File seems way too big for the number of pages

[Larry]

In Word 97, I have a 206 page document, it has no graphics, just text.
It's size is 683KB. Isn't that way too large?

Also, following a tip in WordTips, I copied the entire document minus
the final paragraph return, pasted into a new document and saved it, and
the new document was still enormous, 640 KB.

Or is that size more or less normal for a document of that number of
pages?

Larry

 

[Anne Troy]

Hi, Larry. This often happens with tables. There's other reasons, too. Try
the suggestions in these articles:
http://www.officearticles.com/word/avoid_document_corruption_and_bloating_in_microsoft_word.htm
http://www.officearticles.com/word/recover_a_corrupt_microsoft_word_document.htm
************
Anne Troy
www.OfficeArticles.com

 

[Larry]

There is only text iin the document, no graphics, tables, drawings.

 

[Suzanne S. Barnhill]

There are a number of reasons for excessive file size, including:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Picture: Clear the check box on the Summary tab of File |
Properties.

3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.

4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned on
(or that "Final Showing Markup" is displayed).
Accept/Reject Changes: If "Accept All" or "Reject All" is available then
revisions are present; accept or reject all changes, then turn Track Changes
off.

5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
be avoided wherever possible.

6. Embedded graphics: When feasible, it is preferable to link the graphics.
That is, when you insert the graphic, click the arrow beside Insert in the
Picture dialog and choose Link to File rather than Insert or Insert and
Link.

7. Embedded objects: These are even worse than ordinary graphics saved with
the document. If you see an { EMBED } code, the graphic is an OLE object.
Unless you need to be able to edit the object in place, unlink it using
Ctrl+Shift+F9.

8. File format: Make sure you are saving as a Word document; in some cases
..rtf (Rich Text Format) files are significantly larger than .doc files.

9. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.


--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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