Help with Multiple Contacts Lists Pls

[Guest]

I have Outlook 2003 and in my personal folder list have the default "Contacts
List" and also a list within the contacts 'file' I.E: it looks like this

Contacts
Nicks Contacts

The active contacts list is Nick's contacts, in that this has all my
entries, and the default Contacts list is empty.
I can add new entries to the default list, but I cant import my "Nicks
Contact" in to the default list.
I want to do this, as I only need one contacts list.
I can only delete "Nicks" Contacts list but cannot delet the default
Contacts list.
I can't even move the actvive list into the default.
I need the default list as my active one, because when trying to sychronise
my contacts to my PDA, by default, only the "Default Contacts" (empty one) is
read.
How can I just have the one list, or import "Nicks Contacts" in to the
default contacts and therefore delete one of them?

I know this sounds confusing, but I would appreciate some help with this.

Thanks

 

[Russ Valentine [MVP-Outlook]]

How did you manage to do this? This required end user activity. Outlook
doesn't do this all by itself.
Why wouldn't you just copy the contents of Nicks Contacts into your default
folder, then delete the Nicks Contacts Folder?

 

[Guest]

Hi Russ

This may originally happened when I imported a backup of the Outlook 2002
contacts in to a new installation 2003 Outlook. I can't quite remember, as I
have put up with this for some time now.

I can't copy the Nicks folder in to the default folder, because all that
happens is another copy appears as "Nicks1".
I then have:

Contacts
Nicks Contacts
Nicks1 Contacts

It just duplicates all the time.
Really strange, as all I want to do is have one Contacts folder.

There's no option to delete the default folder, just additional ones.

How did you manage to do this? This required end user activity. Outlook
doesn't do this all by itself.
Why wouldn't you just copy the contents of Nicks Contacts into your default
folder, then delete the Nicks Contacts Folder?
--
Russ Valentine
[MVP-Outlook]

I have Outlook 2003 and in my personal folder list have the default
"Contacts
List" and also a list within the contacts 'file' I.E: it looks like this

Contacts
Nicks Contacts

The active contacts list is Nick's contacts, in that this has all my
entries, and the default Contacts list is empty.
I can add new entries to the default list, but I cant import my "Nicks
Contact" in to the default list.
I want to do this, as I only need one contacts list.
I can only delete "Nicks" Contacts list but cannot delet the default
Contacts list.
I can't even move the actvive list into the default.
I need the default list as my active one, because when trying to
sychronise
my contacts to my PDA, by default, only the "Default Contacts" (empty one)
is
read.
How can I just have the one list, or import "Nicks Contacts" in to the
default contacts and therefore delete one of them?

I know this sounds confusing, but I would appreciate some help with this.

Thanks

 

[Russ Valentine [MVP-Outlook]]

Read my post again. You copy the contents, not the folder.
Importing is never the correct way to transfer Outlook data. This is one
reason why.
--
Russ Valentine
[MVP-Outlook]

Hi Russ

This may originally happened when I imported a backup of the Outlook 2002
contacts in to a new installation 2003 Outlook. I can't quite remember, as
I
have put up with this for some time now.

I can't copy the Nicks folder in to the default folder, because all that
happens is another copy appears as "Nicks1".
I then have:

Contacts
Nicks Contacts
Nicks1 Contacts

It just duplicates all the time.
Really strange, as all I want to do is have one Contacts folder.

There's no option to delete the default folder, just additional ones.

How did you manage to do this? This required end user activity. Outlook
doesn't do this all by itself.
Why wouldn't you just copy the contents of Nicks Contacts into your
default
folder, then delete the Nicks Contacts Folder?
--
Russ Valentine
[MVP-Outlook]

I have Outlook 2003 and in my personal folder list have the default
"Contacts
List" and also a list within the contacts 'file' I.E: it looks like
this

Contacts
Nicks Contacts

The active contacts list is Nick's contacts, in that this has all my
entries, and the default Contacts list is empty.
I can add new entries to the default list, but I cant import my "Nicks
Contact" in to the default list.
I want to do this, as I only need one contacts list.
I can only delete "Nicks" Contacts list but cannot delet the default
Contacts list.
I can't even move the actvive list into the default.
I need the default list as my active one, because when trying to
sychronise
my contacts to my PDA, by default, only the "Default Contacts" (empty
one)
is
read.
How can I just have the one list, or import "Nicks Contacts" in to the
default contacts and therefore delete one of them?

I know this sounds confusing, but I would appreciate some help with
this.

Thanks

 

[Guest]

Russ

Thanks for your help. Problem solved.

I did move the contents of my contacts in to the default contacts.
The only nag was having to block all 3,000 contacts manually to move them in.
I couldn't find a command to automatically do this. Only "Copy" or "Move"
folders (which duplicated the folders as you know) were the only options.

Thanks anyway

Read my post again. You copy the contents, not the folder.
Importing is never the correct way to transfer Outlook data. This is one
reason why.
--
Russ Valentine
[MVP-Outlook]

Hi Russ

This may originally happened when I imported a backup of the Outlook 2002
contacts in to a new installation 2003 Outlook. I can't quite remember, as
I
have put up with this for some time now.

I can't copy the Nicks folder in to the default folder, because all that
happens is another copy appears as "Nicks1".
I then have:

Contacts
Nicks Contacts
Nicks1 Contacts

It just duplicates all the time.
Really strange, as all I want to do is have one Contacts folder.

There's no option to delete the default folder, just additional ones.

How did you manage to do this? This required end user activity. Outlook
doesn't do this all by itself.
Why wouldn't you just copy the contents of Nicks Contacts into your
default
folder, then delete the Nicks Contacts Folder?
--
Russ Valentine
[MVP-Outlook]
I have Outlook 2003 and in my personal folder list have the default
"Contacts
List" and also a list within the contacts 'file' I.E: it looks like
this

Contacts
Nicks Contacts

The active contacts list is Nick's contacts, in that this has all my
entries, and the default Contacts list is empty.
I can add new entries to the default list, but I cant import my "Nicks
Contact" in to the default list.
I want to do this, as I only need one contacts list.
I can only delete "Nicks" Contacts list but cannot delet the default
Contacts list.
I can't even move the actvive list into the default.
I need the default list as my active one, because when trying to
sychronise
my contacts to my PDA, by default, only the "Default Contacts" (empty
one)
is
read.
How can I just have the one list, or import "Nicks Contacts" in to the
default contacts and therefore delete one of them?

I know this sounds confusing, but I would appreciate some help with
this.

Thanks

 

[Russ Valentine [MVP-Outlook]]

The Edit menu contains the command to Move or Copy _to_ Folder, not move or
copy the folder.
--
Russ Valentine
[MVP-Outlook]

Russ

Thanks for your help. Problem solved.

I did move the contents of my contacts in to the default contacts.
The only nag was having to block all 3,000 contacts manually to move them
in.
I couldn't find a command to automatically do this. Only "Copy" or "Move"
folders (which duplicated the folders as you know) were the only options.

Thanks anyway

Read my post again. You copy the contents, not the folder.
Importing is never the correct way to transfer Outlook data. This is one
reason why.
--
Russ Valentine
[MVP-Outlook]

Hi Russ

This may originally happened when I imported a backup of the Outlook
2002
contacts in to a new installation 2003 Outlook. I can't quite remember,
as
I
have put up with this for some time now.

I can't copy the Nicks folder in to the default folder, because all
that
happens is another copy appears as "Nicks1".
I then have:

Contacts
Nicks Contacts
Nicks1 Contacts

It just duplicates all the time.
Really strange, as all I want to do is have one Contacts folder.

There's no option to delete the default folder, just additional ones.




:

How did you manage to do this? This required end user activity.
Outlook
doesn't do this all by itself.
Why wouldn't you just copy the contents of Nicks Contacts into your
default
folder, then delete the Nicks Contacts Folder?
--
Russ Valentine
[MVP-Outlook]
I have Outlook 2003 and in my personal folder list have the default
"Contacts
List" and also a list within the contacts 'file' I.E: it looks like
this

Contacts
Nicks Contacts

The active contacts list is Nick's contacts, in that this has all my
entries, and the default Contacts list is empty.
I can add new entries to the default list, but I cant import my
"Nicks
Contact" in to the default list.
I want to do this, as I only need one contacts list.
I can only delete "Nicks" Contacts list but cannot delet the default
Contacts list.
I can't even move the actvive list into the default.
I need the default list as my active one, because when trying to
sychronise
my contacts to my PDA, by default, only the "Default Contacts"
(empty
one)
is
read.
How can I just have the one list, or import "Nicks Contacts" in to
the
default contacts and therefore delete one of them?

I know this sounds confusing, but I would appreciate some help with
this.

Thanks