Force Entire Document Printing

[IconZ1]

Hello everyone,

The company I work for is trying to convert some of their older paper forms
into electronic ones. One such document is a retail order form that contains
contractual/legal verbiage on the back of the form.

I have duplicated the paper form as a Word document. The form is page 1 of
the Word document and the contractual/legal verbiage is page 2. The
intention is to duplex print this document so that the contractual/legal
verbiage is always printed on the back of the form.

I know that corporate management will not be inclined to implement the use
of the electronic retail order form unless there is a way I can insure that
the entire document is always printed in duplex.

So that's my question. Are there any methods that force the user to print
the entire document only? Likewise, is it possible for force a document to
always duplex print?

Thank you for your help!

 

[Graham Mayor]

If your printer(s) accept PCL commands, you may be able to use a PRINT
field. A PRINT field is simply a type of field that allows you to send
instructions directly to the printer.

There are 3 possible data values for duplex setting: PRINT 27"&l0S" simplex
PRINT 27"&l1S" vertical duplex . PRINT 27"&l2S" horizontal duplex
(bookformat)

The codes after PRINT are 27 (escape), double quote, ampersand, lowercase L,
0, 1 or 2, uppercase S and finally terminated with a double quote.

Thus for horizontal duplex you would insert the following field :
{ PRINT 27"&l2S" }

--
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Graham Mayor - Word MVP

My web site www.gmayor.com

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[Graham Mayor]

The alternative (if you have any control over users) is to setup a copy of
the printer driver with its options set to always print duplex and print to
that printer. This will require a macro to perform the switching. You could
use the technique to print to a colour printer shown at
http://www.gmayor.com/fax_from_word.htm albeit with the new copy of the
driver named to include DUPLEX rather than COLOR and the code modified
accordingly.

The snag with this is that you cannot force users to run macros, unless you
have control over their workspace.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[Michael Ross]

If you are sending the document to another party, you would have to know whether their printer supported duplex printing. Unless you can be sure of this, you can not go further with your project.

You also might want to look at StampIt for Word. It might assist you in your document security. Its at http://www.stampit4word.com

Good luck.



IconZ1 wrote:

Force Entire Document Printing
01-Apr-10

Hello everyone,

The company I work for is trying to convert some of their older paper forms
into electronic ones. One such document is a retail order form that contains
contractual/legal verbiage on the back of the form.

I have duplicated the paper form as a Word document. The form is page 1 of
the Word document and the contractual/legal verbiage is page 2. The
intention is to duplex print this document so that the contractual/legal
verbiage is always printed on the back of the form.

I know that corporate management will not be inclined to implement the use
of the electronic retail order form unless there is a way I can insure that
the entire document is always printed in duplex.

So that is my question. Are there any methods that force the user to print
the entire document only? Likewise, is it possible for force a document to
always duplex print?

Thank you for your help!

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