How can I change the defaults for an envelope and keep them?

J

J.Bennett

When I print #10 envelopes in the new version of Word,I have to change the
default for the "from top" delivery address from auto to 1.8. I do this
every time I print an envelope. What I'm wondering is, can I set that
default from "auto" to the 1.8 and keep it so it will be there every time?
Thanks for any help anyone can give.
J.Bennett
 
J

J.Bennett

Thank you for your help, but unfortunately I'm using Office 2007 - any
suggestions?
 
S

Suzanne S. Barnhill

As I said, Shauna's article explains the general principles. You do this
just about the same in Word 2007. Open the Styles window, choose Manage
Styles, select Envelope Address and proceed from there.
 
J

J.Bennett

Suzanne I finally was able to do as you stated, now how do I save it? I went
though all the steps and finally found the frame to change the height of the
wording, but cannot find a way to save it. I have to be in a word document
to get into the Delivery Address frame, but again no where to save it back to
Delivery Address frame, it will only ask, when you're done, if you want to
save changes to document XXX.
 
S

Suzanne S. Barnhill

I think you missed that you have to modify the frame in the Envelope Address
style, not just in a document. When you modify the style, choose the radio
button for "New documents based on this template." Assuming the template in
question is Normal.dotm, that will cover envelopes created thereafter.

Again, here are the steps:

1. On the Home tab of the Ribbon, click the arrow below Change Styles in the
Styles group to open the Styles window/pane.

2. At the bottom of that window, mouse over the buttons till you find the
one that shows the ScreenTip "Manage Styles" and click on it.

3. On the Edit tab, choose the sort order to Alphabetical and scroll down
(or up) to Envelope Address.

4. Select Envelope Address and click Modify...

5. In the Modify Style dialog, click the Format button in the lower left
corner.

6. Choose Frame.

7. In the Frame dialog, change the vertical position (and size) as desired.
Note that by default the frame is formatted as Bottom relative to Margin. If
you want to leave it there (a good idea) and move it lower, then you need to
reduce the height.

8. After making the desired modifications, OK out of the Frame dialog,
choose the "New documents based on this template" button, and OK out.

If it's actually the Envelope Return style you want to modify, then you can
use Format | Paragraph to add some Space Before. You can't make it any
closer to the top without changing the envelope margins, which are set by
Word at 0.25" top and 0.5" left (you can override the left margin by giving
the Envelope Return style a negative left indent), but I doubt that your
printer can print much closer to the top than that, anyway.
 
S

Suzanne S. Barnhill

You're welcome. The practice is good for me, as I have little experience
with navigating these new dialogs in Word 2007.
 
O

Office Productivity Consultant

I have tried the same thing in letterhead templates that I have created. Yet,
every time I create an envelope from the letterhead or any other template
that I have updated with the new envelope address style, the style gets
changed back to the wrong thing as soon as I use the envelope feature.
I have checked the style before I run the envelope feature and then again
after I use the envelope feature and it always changes.
 
S

Suzanne S. Barnhill

I suspect that the Envelope dialog uses the Envelope Address style from
Normal.dot, not the letterhead template. Try changing it in a Blank Document
(based on Normal.dot) and save that to the template.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Office Productivity Consultant"
 
O

Office Productivity Consultant

Tried that. It didn't work. Any other ideas? I really appreciate the the
help. I am using Word 2007 so I updated both the letterhead template and the
Normal.dotm
 
S

Suzanne S. Barnhill

We've seen this before with both envelopes and labels, and I can't remember
what the solution turned out to be. For labels, it was definitely an issue
with the Normal style having been changed in the document/template.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Office Productivity Consultant"
 
O

Office Productivity Consultant

I am doing this for a client and they never use the Normal template. They
start all documents from other templates. I tried changed the envelope
address style in Normal.dotm just to be sure. I checked the style in a
document that I based on the Normal.dotm file before I used the envelope
feature and it showed the changes. Then I used the envelope feature and it
changed the style.
 
S

Suzanne S. Barnhill

This is an issue that just bamboozles me, as I haven't yet figured out the
logic of it. Where is Beth Melton when you need her?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Office Productivity Consultant"
 

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