G
Guest
At our non-profit, we haveshared contacts through Exchange. One of the
contact books lists our volunteers. On the contact page for each volunteer,
it lists the categories for which that person is a part of. Ie Board Member,
Trainer, Finance Committee, etc. By having one book, with all of the
categories, it eleiminates the need to update multiple contacts under
different books. (One option is to have different books for every category,
but if any information changed for 1 person, we would have to update it in
every book.) So the way to avoid that is to have one book with all the
volunteers, then we add the categories in. Now under the contact view I can
sort by category which is perfect. The problem is we can select an entire
category and Right Click, Send email to selected contacts.
So the other way we should be able to do it is with the address book. So I
write the email, then I click To: to bring up my address book. Then I select
my contact book volunteers from the drop down menu. Now here is where the
problem is: On the address book view, I cant add a column for Category, or
any other column for that matter. So the entire point of having categories
doesnt acutally pan out to be useful in any way.
Is there a way to add columns to the address book so I can sort by category???
Please help, or ask for more clarification.
-Ben
contact books lists our volunteers. On the contact page for each volunteer,
it lists the categories for which that person is a part of. Ie Board Member,
Trainer, Finance Committee, etc. By having one book, with all of the
categories, it eleiminates the need to update multiple contacts under
different books. (One option is to have different books for every category,
but if any information changed for 1 person, we would have to update it in
every book.) So the way to avoid that is to have one book with all the
volunteers, then we add the categories in. Now under the contact view I can
sort by category which is perfect. The problem is we can select an entire
category and Right Click, Send email to selected contacts.
So the other way we should be able to do it is with the address book. So I
write the email, then I click To: to bring up my address book. Then I select
my contact book volunteers from the drop down menu. Now here is where the
problem is: On the address book view, I cant add a column for Category, or
any other column for that matter. So the entire point of having categories
doesnt acutally pan out to be useful in any way.
Is there a way to add columns to the address book so I can sort by category???
Please help, or ask for more clarification.
-Ben