Email Merge

[Searchrik]

When I try to do an email mail merge to multiple contacts the email doesn't
go to the Outbox nor is it sent.
In Outlook 2007; contacts; highlight selected contacts; I go to tools; mail
merge; selected contacts; all fields; choose email; put in subject line; ok;
go to Word 2007; insert merge fields; type message; click finish and mail;
choose email message; and it doesn't send the email.
Please advise

 

[Russ Valentine [MVP-Outlook]]

What does it do?

 

[Russ Valentine [MVP-Outlook]]

I don't see where you selected the sending address in your steps. Post a
more accurate and complete description of the steps you are using.

 

[Searchrik]

I highlighted some contacts from outlook; then checked Only Selected
Contacts. Is this the sending addresses?

I don't see where you selected the sending address in your steps. Post a
more accurate and complete description of the steps you are using.
--
Russ Valentine
[MVP-Outlook]

When I try to do an email mail merge to multiple contacts the email
doesn't
go to the Outbox nor is it sent.
In Outlook 2007; contacts; highlight selected contacts; I go to tools;
mail
merge; selected contacts; all fields; choose email; put in subject line;
ok;
go to Word 2007; insert merge fields; type message; click finish and mail;
choose email message; and it doesn't send the email.
Please advise

 

[Russ Valentine [MVP-Outlook]]

Of course not. The mail merge process asks you for the field that contains
the sending address after you've created the merge document. What did you
enter?
--
Russ Valentine
[MVP-Outlook]

I highlighted some contacts from outlook; then checked Only Selected
Contacts. Is this the sending addresses?

I don't see where you selected the sending address in your steps. Post a
more accurate and complete description of the steps you are using.
--
Russ Valentine
[MVP-Outlook]

When I try to do an email mail merge to multiple contacts the email
doesn't
go to the Outbox nor is it sent.
In Outlook 2007; contacts; highlight selected contacts; I go to tools;
mail
merge; selected contacts; all fields; choose email; put in subject
line;
ok;
go to Word 2007; insert merge fields; type message; click finish and
mail;
choose email message; and it doesn't send the email.
Please advise

 

[Searchrik]

OK, I chose Address Block and chose a field (first name) and a merge field
appeared in the document (>address block<). Then I clicked finish and merge
and chose email and it SENT THE EMAIL. So obviously that was why it was not
sending.
Now, I do not want the recipients name in the body of the email. I only want
the merge field of "first name" as the greeting. How do I use the Address
Block without it appearing in the email message?
Thanks

Of course not. The mail merge process asks you for the field that contains
the sending address after you've created the merge document. What did you
enter?
--
Russ Valentine
[MVP-Outlook]

I highlighted some contacts from outlook; then checked Only Selected
Contacts. Is this the sending addresses?

I don't see where you selected the sending address in your steps. Post a
more accurate and complete description of the steps you are using.
--
Russ Valentine
[MVP-Outlook]
When I try to do an email mail merge to multiple contacts the email
doesn't
go to the Outbox nor is it sent.
In Outlook 2007; contacts; highlight selected contacts; I go to tools;
mail
merge; selected contacts; all fields; choose email; put in subject
line;
ok;
go to Word 2007; insert merge fields; type message; click finish and
mail;
choose email message; and it doesn't send the email.
Please advise

 

[Russ Valentine [MVP-Outlook]]

It is never wise to use derived fields in mail merges. You'll never get the
results you want. Use individual name element fields instead.
Your recipient selection is in a different dialog entirely and was where
your initial problem occurred.
--
Russ Valentine
[MVP-Outlook]

OK, I chose Address Block and chose a field (first name) and a merge field
appeared in the document (>address block<). Then I clicked finish and
merge
and chose email and it SENT THE EMAIL. So obviously that was why it was
not
sending.
Now, I do not want the recipients name in the body of the email. I only
want
the merge field of "first name" as the greeting. How do I use the Address
Block without it appearing in the email message?
Thanks

Of course not. The mail merge process asks you for the field that
contains
the sending address after you've created the merge document. What did you
enter?
--
Russ Valentine
[MVP-Outlook]

I highlighted some contacts from outlook; then checked Only Selected
Contacts. Is this the sending addresses?

:

I don't see where you selected the sending address in your steps. Post
a
more accurate and complete description of the steps you are using.
--
Russ Valentine
[MVP-Outlook]
When I try to do an email mail merge to multiple contacts the email
doesn't
go to the Outbox nor is it sent.
In Outlook 2007; contacts; highlight selected contacts; I go to
tools;
mail
merge; selected contacts; all fields; choose email; put in subject
line;
ok;
go to Word 2007; insert merge fields; type message; click finish and
mail;
choose email message; and it doesn't send the email.
Please advise