How to share calendar subfolder?

[jim]

Windows XP (SP2)
Outlook 2003 (SP1)
Exchange 2000 (SP3)

I've created a new calendar which appears underneath my default Exchange
calendar in the Outlook folder list. I then assigned share permissions to a
group of users. How do they open this shared calendar? It looks like the
only calendar they can see is my default calendar.

Any advice is appreciated!

jim

 

[Guest]

So, you're running Exchange? Here's the way I do it:
Right click on your Exchange "mailbox". Go to "sharing". Give the proper
users "folder visable" right only. Then right click that new calendar, go
to "sharing" again, and give the users the level of access you require. Now
go to their Outlook and navigate to the email account settings, view or
change..., change, more settings, and under the "advanced" tab add your
mailbox. When you set it up this way the user has the calendar available
everytime Outlook is run. You can also do the file, open other users folder
thing, but they would have to do that everytime they open Outlook. Good luck.

 

[jim]

They can add the mailbox to their folder list, but it won't expand (there's
no "+" sign next to the mailbox name). Does it need time to synchronize or
something?

 

[jim]

Using File -> Open -> Other User's Folder only show's that users default
calendar. There's no entry for the subfolder created underneath the
default. Unfortunately that's the one i want to share.

 

[Guest]

The users in question must have at least Reviewer permissions to your mailbox
as a whole, in addition to the folder-level permissions, in order for them to
see those subfolders when they add your mailbox.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

 

[Guest]

Jim,

do you want to share your personal calendar? If you only want to share your
'shared" calendar, move it under the "root" folder (mailbox) and take a good
look at the permissions for root and the calendar. Sorry if this hasn't been
any help. Unfortunately, if I could see it I could probably help more. Good
luck.

 

[jim]

It looks something like this..

Mailbox - LastName, FirstName
Calendar
|--> Shared Calendar
Contacts
Deleted
Drafts
Inbox
|-->Inbox Subfolder 1
|-->Inbox Subfolder 2


This is an approximation of how my Exchange-based (NOT PST) folder list
looks. It's the shared calendar underneath the default calendar that i want
users to see and access.

Does that help?

 

[jim]

This would've saved us all a lot of time (lol)!

http://office.microsoft.com/en-us/assistance/HA011134811033.aspx


"Jocelyn Fiorello [MVP - Outlook]"