How do I insert a citation for an existing source in Word 2007?

[Guest]

I want to insert a citation to a scholarly source in a document. The source
already exists in my bibliography. I can't find a way to create a citation
for the existing source.

Many thanks.

Peter

 

[Herb Tyson [MVP]]

Once the source has been created (I assume you're doing this using the
Citations & Bibliography section in the References ribbon tab), choose
Insert Citation and click the source in the list.

Or are you asking something else?

 

[Guest]

Herb,
Yes, that helped. But for some reason, when I was clicking INSERT CITATION
before, I was only getting the choices about adding a source, adding a
placeholder, etc. I was working with several open windows with different
chapters of the same book. Perhaps the bibliography is only linked to one of
the chapters--that would make sense. Is there a way to attach an existing
bibliography to a new and separate document?

Many thanks.

Peter

 

[Herb Tyson [MVP]]

As you add sources, they are added to the master list and available to all
documents. In a document that doesn't already contain any given source(s),
in the References tab, click on Manage Sources. In the left panel (Master
List), select the sources you want to use in the current document, then
click Copy. This copies them to the right panel (Current List, i.e., the
current document).

As you cite those sources in the current document, they will sprout
checkmarks next to them in the right panel.

 

[Guest]

Thank you, Herb. While I have you--there is one other problem with my
citations--I am using APA style, so within the text a citation should be
(author'sname, year). But one in-test citation keeps including the title of
the article as well as the author's name and year of publication. I don't
know how this came to happen, and I can't find the way to fix it.

I am certainly going to get your book.

Peter

 

[Herb Tyson [MVP]]

For that one, does the author's name and that year occur multiple times in
the sources? I've seen what you're describing happen with there's possible
confusion about the source (even though you and I aren't confused, Word
itself can get confused). I've seen it happen even when the pub. years are
different.

You can suppress the title for that citation by clicking the citation and
dropping down the control on the right side, choose Edit Citation, then then
click Title to suppress it.

My guess is that--being a new feature--there might still be some glitches
and bugs in it.

 

[Guest]

Yes, that author is named for several cited sources--the years are both the
same and different--but it only happens with this one citation.

Anyway, thank you. You have been a great help. I'm heading to Amazon for
your book. Trying to solve puzzles like these on my own is too easy a way to
avoid the writing.

Peter

 

[Herb Tyson [MVP]]

Glad to help.

Cheers,

 

[Guest]

Actually, I have now figured out something else that was making it difficult
to enter/edit citations. I like to work in outline mode, and the edit
citation capability is not available there. Having never used it before, when
I was looking for a way to edit a citation, I had no idea that it was missing
from where it can usually be found. The outline mode may also have had a role
in the other anomolies I ran into.

I like writing in outline mode because a) I can see more of the text in a
window opened to half of screen width (thus letting me open another window
that I can also use; and b) it helps me to see where I am in the organization
of the material in the chapter. But I guess it can lose or confuse some of
the other functions.

 

[Herb Tyson [MVP]]

Actually... you _can_ edit citations while in outline mode. Rather than
looking for the dropdown arrow for the citation container, however,
right-click the citation and choose Edit Citation. You also have this option
when writing in Page Layout view, as well. (Note that you have additional
options as well from the right-click menu, such as Edit Source).

 

[Guest]

When I select "turabian" it is not giving me turabian style! What is the
problem, it outputs APA for Turabian. Can you help?