How do I show Rejections (Tracked Changes) in Word 2007

[tomhass]

We have some users who say that in Word 2003 when they rejected a change it
would keep a copy in the document but just turn the text to red/strikethrough.

In Word 2007 if you reject a change it disappears completely...seemingly
leaving no auditable trace of the rejection.

Is there a way to show rejections please ?

Thanks

tomhass

 

[Jay Freedman]

We have some users who say that in Word 2003 when they rejected a
change it would keep a copy in the document but just turn the text to
red/strikethrough.

In Word 2007 if you reject a change it disappears
completely...seemingly leaving no auditable trace of the rejection.

Is there a way to show rejections please ?

Thanks

tomhass

This is merely a difference in settings, not a difference in the way Track
Changes works in the two versions.

Click the down arrow in the bottom half of the Track Changes button on the
Review ribbon, and choose "Change Tracking Options". Open the Deletions
dropdown and change it from Hidden to Strikethrough. Set the color to Red or
By Author.

You can make similar choices in the other parts of that dialog. See
http://www.shaunakelly.com/word/trackchanges/HowTrackChangesWorks.html.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[tomhass]

Hi Jay

That helps but I still cannot show a rejction....only deletions.

We are currently working around this by accpeting change and then deleting
so that we have a visible record but it seems a but long-winded to me.

Any other thoughts on this please ?

Thanks

tomhass

 

[Jay Freedman]

Let's get this straight: When you REJECT a tracked change, it _should_
disappear completely. That's what rejecting the change means: "go back to
the way the original was before the change". That's the way it works. If you
want a record of a change that was made and then rejected, you have to
really twist Word's arm to make it do something it was never intended to do.
It seems that's what you're doing now.

What Word is designed to do is track a deletion as red and strikethrough (or
whatever you chose in the options) -- but only until you either accept or
reject the change. After that step, there is no record of the change;
insertions become just plain text, and deletions disappear. If you want to
be able to see the deletion, then _don't reject it_.

This behavior has not changed at all from earlier versions of Word. The only
thing about Tracked Changes that's different in 2007 is where the buttons
are.

 

[Jay Freedman]

In case I confused things further... When I wrote

After that step, there
is no record of the change; insertions become just plain text, and
deletions disappear.

I should have said "When you accept changes, insertions become just plain
text, and deletions disappear. When you reject changes, the insertions
disappear and the deletions go back to being plain text."

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[tomhass]

Hi Jay

Thanks for clearing that up and saving me even more hours searching for
options that do not exist.

It would be nice if the option existed for technocrats who like to audit
everything

They will just have to use the kludge for now. Perhaps it will become
full-audit-trail in Office 2010 ? )


Thanks again, much appreciated.


Regards

tomhass

 

[Ed B]

I want to do the same thing to provide an audit of changes and corrections.

What I came up with is to save the file with addtional naming
_orig - original
_checked - first reivew
_corrected - accepted requires no further action. Any change rejection
requires a comment
_backcheck - hopefully the final.