EMail Server eats my EMail (I think)

[Frank B]

Hi,

I have a strange need to send an EMail from "(e-mail address removed)"
TO another person "A" at "(e-mail address removed)", and further to CC
person "B" at "(e-mail address removed)" AND CC person "C"
at "(e-mail address removed)", and finally to BCC person "D" at (you
guessed it) "(e-mail address removed)". Each person's name preceeds
the Email address, for example:

"Person A: <[email protected]>"

Same format as above for B, C, and D. Remember, I am also
sending from "(e-mail address removed)"

So, I send the email, expecting to get 4 emails back.
But, I only get the email back for person A. All those
that should come back from the copies just go somewhere in
Email heaven. I guess the Email server just doesn't like
the whole idea. BTW, no one else is using (e-mail address removed)
when I'm testing this.

In my sent Folder, the Email is structured correctly, each
person's "Display Name" shows, and by clicking properties
sure enough each person's name has "(e-mail address removed)"

When I receive Person A's Email, it too is structured
correctly, all the Display Names are in the proper CC and
BCC places, and clicking properties shows "(e-mail address removed)"

Sure would appreciate some insight?

Clueless in Sarasota,
Frank

I guess, I could set it up as 4 separate emails, but why
should I have to? #(^v^)#

I send email w/Redemption, use Outlook 2k c/w, and yyy is
Comcast.

 

[Kathy Drungilas]

If you are in corporate workgroup environment, and you really are sending
this email to yourself and not person (e-mail address removed) , (e-mail address removed) and
(e-mail address removed), etc., then you are seeing normal mail behavior in what's called
a 'single instance mail storage'. In order to conserve mail database space,
you would only receive one email, not four of the exact same message.

Since you said that you saw the address in the bcc field, I'm assuming you
sent the message to yourself. If my assumptions are wrong in that you
really are sending to four different people, then please post more
information on the type of mail server environment and we can give more
assistance.
Kathy Drungilas

 

[Frank B]

Postmortem (for Kathy) and other readers:

With testing, I know now I am guilty of "sending to
yourself" albeit with different prefixes. Yes, the Server
does pitch "yourself" EMails. Ugh!

However, I needed this ability. So, I scan to see if in-
fact I am "sending to yourself", and in those cases I
create separate Emails TO: those people identified in the
Prefix. Now I get 4 Email to "yourself" each with a
different prefix. They can each be printed and hand
delivered to the name in the prefix. Again, it's a long
story about why I need this feature, but I needed it.
Sorry to go around that 'single instance mail storage'
standard, but it seems to me (at least in my case) it
costs more Server resources than was necessary. It cost me
a couple hours of coding.

FYI: If someone else is doing this, make sure your EMail
address is enclosed: <EmailAddress> and here are some
characters I tested that are OK to use in the Prefix:

.... all the A -z characters, and these
.... ,:&'/\(@)[]{}*^%$!~` (only ones I tested so far)
Yep, even the @ is OK in the prefix. Hmmm, might could
even put a valid EMail address inside the Prefix. Got to
figure out a use for that somehow.

I have no idea what the maximum length of a prefix can be,
but I've used up to about 50 characters OK.

Hope all this helps somebody else. Thanks again Kathy.

Frank