Hiding Caption Text

[Guest]

I have marked some items with captions & have been able to build a basic
Table of Figures without any problem. What I'm ultimately wanting to do is
to have the actual captions not show within the document. I've changed the
paragraph style used by the captions to hidden text. But when I do so, the
TOC indicates it can't find any fields. I've verified that the TOC is
looking for the correct style. I'm totally stumped. Any advice anyone?
THANKS!!!

 

[Suzanne S. Barnhill]

A TOC reflects direct font formatting, so if you've applied the Hidden
property as direct formatting, then the entries (at best) will be hidden. If
you incorporate the Hidden property in the Caption style, this won't be an
issue. A more likely problem here, though, is that your captions are in text
boxes, which Word can't "see."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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all may benefit.

 

[Guest]

Hi Suzanne. Thanks for your reply. I did make the text hidden via the
caption's style. Also, I don't see any indication that the caption is in a
text box. Basically, I just right clicked on a linked object, selected
caption, changed the caption from 'normal' to 'clear formatting' to my
caption style name. As long as the caption style isn't hidden, it shows up
in my TOC. But, when I change the style to hidden, the TOC just isn't happy.
Is there something else I might have missed or misunderstood?

Again, thanks for taking the time to reply!

Paul

 

[Suzanne S. Barnhill]

If you use Insert | Reference | Caption to insert a caption for a wrapped
object, it will be inserted in a text box by default. Captions for inline
objects are in ordinary text paragraphs. If this turns out to be the issue
here, and if you actually need to wrap text around the figure and caption, a
better option is to insert both figure and caption inline, then select both
and use the Insert Frame button on the Forms toolbar (or on another toolbar
or your Insert menu after you've added it) to put both together into a
frame, around which text can be wrapped. Word can see text in frames, so you
won't have the problem with captions.

As for the Hidden formatting, that may just be a showstopper. I haven't
tested this, but I guess Word figures if you don't want readers seeing the
captions in the text, you don't want them seen in a TOF either. If you have
room to stick the caption somewhere inconspicuous, you could format the
Caption style as Font Color: White and 1 point size (which would be almost
as good as Hidden); as long as these font properties are defined in the
style, they won't be picked up by the TOC/TOF. The captions will be very
hard to edit, however. Perhaps if you can tell us more about what you're
trying to do...

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

Suzanne,

Thanks for taking the time to explain the errors of my ways. I really
appreciate it!

Paul

 

[Stefan Blom]

Another approach is to use TC fields to create the entries that should
display in the table of figures, but not in the body of the document.

--
Stefan Blom
Microsoft Word MVP


in message

 

[Guest]

Good idea Stefan. Thanks!

 

[Suzanne S. Barnhill]

Ah, yes. That's the most sensible idea of all.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.