how to use MS Outlook Contacts in Word - labels & envelopes

[Guest]

How can I use the Contacts (Addresses) from MS Outlook 2003 in printing
envelopes and labels in Word 2003 (Win XP)

 

[Graham Mayor]

Define the contacts list as an Outlook address book in Outlook. You may have
to delete the address book (NOT THE CONTACTS LIST) from Outlook and add it
again.

See also http://www.gmayor.com/mailmerge_from_outlook.htm

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Graham Mayor - Word MVP

My web site www.gmayor.com

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[Guest]

--
cesky

Define the contacts list as an Outlook address book in Outlook. You may have
to delete the address book (NOT THE CONTACTS LIST) from Outlook and add it
again.

See also http://www.gmayor.com/mailmerge_from_outlook.htm

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

To explain my situation:
To transfer my 200+ addresses from my old computer I copied the file
outlook.pst (Win 98 SE – Outlook 3000) to my new computer (Win XP – Outlook
2003)

To get these addresses in my Outlook. Exp. I exported the file
contacts.csv (comma separ. values for Windows) from MS Outllok as Other
Address Book in to Outlook Exp. It works fine but changes made in MS Outl.
don’t show in Outl. Exp. (minor anoyance)
The last thing I want to do, is use the Outlook contacts in Word to print
envelopes and labels.

As per your advice, how do I Define the contacts list as an Outlook address
book in Outlook and where do I find it to delete it? Pardon me my 75 years
old brain, but I would appreciate little more explanation.
Than you for your patience and kindness.
Letec

 

[Graham Mayor]

There are two issues here.

1. The Outlook Express address book is fine for e-mail but is not compatible
with Word (unless you have the expensive corporate solution called Microsoft
Exchange.)
2. Outlook contacts list is transparently linked to the Outlook address
book, which is intended to be linked to Word to provide addresssing for
envelopes etc. By importing an older PST file in the manner described, it is
probably not set as an Outlook address book. The simple solution, which
*may* work is to right click the contacts list in the left window of Outlook
and select properties. On the Outlook Address Book tab, check the box to
show the folder as an E-mail Address Book.

With an old data file this might not work correctly, in which case, from the
tools > e-mail accounts > view or change existing directories or address
books. Delete the Outlook Address book (and any other address book listed).
Add 'additional address books' and add the Outlook address book again.

If you add more than one contacts list to Outlook, you need to set the
outlook address book property as described earlier for each, if you want
them all available to Word.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[Guest]

--
cesky

--
cesky





To explain my situation:
To transfer my 200+ addresses from my old computer I copied the file
outlook.pst (Win 98 SE – Outlook 3000) to my new computer (Win XP – Outlook
2003)

To get these addresses in my Outlook. Exp. I exported the file
contacts.csv (comma separ. values for Windows) from MS Outllok as Other
Address Book in to Outlook Exp. It works fine but changes made in MS Outl.
don’t show in Outl. Exp. (minor anoyance)
The last thing I want to do, is use the Outlook contacts in Word to print
envelopes and labels.

As per your advice, how do I Define the contacts list as an Outlook address
book in Outlook and where do I find it to delete it? Pardon me my 75 years
old brain, but I would appreciate little more explanation.
Than you for your patience and kindness.
Letec

It works!!!
Thank you for your help.