Exchange not importing folders

[Guest]

I have just finished setting up my Outlook using an Exchange Server. I
imported my existing PST that was on my computer.

Once I was done I noticed that all of the folders that I had created were
not showing up when I opened the Exchange profile.

Does the Exchange profile have the capability of showing user created folders?

If so, what do I need to do to import the folders into the exchange profile?

I am using Outlook 2003 SP2. My PST is about 2.3 mgs. The Exchange server
is hosted by my ISP.

Thank you

 

[Brian Tillman]

I have just finished setting up my Outlook using an Exchange Server.
I imported my existing PST that was on my computer.

Never import from a PST. It's unnecessary and you lose data.

Once I was done I noticed that all of the folders that I had created
were
not showing up when I opened the Exchange profile.

Does the Exchange profile have the capability of showing user created
folders?
Certainly.

If so, what do I need to do to import the folders into the exchange
profile?

I am using Outlook 2003 SP2. My PST is about 2.3 mgs. The Exchange
server is hosted by my ISP.

Open the PST with FIle>Open>Outlook Data File. For each non-default folder
at the root-level of the PST, right-click and drag that folder to the root
of your mailbox. When you release the mouse button, choose Copy. For each
default folder in the PST, open the folder, select all the items in it with
CTRL-A (you'll have to display the calendar in a table view like By
Category), right-click and drag the selection to the corresponding mailbox
default folder, and choose Copy.

What you might have to watch out for is any mailbox quota imposed by the
Exchange admin. You may have more in the PST than the mailbox will hold.
In that case, simply don't copy anything you don't need online to the
Exchange mailbox. For example, copy your Contacts and Calendar data, but
leave any mail folders where they are in the PST.

 

[Guest]

Aloha Bryan,
Thank you for your response. It is great to be able to get our questions
answered so throughly and expertly.

I have a couple more questions.

I do want to remotely work with some of the custom mail folders that I have
created. I use these folders to sort client/project specific e-mail. If I
need to keep the volume down on the exchange side I'd like to know if I can
move a folder back off of exchange and into the PST?

I also want to findo out what the ramifications are of a PST file that is
over 2GBs. My PST on my local machine is 2.3+GBs and climbing. We use
Outlook to e-mail files that sometimes contain graphics so our PSTs can get
big. Because of the size of my PST I recently converted the PST to the newer
version PST as recommended here on this forum. I am using Outlook 2003 SP2.
I can upgrade to Outlook 2007 if need be. Is the size of my PST a problem?

We want to be able to share our business contacts locally here in the
office. I have Exchange set up. Next I want to allow other people in our
office share my Business contacts. Do the other people need seperate Excnage
accounts or can we log into one common account where we share our business
contacts? How do we go about doing this?

Thank you,
John

 

[Brian Tillman]

I do want to remotely work with some of the custom mail folders that
I have created. I use these folders to sort client/project specific
e-mail. If I need to keep the volume down on the exchange side I'd
like to know if I can move a folder back off of exchange and into the
PST?

If you use Cached Exchange mode, then your mailbox folders will follow your
PC wherever you move it. They'll all be available offline and will resync
to Exchange when you reconnect to your work's LAN.

I also want to findo out what the ramifications are of a PST file
that is over 2GBs.

If it's a Unicode PST (created within Outlook 2003), then nothing. Unicode
PSTs start with a minimum maximum size of 20 GB and that maximum can be
increased by registry settings to, I believe, a theoretical 32 TB.

We want to be able to share our business contacts locally here in the
office. I have Exchange set up. Next I want to allow other people
in our office share my Business contacts. Do the other people need
seperate Excnage accounts or can we log into one common account where
we share our business contacts? How do we go about doing this?

You really should each have your own Exchange mailbox. Sharing of folders
is relatively straight-forward then. But I wouldn't use a shared folder in
a mailbox, I'd use a public Contacts folder.

 

[Guest]

Aloha Brian,
Thanks again for all of the great info.

I do want to find out more about using a public Contacts folder. We don't
need to or want to share our mailboxes. We do want to be able to use a
shared Contacts folder. It sounds like from your message that we can use one
Exchange account to share a public Contact folder. Please correct me if I'm
wrong about this. Where can I get more information about setting up a shared
public Contacts folder and sharing it with the rest of the people in my
office (6 of us).

Thank you,
John

 

[Brian Tillman]

I do want to find out more about using a public Contacts folder. We
don't need to or want to share our mailboxes. We do want to be able
to use a shared Contacts folder. It sounds like from your message
that we can use one Exchange account to share a public Contact
folder. Please correct me if I'm wrong about this. Where can I get
more information about setting up a shared public Contacts folder and
sharing it with the rest of the people in my office (6 of us).

Public folders are not in mailboxes. You should see a "Public Folders"
entry in your Folder List when connected to your Exchange mailbox. If the
Exchange admins allow it, you can create a contacts folder there, assign the
appropriate permissions to it, and people will be able to add entries to it.
I will be able to access it via the Address Book interface for address
resolution as well, using the same method you use for any other Contact
folder. You can add that folder to your Public Folders Favorites folder in
order to have it available on the Contacts view of the Navigation Pane as
well, to make it easier to access than going through the Public Folders
tree.