IMAP and Signature Questions

[Travis Montgomery]

Greetings, I'm trying to decide if I can make the switch to outlook and
have three questions. For the record, I have three separate email
addresses that I use regularly, all are forwarded to an IMAP mail
service where they are automatically routed to folders based on the
destination account.

1) Can I have messages I delete in IMAP folders be moved to a "trash"
folder instead of being marked as deleted and can that "trash" folder be
on the IMAP server instead of the Personal Folders?

2) I'd like to have copies of all mail sent, from any of the three
accounts to be copied to the "Sent Items" folder on the IMAP server
instead of the Personal Folders. Possible? How?

3) I have separate email signatures for each of the three addresses.
Can I set Outlook to automatically use a specific and unique signature
for each account?

I'm currently using Mozilla as my email client and love it, all of these
features are available. The reason I'm considering changing clients is
to consolidate my contacts (email, addresses, and phone numbers) in one
place (My PDA syncs w/ Outlook). Any suggestions?

Thanks,

Travis

 

[Diane Poremsky [MVP]]

1) No.
2) Yes, but you need to use rules and they will fail if the server is
unavailable.
3) Which version of Outlook? If 2003, yes.

You'll need to decide what is most important to your needs - consolidation
or imap.


--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



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[Travis Montgomery]

1) No.
2) Yes, but you need to use rules and they will fail if the server is
unavailable.
3) Which version of Outlook? If 2003, yes.

You'll need to decide what is most important to your needs - consolidation
or imap.

Thanks Diane. IMAP definitely wins, I use 3 or 4 computers in a day and
I need all my email available.

Number 1 is not a huge deal, definitely not a deal breaker, so let me
ask a follow up. It seems to be automatically purging deleted items on
exit, can I turn this feature off or set it to auto purge deleted
messages that are older than two weeks old?

Can you give steps to set up the sent items folder?

I'm currently using 2002 but I've got a copy of 2003 ordered. Is it
fairly self evident how to set up? In a related question: Mozilla,
when replying to a message, will automatically detect which address it
was sent to and will use that account when replying. Will O2003 do this?

Thanks!

Travis

 

[Diane Poremsky [MVP]]

Thanks Diane. IMAP definitely wins, I use 3 or 4 computers in a day and I

need all my email available.

Outlook is not a perfect IMAP client, but it holds its own...

Number 1 is not a huge deal, definitely not a deal breaker, so let me ask
a follow up. It seems to be automatically purging deleted items on exit,
can I turn this feature off or set it to auto purge deleted messages that
are older than two weeks old?

Outlook doesn't purge automatically. You need ot use Edit, Purge.

Can you give steps to set up the sent items folder?

Create an after sending rule to copy messages to the folder. If the
connection to the server is lost, the rules fails.
http://support.microsoft.com/default.aspx?scid=kb;EN-US;q198854

I'm currently using 2002 but I've got a copy of 2003 ordered. Is it
fairly self evident how to set up? In a related question: Mozilla, when
replying to a message, will automatically detect which address it was sent
to and will use that account when replying. Will O2003 do this?

Yes Outlook 2002 and 2003 both do that. 2003 handles it much better.

 

[Travis Montgomery]

Outlook is not a perfect IMAP client, but it holds its own...




Outlook doesn't purge automatically. You need ot use Edit, Purge.




Create an after sending rule to copy messages to the folder. If the
connection to the server is lost, the rules fails.
http://support.microsoft.com/default.aspx?scid=kb;EN-US;q198854




Yes Outlook 2002 and 2003 both do that. 2003 handles it much better.

Thanks again, I'll follow the advice and post back if I need more help.
Will you be watching this thread or should I start a new one (it may
be a few days of experimenting).

Are you sure about detecting the account? I know it will do this with
pop accounts but you have to remember that all the messages are located
in the IMAP folders of a single account. So, if I go to a message sent
to my address B but it's in an IMAP folder of account A and hit reply it
defaults to replying from Account A. Am I missing a setting somewhere
or do I need to wait for my copy of 2003 and see if it's resolved.

Thanks,

Travis

 

[Diane Poremsky [MVP]]

Thanks again, I'll follow the advice and post back if I need more help.

Will you be watching this thread or should I start a new one (it may be a
few days of experimenting).

if it's more than a day or two, start a new thread. That way others are more
inclined to pipe up.

Are you sure about detecting the account? I know it will do this with pop
accounts but you have to remember that all the messages are located in the
IMAP folders of a single account. So, if I go to a message sent to my
address B but it's in an IMAP folder of account A and hit reply it
defaults to replying from Account A. Am I missing a setting somewhere or
do I need to wait for my copy of 2003 and see if it's resolved.

As long as you check each account separately. If you use forwarding on the
server to send all to one account, it won't work in any version.

 

[Travis Montgomery]

if it's more than a day or two, start a new thread. That way others are more
inclined to pipe up.



As long as you check each account separately. If you use forwarding on the
server to send all to one account, it won't work in any version.

That's exactly what I do. I have Two pop accounts and one IMAP account,
the pop accounts are forwarded to the IMAP account then filtered into
folders so I always can get to all of my mail. I guess Mozilla gets
another point here, it actually checkes the To: header instead of the
account to figure out which address to use.

Thanks for your help.

Travis