation with some versions of Microsoft Windows 98 and
Windows 98 Second Edition (SE).

Microsoft Outlook 2002 and Microsoft Office Outlook 2003 are the messaging
programs in Microsoft Office. Outlook 2002 and Outlook 2003 do not support
Microsoft Fax.
Back to the top
WORKAROUND
To work around this issue, install a fax service that supports faxing
directly from your e-mail program, and then use the Merge to E-mail command
in Word.

For example, to use the Windows 2000 Fax Service to fax through Outlook
2002, type the fax number on the message To line in the following format
[Fax:xxx]
where xxx is the fax number of the recipient. Do not use parentheses or
hyphens to separate the area code or prefix.

For more information about setting up and mail merging to the Windows 2000
Fax Service with Microsoft Office XP, click the following article numbers to
view the articles in the Microsoft Knowledge Base:
227194 (http://support.microsoft.com/kb/227194/) How to configure Windows
2000 to send and receive faxes
289532 (http://support.microsoft.com/kb/289532/) How to use Windows 2000 Fax
Service to initiate a mail merge in Outlook 2002