How do I create multi choice selec drop down list in Excel please

[JillyB]

I urgently need to create a drop down list in excel with multiple choice
selections - is this possible please? How do I do it .

Thanks

 

[Kevin B]

In a column to the right of your data, enter the selections you want to use
in the drop down box, one per cell. Move to the cell where you want to start
the drop down list and click DATA in the menu and select VALILDATION. Click
the combobox drop down to display a list of allowed types and select LIST.
Then in the SOURCE field, click the EXPAND dialog box on the right side of
the text box, selet the range that has your list and click the COLLAPSE
dialog box on the right side of the text box to return to the DATA VALIDATION
dialog box. Click OK to complete and then copy the cell with the assigned
data validation settings and paste in all the cells you want to use the list
in.

Hope this helps...

 

[JillyB]

Hi Kevin,

Thanks for your reply. I need to be able to select more than one choice at
a time from the drop down. Can this be done. e.g. Drop down list of areas,
i.e. southampton, reading, basinbgstoke, heathrow and I need to selec t
perhaps heathrow and reading at the same time from the drop down?

 

[Dave Peterson]

You could use a listbox from the Forms toolbar and a button from the forms
toolbar to extract the choices.

But you have to use code to get those selected values out of the listbox.

I used the controls from the Forms toolbar (View|Toolbars|Forms) and added a
listbox and a button to a worksheet.

I rightclicked on the listbox and chose "Format Control"
On the Control tab, I chose the Multi option
and I assigned an Input Range (I used A1:A10 of the same sheet)

Then I added this macro to a General module:

Option Explicit
Sub ExtractMyCities()

Dim DestCell As Range
Dim LBox As ListBox
Dim iCtr As Long

With ActiveSheet
Set LBox = .ListBoxes("list box 1")
Set DestCell = .Range("b1")
DestCell.Resize(LBox.ListCount, 1).ClearContents
End With

For iCtr = 1 To LBox.ListCount
If LBox.Selected(iCtr) = True Then
DestCell.Value = LBox.List(iCtr)
Set DestCell = DestCell.Offset(1, 0)
End If
Next iCtr
End Sub

Then I assigned this macro to the button.

The selected values will clear the values in B1:B10 and then fill B1:B10 in
order.

If you're new to macros, you may want to read David McRitchie's intro at:
http://www.mvps.org/dmcritchie/excel/getstarted.htm

 

[JillyB]

HI dave,
Thanks so much. I am a non starter with codee and forms. If I had a column
headed office and then office locations listed below:
eg.

Col A
Office
Portsmouth
Southampton
Heathrow
Birmingham

How would the example you gave me be translated into this example please.

Thanks very much
Jill

 

[Dave Peterson]

The only difference is that you'd specify A2:A5 as the input range.

Everything else would work the same.

 

[Gord Dibben]

Data>Validation>List.

You can type the values in comma-delimited or use a pre-existing range of cells
in a column with the values.

Note: if using a pre-existing range, if you give that range a name, the list
can be on another worksheet.


Gord Dibben MS Excel MVP

 

[Gord Dibben]

Debra Dalgleish has a sample workbook with DV dropdown list and code to allow
multiple selections fro a list.

DV0017 - Select Multiple Items from Dropdown List-- Select multiple items from a
dropdown list; an event macro stores selections in adjacent cell, or in same
cell. DataValMultiSelect.zip 18kb updated 22-Feb-07

http://www.contextures.on.ca/excelfiles.html#DataVal


Gord Dibben MS Excel MVP