How do I automatically delete new junk mail?

[Guest]

When I mark new email as junk mail I want to have it automatically deleted.
I have not figured out a way to do that with the rules wizard--only
previously identified junk is automatically deleted after setting up the rule.

 

[Mark R Penn]

In OL2003, tools>options>preferences tab>junk e-mail. Check "permanently
delete...........".

Be sure first that the filter isn't ever catching any mail that's not really
junk.

HTH

Mark

 

[Brian Tillman]

When I mark new email as junk mail I want to have it automatically
deleted.

There is no mechanism in Outlook that allows you to mark a message as junk.
If you have such a button, it's not Outlook's, but an add-in you have, like
Norton Antispam.

 

[Mark R Penn]

Well there are the right click options; I wonder if that's what he's
referring to. I have a feeling it's not OL2003 he has though, but as he
doesn't tell us his version........

Mark

 

[Vanguard \(NPI\)]

When I mark new email as junk mail I want to have it automatically
deleted.
I have not figured out a way to do that with the rules wizard--only
previously identified junk is automatically deleted after setting up the
rule.

You are the only person in the entire world that as a 100% perfect spam
filter. Everyone else gets to use one that might generate false positives
(i.e., good mail that gets tagged as spam). A safer solution would be:

- Set auto-archive on the Junk folder to permanently delete after 1 day.
- Enable the global auto-archive function, and set to run every 1 day. If
you leave this set to its default of running every 14 days, the 1-day old
crap sitting in your Junk folder will accumulate until the auto-archive
function is ran every 2 weeks (i.e., you'll have 2 weeks of junk instead of
just one day's worth). The scheduled interval for Auto-Archive should be
equal to the shortest auto-archive interval you configure for your folders
(or as short as the global interval if that is all you use).
- Turn OFF the Preview pane for the Junk folder.
- Enable AutoPreview on the Junk folder (shows first few lines of an item
but only as plain-text).
- Use OL2003's junk filtering or something better, like SpamPal, to move
suspect items tagged as spam into the Junk folder.
- Optionally configure whatever rule moves the mail into the Junk folder to
also mark it as read (in case you don't want to see that folder bolded when
new suspect mails arrive).

Then, when you get an e-mail that you are expecting, you can recover from
your setup tagging it as spam because you'll have a day to grab it out of
the Junk folder. Say you order something online and they send you a copy of
the purchase order in an e-mail. Often these get tagged as spam, but you
really do want a copy to keep for your records, especially if it is
downloaded software with instructions and codes needed to download it again
if you lose your copy or it gets corrupted. Same for any e-mails sent by
family and friends that happen to get falsely tagged as spam. Maybe Mom
goes to DisneyWorld and sends you a greeting mail from Epcot but it gets
detected as spam.

All anti-spam mechanisms produce false positives, even C-R
(challenge-response) schemes. Do you really want to permanently delete it
and have no way to recover it? Move it into the Junk folder, optionally
mark it as read, and automatically delete the junk after a day.

 

[Brian Tillman]

Well there are the right click options; I wonder if that's what he's
referring to. I have a feeling it's not OL2003 he has though, but as
he doesn't tell us his version........

But those right-click options don't mark a message as junk. They manipulate
the blocked and safe senders lists.

 

[Mark R Penn]

Well to a user who doesn't know the correct terminology, or care how it
actually works, they could be seen as marking the message as junk - you take
an action there, and the message gets moved to the junk folder, so "marking
it as junk" wouldn't be an unreasonable interpretation I think.

Also, I seem to remember that in OL XP it was different, and there was a
specific "Mark as Junk" option, but it's a while since I used XP so I'm not
sure.

Mark

 

[Brian Tillman]

Also, I seem to remember that in OL XP it was different, and there
was a specific "Mark as Junk" option, but it's a while since I used
XP so I'm not sure.

There is no such feature in any Outlook version. In OL 2002, the so-called
junk mail filter did nothing more than color the subject line of suspect
messages.

 

[Guest]

Thank you. I thought this was the case. I can mark the messages as Junk but
there is no way to have them then be automatically deleted. Oh well.

 

[Mark R Penn]

You could upgrade to OL2003, as that has a junk filter.

Mark

 

[Guest]

I think everyone is missing what the poster is asking.

I don't read his question as wanting to automatically delete any email that
Outlook deems as 'junk' email. I think he is asking that, in Outlook 2003 you
can select an email, and in the 'Actions' menu under 'Junk Email Options' you
can select 'add to junk senders list'. When doing this, I agree that it would
be nice if there was a way to also delete this email at the same time rather
than selecting email, navigating to 'add to junk senders list' and then
having to hit delete (or shift+delete and then enter to confirm).

Even better would be to have a hot key (like ctrl+J) that would add to junk
sender list and delete.

The fact that it is manually being added to the junk list kind of confirms
that the sender does not want the email. In fact, I remember creating or
having a button that would do exactly what I describe above.

 

[Ben M. Schorr - MVP]

Aloha Ty,

Here: http://www.microsoft.com/downloads/...92-ce94-4c5b-9127-b7d56f11b619&DisplayLang=en

The Microsoft Junk Reporting Tool. Sends the message to MS so they can improve
the filters AND automatically deletes it.

-Ben-
Ben M. Schorr - MVP
Roland Schorr & Tower
http://www.rolandschorr.com
Microsoft OneNote FAQ: http://www.factplace.com/onenotefaq.htm

 

[Guest]

I am having the same problem. I went to HELP and here is what help said:

Automatically move messages from a certain person
Select a message from the person whose messages you want to automatically
move.
On the Tools menu, click Organize.
In the second bulleted item, click the options you want. To choose a folder,
click the arrow next to the Into list.
Click Create.

THE PROBLEM WITH THIS IS WHEN I GO TO ORGANIZE I DON'T SEE THE BULLETED LIST
THEY ARE TALKING ABOUT. THE ONLY POSSIBLE THING THE THEY COULD BE TALKING
ABOUT IS THE FOLDERS LIST, THE VIEW LIST, ORT THE COLOR LIST AND I DO NOT
SEE AN INTO THAT YOU CAN CLICK ON

 

[BearMan]

I completely agree with the hot key suggestion. In addition, it would be very
useful if one were able to deal with these emails en masse, whether sending
them to MS, my ISP or dealing with them internally via Outlook. I have many
hundreds, and these recommendations are very time consuming, dealing with
each email on a case by case basis. Right now, they're all in my Junk E-mail
folder, and my preference would be for all emails coming from each of them
never to get to my computer at all, or at least immediately go to my Deleted
Items folder. OTOH, I also have thousands of safe senders, and it would be
very time consuming to add all those to a Safe Senders list, unless there's a
way to do that en masse.

BTW, on a related note, when will we be able to record macros inside
Outlook? That could facilitate this process. I'd like to be able to select
one or a group of emails, and have all the addresses added to my Blocked
Senders list, as well as being permanently deleted when coming in in the
future.

I'm currently using Outlook 2003, but will probably upgrade to 2007 when I
get a new computer.

If MS came up with the hot key feature, how would I find out about it? Is
there a way to be put on a new features or patch announcements list?

 

[BearMan]

I completely agree with the hot key suggestion. In addition, it would be very
useful if one were able to deal with these emails en masse, whether sending
them to MS, my ISP or dealing with them internally via Outlook. I have many
hundreds, and these recommendations are very time consuming, dealing with
each email on a case by case basis. Right now, they're all in my Junk E-mail
folder, and my preference would be for all emails coming from each of them
never to get to my computer at all, or at least immediately go to my Deleted
Items folder. OTOH, I also have thousands of safe senders, and it would be
very time consuming to add all those to a Safe Senders list, unless there's a
way to do that en masse.

BTW, on a related note, when will we be able to record macros inside
Outlook? That could facilitate this process. I'd like to be able to select
one or a group of emails, and have all the addresses added to my Blocked
Senders list, as well as being permanently deleted when coming in in the
future.

I'm currently using Outlook 2003, but will probably upgrade to 2007 when I
get a new computer.

If MS came up with the hot key feature, how would I find out about it? Is
there a way to be put on a new features or patch announcements list?

I assume your post was in response to mine above, but if so, it does not
appear to address the issues I raised nor the things I'd like to accomplish.
First, I have several classes of emails I'd like to deal with as they come
into my computer, each in different ways depending on their attributes
(primarily the email address):
1) First, a very large list, which currently reside in my Junk Email folder,
which I have culled so that they are all unique. I would want future email
from most of these to be permanently deleted upon entering my computer. I
would want the remaining few of them to be sent to my Deleted Items folder,
such that if I choose to do so, I could review and choose to permanently
delete, but if they got inadvertently deleted without my review, no
particular harm done. I have already set up the letter A's worth of these via
use of Rules, but it took an inordinate amount of time, due to the large
number, and I still have the letters B - Z plus numbers to go..... Hench the
desire for a macro.
2) I'm not particularly displeased with Outlook's processing of my Junk
Mail, but want to have a prefilter which I set up myself. I can then review
any of the new mail that goes into my Junk Mail folder and decide if I want
to make a new rule for each or simply just delete it. Otherwise, there's just
too much mail coming into my Junk Mail folder and it takes time to review it
(unnecessarily for many of them that I'm certain I want deleted).
3) Of course, as I mentioned previously, I also have a very large list of
so-called safe senders, but I understand that there is a 2000 entry limit on
this list. Is that the case?
I'm certain that if I took the time to learn Visual Basic, I could come up
with a macro to do what I want in short order, but so far I'm resisting that
urge. Even allowing the record mode in MS Outlook would help here.

Thanks.

 

[Diane Poremsky [MVP]]

BearMan wrote on Tue, 02 December 2008 18:17

:

I assume your post was in response to mine above, but if so, it does not
appear to address the issues I raised nor the things I'd like to accomplish.
First, I have several classes of emails I'd like to deal with as they come
into my computer, each in different ways depending on their attributes
(primarily the email address):
1) First, a very large list, which currently reside in my Junk Email folder,
which I have culled so that they are all unique. I would want future email
from most of these to be permanently deleted upon entering my computer. I
would want the remaining few of them to be sent to my Deleted Items folder,
such that if I choose to do so, I could review and choose to permanently
delete, but if they got inadvertently deleted without my review, no
particular harm done. I have already set up the letter A's worth of these via
use of Rules, but it took an inordinate amount of time, due to the large
number, and I still have the letters B - Z plus numbers to go..... Hench the
desire for a macro.
2) I'm not particularly displeased with Outlook's processing of my Junk
Mail, but want to have a prefilter which I set up myself. I can then review
any of the new mail that goes into my Junk Mail folder and decide if I want
to make a new rule for each or simply just delete it. Otherwise, there's just
too much mail coming into my Junk Mail folder and it takes time to review it
(unnecessarily for many of them that I'm certain I want deleted).
3) Of course, as I mentioned previously, I also have a very large list of
so-called safe senders, but I understand that there is a 2000 entry limit on
this list. Is that the case?
I'm certain that if I took the time to learn Visual Basic, I could come up
with a macro to do what I want in short order, but so far I'm resisting that
urge. Even allowing the record mode in MS Outlook would help here.

Thanks.

1. Are these from spammers who typically only use the address once then moe on to a new one? If so, a blocked list is useless. Delete them and go on - use safe lists to keep false positives down.

3. The list is limited to 2000 but I don't think trusted contacts count towards the 2000, so add some trusted senders to your address book.
--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

 

[BearMan]

I assume your post was in response to mine above, but if so, it does not
appear to address the issues I raised nor the things I'd like to accomplish.
First, I have several classes of emails I'd like to deal with as they come
into my computer, each in different ways depending on their attributes
(primarily the email address):
1) First, a very large list, which currently reside in my Junk Email folder,
which I have culled so that they are all unique. I would want future email
from most of these to be permanently deleted upon entering my computer. I
would want the remaining few of them to be sent to my Deleted Items folder,
such that if I choose to do so, I could review and choose to permanently
delete, but if they got inadvertently deleted without my review, no
particular harm done. I have already set up the letter A's worth of these via
use of Rules, but it took an inordinate amount of time, due to the large
number, and I still have the letters B - Z plus numbers to go..... Hench the
desire for a macro.
2) I'm not particularly displeased with Outlook's processing of my Junk
Mail, but want to have a prefilter which I set up myself. I can then review
any of the new mail that goes into my Junk Mail folder and decide if I want
to make a new rule for each or simply just delete it. Otherwise, there's just
too much mail coming into my Junk Mail folder and it takes time to review it
(unnecessarily for many of them that I'm certain I want deleted).
3) Of course, as I mentioned previously, I also have a very large list of
so-called safe senders, but I understand that there is a 2000 entry limit on
this list. Is that the case?
I'm certain that if I took the time to learn Visual Basic, I could come up
with a macro to do what I want in short order, but so far I'm resisting that
urge. Even allowing the record mode in MS Outlook would help here.

Thanks.

Yuck, even the cumbersome and time consuming process of constructing a new
rule for each email that I want to have deleted upon arrival is not operating
properly - they are still arriving in my Junk Email folder. I chose the
option to have them permanently deleted (using MS OL 2003 SP3 under MS Vista
Home Premium SP1). Any ideas why? BTW, some of the rules may well be working,
and if so, I would never know since they would never appear, having been
immediately and permanently deleted. One in which I chose to simply send the
email to my Deleted Items folder is working, but many others which appear to
be identically constructed are not functioning properly. What are my options
for getting resolution here? It's consuming a lot of time. I'm considering
changing my email address, hoping most of the spammers will not be able to
find me, but I'd rather find a way to rule them out, and thus not
inconvenience those who legitimately send me email and would need to change
their files.

 

[Brian Tillman [MVP - Outlook]]

Yuck, even the cumbersome and time consuming process of constructing a new
rule for each email that I want to have deleted upon arrival is not
operating
properly - they are still arriving in my Junk Email folder.

Creating rules to delete junk mail it an exercise in futility, in my
opinion. It's rare that junk mail remains stable in its expression so as to
give someone a common string for which to search.

The Junk E-mail filter runs before any user-created rule. Most people
wouldn't want their rules to sort junk into their various folders. They'd
reather have the junk removed from the data stream before their rules sort
it.

What are my options for getting resolution here?

Some people abandon Outlook's Junk E-mail filter and use a third-party
option, like http://spambayes.sourceforge.net/