How do I create a different footer in the last page of a section?

[Guest]

I have a multiple section document created in Word 2003. I want the footer on
the last page of several sections to differ from the footer of other pages in
the same section. I've read all info. I can find, and tried the following
(and much more) with no success:
1. unlink all footers (remove "Same as Previous")
2. insert another section break near the bottom of the last page of the
section. Interestingly, I've noticed that inserting this section break does
not change the section number indicated in the footer that follows.
3. double-checking Page Setup settings.

No matter what I try, changing the footer for the last page of a section
automatically changes the footer of other pages in the section.

Any help would be much appreciated.

 

[Jay Freedman]

I have a multiple section document created in Word 2003. I want the footer on
the last page of several sections to differ from the footer of other pages in
the same section. I've read all info. I can find, and tried the following
(and much more) with no success:
1. unlink all footers (remove "Same as Previous")
2. insert another section break near the bottom of the last page of the
section. Interestingly, I've noticed that inserting this section break does
not change the section number indicated in the footer that follows.
3. double-checking Page Setup settings.

No matter what I try, changing the footer for the last page of a section
automatically changes the footer of other pages in the section.

Any help would be much appreciated.

Unfortunately, none of the things you've done could have any effect --
nor would anything obvious. The task of displaying a different
last-page footer involves fields nested within fields, 'IF'
expressions, and a certain amount of devious ingenuity. <g> It's even
tougher when it's the last page of a section rather than the last page
of the document.

The first step is to place a bookmark on the last page of the section,
preferably in some spot where it's not too likely to be deleted
accidentally. It helps to keep bookmarks displayed (check that box in
Tools > Options > View). Let's say you put a bookmark on the last page
of Section 3 and name it EndSec3.

Now, in the footer of Section 3, having already turned off "Same As
Previous", insert a nested field like this but replace the two text
expressions as needed:

{IF {PAGE} = {PAGEREF EndSec3} "Last Page Text" "Other Page Text"}

To do this, type all the text except the braces. Select PAGE and press
Ctrl+F9. Select PAGEREF EndSec3 and press Ctrl+F9 again. Select the
whole thing and press Ctrl+F9 a third time.

This says, in plainer language, "if the page number of the current
page is the same as the page number of the page that contains the
EndSec3 bookmark, then display the Last Page Text expression;
otherwise, display the Other Page Text expression."

You'll need a separate bookmark and a separate IF expression for each
section that should get this treatment.

If the last page of a section ever starts showing the wrong text, it
probably means that the bookmark was deleted -- just go to the same
spot and reinsert it, then update the fields.

 

[Guest]

Thank you so much, Jay! That worked. I had toyed with IF expressions, but
had not thought of using a bookmark. Besides, I kept thinking surely there's
an easier way....silly me.

 

[Guest]

I have a multiple section document created in Word 2003. I want the footer on
the last page of several sections to differ from the footer of other pages in
the same section. I've read all info. I can find, and tried the following
(and much more) with no success:
1. unlink all footers (remove "Same as Previous")
2. insert another section break near the bottom of the last page of the
section. Interestingly, I've noticed that inserting this section break does
not change the section number indicated in the footer that follows.
3. double-checking Page Setup settings.

No matter what I try, changing the footer for the last page of a section
automatically changes the footer of other pages in the section.

Any help would be much appreciated.

 

[Suzanne S. Barnhill]

There are ways to have a footer on the last page of a section without a
section break.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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