Fax Numbers In Address Book

[Guest]

Many in our office are annoyed that our Contact list in the email Address
book contains fax listings in addition to the email listing for each of our
clients. My first question is whether there is a way to configure Outlook to
only list email addresses there.

Failing that straightforward solution, I thought that I might workaround it
by adding a new field to our Contacts form called BusinessFax or Fax, and
storing the fax number in it rather than the Business Fax field provided. I
did that, however, the field doesn't provide the parenthesized area code
formatting that other phone number fields provide. I couldn't see any
property that would control the formatting. Does anyone know how I can set
up this "input mask" for the new field?

Secondly, we will need to copy all the numbers currently stored in Business
Fax to the new field. This is quite easy in Access, but I'm not sure how to
do it in Outlook. Can anyone tell me?

Thanks you for any assistance.

Sprinks

 

[Russ Valentine [MVP-Outlook]]

Outlook considers fax numbers to be valid electronic addresses, since there
are many client- and server-based components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book.

There are a couple of utilities that can help you hide fax numbers from the
address book. See http://www.rsoutlook.com/us/rshifa.htm and
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers).

Another way to avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.

 

[Guest]

Thanks, Russ.

Outlook considers fax numbers to be valid electronic addresses, since there
are many client- and server-based components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book.

There are a couple of utilities that can help you hide fax numbers from the
address book. See http://www.rsoutlook.com/us/rshifa.htm and
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers).

Another way to avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.


--
Russ Valentine
[MVP-Outlook]

Many in our office are annoyed that our Contact list in the email Address
book contains fax listings in addition to the email listing for each of
our
clients. My first question is whether there is a way to configure Outlook
to
only list email addresses there.

Failing that straightforward solution, I thought that I might workaround
it
by adding a new field to our Contacts form called BusinessFax or Fax, and
storing the fax number in it rather than the Business Fax field provided.
I
did that, however, the field doesn't provide the parenthesized area code
formatting that other phone number fields provide. I couldn't see any
property that would control the formatting. Does anyone know how I can
set
up this "input mask" for the new field?

Secondly, we will need to copy all the numbers currently stored in
Business
Fax to the new field. This is quite easy in Access, but I'm not sure how
to
do it in Outlook. Can anyone tell me?

Thanks you for any assistance.

Sprinks