Empty Deleted Items on Exit

[Guest]

I have approx 2000 clients that I want to change the outlook settings. We
have a Mix of 2000-2003 (no AD) I want to set each profile to empty deleted
item on exit and not display the prompt message.

Presumably I can do this in the registry. the necessary keys/settings would
be appreciated. How best to acomplish this taks without Group Policy?

 

[Diane Poremsky [MVP]]

Are you using Exchange server? If so, use mailbox manager.

WarnDelete key:
HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Options\General

EmptyTrash:
HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Preferences

use a logon script to set the keys.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

 

[Guest]

Hi Diane,

Thanks for the keys yes we are using exchange 2000, are you saying I can set
these keys on all of the clients from the 2 exchange servers?

Thanks

Are you using Exchange server? If so, use mailbox manager.

WarnDelete key:
HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Options\General

EmptyTrash:
HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Preferences

use a logon script to set the keys.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

I have approx 2000 clients that I want to change the outlook settings. We
have a Mix of 2000-2003 (no AD) I want to set each profile to empty
deleted
item on exit and not display the prompt message.

Presumably I can do this in the registry. the necessary keys/settings
would
be appreciated. How best to acomplish this taks without Group Policy?

 

[Diane Poremsky [MVP]]

No, mailbox manager can't set the keys. you'll need to write a logon script
for that.

You can use mailbox manager to empty the deleted folder every few days
instead of messing with the option in Outlook. This will work for everyone -
OWA and Outlook users. Users can't reconfigure this setting like they can
the Outlook setting.

If you choose to use a logon script to set the keys make sure the version #
matches the clients - 11 = Outlook 2003.

If it were me, I'd use mailbox manager - it takes a few seconds longer for
outlook to shut down if you let it empty the folder but mailbox manager can
run at night or on the weekend. I would run it weekly (Sun night works for
me) and delete items 7 days old. This gives people time to recovered
accidentally deleted items - fewer days may be sufficient, but I would give
them at least a couple of days. If you have a problem with people filing
items in the deleted folder, you could be nasty and delete them nightly
until they change their habits. <g>


--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

Hi Diane,

Thanks for the keys yes we are using exchange 2000, are you saying I can
set
these keys on all of the clients from the 2 exchange servers?

Thanks

Are you using Exchange server? If so, use mailbox manager.

WarnDelete key:
HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Options\General

EmptyTrash:
HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Preferences

use a logon script to set the keys.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

I have approx 2000 clients that I want to change the outlook settings.
We
have a Mix of 2000-2003 (no AD) I want to set each profile to empty
deleted
item on exit and not display the prompt message.

Presumably I can do this in the registry. the necessary keys/settings
would
be appreciated. How best to acomplish this taks without Group Policy?

 

[Mikecl]

Diane,

I will give that a go, I feel some stress coming on! <g>
Thanks for the Info

Regards Mike

No, mailbox manager can't set the keys. you'll need to write a logon script
for that.

You can use mailbox manager to empty the deleted folder every few days
instead of messing with the option in Outlook. This will work for everyone -
OWA and Outlook users. Users can't reconfigure this setting like they can
the Outlook setting.

If you choose to use a logon script to set the keys make sure the version #
matches the clients - 11 = Outlook 2003.

If it were me, I'd use mailbox manager - it takes a few seconds longer for
outlook to shut down if you let it empty the folder but mailbox manager can
run at night or on the weekend. I would run it weekly (Sun night works for
me) and delete items 7 days old. This gives people time to recovered
accidentally deleted items - fewer days may be sufficient, but I would give
them at least a couple of days. If you have a problem with people filing
items in the deleted folder, you could be nasty and delete them nightly
until they change their habits. <g>


--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

Hi Diane,

Thanks for the keys yes we are using exchange 2000, are you saying I can
set
these keys on all of the clients from the 2 exchange servers?

Thanks

Are you using Exchange server? If so, use mailbox manager.

WarnDelete key:
HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Options\General

EmptyTrash:
HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Preferences

use a logon script to set the keys.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


I have approx 2000 clients that I want to change the outlook settings.
We
have a Mix of 2000-2003 (no AD) I want to set each profile to empty
deleted
item on exit and not display the prompt message.

Presumably I can do this in the registry. the necessary keys/settings
would
be appreciated. How best to acomplish this taks without Group Policy?

 

[Mikecl]

Thanks Diane

No, mailbox manager can't set the keys. you'll need to write a logon script
for that.

You can use mailbox manager to empty the deleted folder every few days
instead of messing with the option in Outlook. This will work for everyone -
OWA and Outlook users. Users can't reconfigure this setting like they can
the Outlook setting.

If you choose to use a logon script to set the keys make sure the version #
matches the clients - 11 = Outlook 2003.

If it were me, I'd use mailbox manager - it takes a few seconds longer for
outlook to shut down if you let it empty the folder but mailbox manager can
run at night or on the weekend. I would run it weekly (Sun night works for
me) and delete items 7 days old. This gives people time to recovered
accidentally deleted items - fewer days may be sufficient, but I would give
them at least a couple of days. If you have a problem with people filing
items in the deleted folder, you could be nasty and delete them nightly
until they change their habits. <g>


--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

Hi Diane,

Thanks for the keys yes we are using exchange 2000, are you saying I can
set
these keys on all of the clients from the 2 exchange servers?

Thanks

Are you using Exchange server? If so, use mailbox manager.

WarnDelete key:
HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Options\General

EmptyTrash:
HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Preferences

use a logon script to set the keys.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


I have approx 2000 clients that I want to change the outlook settings.
We
have a Mix of 2000-2003 (no AD) I want to set each profile to empty
deleted
item on exit and not display the prompt message.

Presumably I can do this in the registry. the necessary keys/settings
would
be appreciated. How best to acomplish this taks without Group Policy?