How can I copy all Word2003 comments into separate document?

[Guest]

I would like to copy all comments from an MS Word2003 document into a
separate document. It was easy to select all comments in the Comments pane
in Word2000, and then copy and paste them anywhere. In Word2003, I am able
to copy only one comment at a time from the Reviewing Pane. Please help!

 

[Shauna Kelly]

Hi Czrunner

1. First, some preliminaries. Do File > Print. At the top of that dialog, in
the Name list, do you have "Generic / Text Only" as an option? If so, then
continue. If not, then do Start > Settings > Printers and Faxes (or similar
commands, depending on your version of Windows). Choose to Add a printer.
When you get to the list of manufacturers, find Generic, and choose the
"Generic / Text only" printer.

2. If you have Word 2000 or before, choose File > Print. In the "Print what"
box, choose Comments. If you have Word 2002 or later and you only want
comments, and your document also holds track changes, then do the following.
File > Save As to make a copy of the document. Using the copy, accept all
the tracked changes (which will retain the comments). Then, File > Print. In
the "Print What" box, choose "List of markup".

3. You're at the Print dialog, right? At the top of that dialog, in the Name
drop-down list, choose Generic / Text Only. Tick "Print to file" and click
OK. Word will now ask you for a file name, and it will then "print" the
comments to a new document with the file name you chose. It's a good idea to
use a .doc extension (eg "MyComments.doc"). You can then open the file it
created and edit it like any Word document.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word

 

[Guest]

Thank you, Shauna. That worked fine. I appreciate your help. I just wonder
if there isn't an easier way of just displaying the comments in such a way
that they can be directly copied, just like in Word2000 or the previous
versions of Word.
Thanks,
Marie

 

[Shauna Kelly]

Hi Marie

There is no way to just copy and paste that I'm aware of.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word

 

[Taz01022010]

To copy many comments at once and paste to another document, do the following. (For Word 2003)

• Open the document containing all of the comments
• Look for a word or phrase contained in one of the comments.
• Open the reviewing pane in the comments toolbar
• Highlight all of the comments in the reviewing pane
• With the comments still highlighted, open the Find Function (CTRLl + F) and type in the word or phrase contained in one of the comments. (you will be searching the comments and not the main body of your document)
• Keep tapping the “Enter” or “Return” on the keyboard (don’t use the cursor to hit the “Find Next” button),
• All of the highlighted comments should change colour and look as if they are now ordinary text
• Highlight all of these now – copy and paste into new document.
• You can then highlight these and using the numbering function, number them the same as your comments.
• Voila – All self taught and I’m not even a computer buff. I’m just buff!!!!!