How do I paste text into Word in the document's font face?

[Guest]

If you paste text into a Word document, Word always uses this "useful"
feature of retaining the original font and text characteristics. This is
terribly annoying to me to be honest, because 99 out of a hundred times, I
just want to paste the text into the document with the document's font face,
colour etc intact. (so not the original font I copied the text in from, for
example, a webpage.)

These days, I just paste the text in a notepad document and then paste that
into word, but there has to be a simple switch I can flick somewhere to just
preserve the document font at all times when pasting. Anyone know where that
is?

 

[garfield-n-odie]

When pasting, use Edit | Paste Special | Paste: As: Unformatted
text | OK.

 

[Stefan Blom]

If you are using Word 2002/2003 you should see a smart tag which
allows you to select the desired format of the pasted text. For more,
see http://www.shaunakelly.com/word/styles/HowPasteOptionsWorks.html.

Alternatively, you can click Paste Special on the Edit menu, and
choose to paste as "Unformatted text". An equivalent method is to use
the following macro (useful if you need to paste in text format a
lot):

Sub PasteAsText()
On Error Resume Next
Selection.PasteSpecial datatype:=wdPasteText
End Sub

For installation instructions, see
http://gmayor.com/installing_macro.htm.

--
Stefan Blom
Microsoft Word MVP


in message
news:[email protected]...

 

[Guest]

Thanks a lot Stefan, that might be helpful.
If I enter this macro in that normal file (forgot the extention), then all
text should automatically be pasted as plain text in the font of the
document, right?

 

[Stefan Blom]

No, you'd have to run the macro manually, for example, by adding it to
a toolbar.

If you prefer to intercept the built-in Paste command, simply
change the name of the sub-routine to "EditPaste" (assuming that it is
stored in the Normal template). In other words, it should look like
this:

Sub EditPaste()
On Error Resume Next
Selection.PasteSpecial datatype:=wdPasteText
End Sub

--
Stefan Blom
Microsoft Word MVP


in message

 

[Guest]

Eh... *sheepish look*

"simply" change the name of a sub-routine? I'm afraid I need a bit more info
here... where do I go to do that? I'm not much of a coder of anything (html
is about as far as I get with anything resembling code)...
It might be asking for a bit much, but can u take me through it step by step?

 

[Stefan Blom]

If you read the article by MVP Graham Mayor at
http://gmayor.com/installing_macro.htm you know how to create a macro
in normal.dot. Rather than using the name I first suggested
("PasteAsText"), you use "EditPaste". That way, you get a macro which
replaces Word's normal paste command.

--
Stefan Blom
Microsoft Word MVP


in message

 

[Opinicus]

No, you'd have to run the macro manually, for example, by adding it to
a toolbar.

If you prefer to intercept the built-in Paste command, simply
change the name of the sub-routine to "EditPaste" (assuming that it is
stored in the Normal template). In other words, it should look like
this:

I've assigned the macro to control-shift-V. That way I can have the best of
both worlds.