drag and drop distribution lists

[m stroup]

I would like to be able to update my distribution list and send this to those
I support and have them update/replace their former version of the list (with
the same name) by dragging/dropping. Right now, it just adds another
distribution list with the same name. Any suggestions?

 

[Brian Tillman]

I would like to be able to update my distribution list and send this
to those I support and have them update/replace their former version
of the list (with the same name) by dragging/dropping. Right now, it
just adds another distribution list with the same name. Any
suggestions?

Outlook is perfectly happy with multiple contacts having the same File As
value. There is no setting that will cause it to replace an existing DL
when you add another of the same name. The person should delete the old one
first, then add the new one.

 

[amaury.entaleaume]

tools>options>contact options>check for duplicate contacts

There is no setting that will cause it to replace an existing DL

 

[Brian Tillman]

tools>options>contact options>check for duplicate contacts

Did you try that before suggesting it?

 

[amaury.entaleaume]

yes, I use this option.
But sorry, just trying to help....
.... maybe I got the scenario wrong that was described in the posting ?

 

[Brian Tillman]

yes, I use this option.
But sorry, just trying to help....
... maybe I got the scenario wrong that was described in the posting ?

I've created distribution lists having the same name many times. I always
have the option you descibe enabled. I just tried it again. Dragging a DL
into a contact folder that already contains a DL if the same name did not
warn me of the duplicate. I tried it with a real contact as well. No
warnings.

 

[amaury.entaleaume]

That was not exactly what I was suggesting.
But once again, maybe I don't understand what you guys are trying to
accomplish. The way I would do it, is enable the check-dupes-option,
create a temporary folder, import the contacts and the DL there (or
sending them there as "m stroup" wants). Then copying the more-up-to-
date contacts into the same folder and in the "duplicate contact
detected"-pop-up-window that appears, you click on "update all". Then
you open the DL and click on "update now". Afterwards I guess you can
delete the contacts in the temp folder. Now you send the updated list
back to the sender.

I guess, that comes in quite handy if the DL is based on any easy
criteria, for example the same company or the same category, because
selecting the appropriate contacts is quite easy then. Otherwise you
have to select the contacts for the DL one by one, but that is one of
the shortcomings of DLs as we all know.

I am sure I don't tell you anything new here, that's why - in the
first place - I just jumped in with side note referring to that dupe-
checking-option.

 

[Brian Tillman]

That was not exactly what I was suggesting.
But once again, maybe I don't understand what you guys are trying to
accomplish. The way I would do it, is enable the check-dupes-option,
create a temporary folder, import the contacts and the DL there (or
sending them there as "m stroup" wants).

"Drag and drop" is stated specifically in the original post. You're talking
about import and export. I think you missed the requirements the OP stated
at the beginning. Importing can warn you of duplicates. Drag and drop,
being the context the original question stated, does not, as far as I can
tell, so your simplistic answer that assumed conditions outside of the
initial conditions without stating those conditions, was wrong. If you had
said, "if you enable the 'check duplicates' option and use export and
import, it might work," then perhaps your suggestion would have been
applicable.

 

[amaury.entaleaume]

Maybe the OP wants to jump in and say if it's useful for him or not.
Maybe I didn't fully grasp what you guys are trying to achieve, but I
already said, there is no point in repeating that all over again,
Brian, I was only trying to help.

And I'm not sure if you understood what I meant either. And besides
you are word picking, because firstly (1) I said "importing" and
specified explicitely that you can replace the term by "sending" as
the OP did and - more importantly - secondly (2) drag and drop is also
the key process in my instructions, so where is the problem ??

To make it clear:
Person A sends his contacts and DL to person B who receives them and
puts them in a temp folder (that's what I meant by "importing", but
you can also say receive/send for that matter as the OP did.

For the rest, please refer to my last post.
Thanks.

 

[amaury.entaleaume]

PS: Have you bothered trying before posting, Brian? Because if you
did, you would have noticed that drag and drop, DOES warn you if there
are dupes and lets you update them. I specifically stated that this
only happens if you copy contacts into the temp folder, not a DL.
Please read the post again, before you come up with some unjustified
criticism.

 

[Brian Tillman]

And I'm not sure if you understood what I meant either. And besides
you are word picking, because firstly (1) I said "importing" and
specified explicitely that you can replace the term by "sending" as
the OP did and - more importantly - secondly (2) drag and drop is also
the key process in my instructions, so where is the problem ??

Here's the sum total of your original post:

tools>options>contact options>check for duplicate contacts

Now, you tell me where in that post it says anything about "import" or
"sending".

 

[Brian Tillman]

PS: Have you bothered trying before posting, Brian?

Have you bothered reading before posting? I'll repeat what I already said:

"I just tried it again. Dragging a DL
into a contact folder that already contains a DL if the same name did not
warn me of the duplicate. I tried it with a real contact as well. No
warnings."

So, yes, I TESTED it before posting.

 

[amaury.entaleaume]

OP=original post(er), that does refer to "m stroup", not to any of my
posts. You should now that.

 

[amaury.entaleaume]

Ok, than your Outlook installation is broken.

I repeat:
That was not exactly what I was suggesting.
But once again, maybe I don't understand what you guys are trying to
accomplish. The way I would do it, is enable the check-dupes-option,
create a temporary folder, import the contacts and the DL there (or
sending them there as "m stroup" wants). Then copying the more-up-to-
date contacts into the same folder and in the "duplicate contact
detected"-pop-up-window that appears, you click on "update all". Then
you open the DL and click on "update now". Afterwards I guess you can
delete the contacts in the temp folder. Now you send the updated list
back to the sender.

I guess, that comes in quite handy if the DL is based on any easy
criteria, for example the same company or the same category, because
selecting the appropriate contacts is quite easy then. Otherwise you
have to select the contacts for the DL one by one, but that is one of
the shortcomings of DLs as we all know.

I am sure I don't tell you anything new here, that's why - in the
first place - I just jumped in with side note referring to that dupe-
checking-option.

 

[amaury.entaleaume]

PS: It would nice if the OP (not me,Brian!!! ;^) could jump in and
say, what he thinks about that after having asked.