How do I put prewritten (by me) sentences into a text/file in Word

[unearthly3000]

I have windows XP. I often write out critiques for students so I tend to
write the same sentences over and over again. I heard you can type a
sentence--for example, "You need a stronger thesis"--and have it
automatically pop up in a box so all you have to do is click it instead of
typing the entire sentence over again everytime. How do I put such sentences
stored into my system for use? I can't find anything in Help probably because
Microsoft does not take into account that many new users will not know what
something like this is called by its technical name. Any help would be great.
Thank you.

 

[Kate G.]

What version of Word -- In 2003 and prior -- read up on AutoText. You can
also create a number of macros... attach them to a toolbar button and then
all you need to do is CLICK on a specific button and wil will automatically
insert your text -- from a few words -- to a few paragraphs... or more.

I'd suggest you read up on these 2 things:
AutoText
Macros

Here are a few places to read up on as well:

http://www.gmayor.com/
http://word.mvps.org/

(2 of my frequently accessed help sites)

 

[Reitanos]

If you're using Word 2007, you can semi-fake the missing AutoText
feature by using AutoCorrect with some custom bits of text.
Go to Office Button/Word Options/Proofing/AutoCorrect Options
Add an acronym or keyword (that doesn't mean something else) to the
Replace field, eg "tbccld" (I'm pretending that t = test followed by a
grade, c = class followed by a grade, and l = lab followed by a grade)
and add the text to the With field, eg, "Did well on all tests, class
participation was good, but lab work was inconsistent." - you can make
any scheme you'd like to make up your replace word, but be careful not
to use a REAL word or you will not be able to type that word without
it being replaced. After doing this I can type the tbccld text into a
document and it will be replaced by my with string.
Not as good as AutoText, but it works.

 

[Gordon]

If you're using Word 2007, you can semi-fake the missing AutoText
feature by using AutoCorrect with some custom bits of text.

An even better solution is to use Word 2007's built-in function - Quick
Parts.....

 

[Graham Mayor]

An even better solution is to use Word 2007's built-in function -
Quick Parts.....

Not if you want automatic insertion. The issue with Quick Parts (autotext)
is that there is no autocomplete function.

Autocorrect automatically completes. If you use a trigger key combination
that includes a character not normally typed, (on a UK pattern keyboard # is
ideal) autocorrect will automatically insert the stored data eg create a
formatted signature block that is inserted with #sig.

--
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Graham Mayor - Word MVP

My web site www.gmayor.com

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