You certainly can. Outlook Rules can take action on emails when they arrive
and do any number of things, including sorting to a particular folder based
on the sender's email address or words in the sender address.
For example, say you want to filter emails from Grandma--whose email address
is (e-mail address removed)-- into a subfolder of your Inbox
called Aus. There are a couple of ways to do it. Here's how I do it using
using Outlook 2003 (but the commands are similar in previous versions; not
sure about 2007):
- In Outlook click on Tools -> Rules and Alerts.
- Click the New Rule button.
- Select "Move messages from someone to a folder" and click Next.
- You will see "from people or distribution list" is already checked under
the conditions at the top. If the senders you wish to add are in your
Contacts, this is the box you want checked. If they are not, you will want
to scroll down about halfway through the list and check the "with specific
words in the sender's address" box. If you are filtering a mix of Contacts
and "loose email addresses", check them both.
- In the Step 2 window, click on the "people or distribution list" link,
or--if you used "with specific words in the sender's address" option above,
click the "specific words" link.
- Your Contacts will open. Here you can select Grandma from your Contacts
and click the From button. If you are using specific words in the sender's
address, type the email address in the text box and click Add.
- Repeat the above step for any other senders who you want moved to this
folder (Aus).
- Click OK.
- Click on the "specified" link in the Step 2 window. This will bring up
the list of Outlook folders.
- If you already have the Aus folder created, simply browse to the folder
and click on it. If you do not already have it, you can use the New button
to create it.
- Once you have the folder selected, click OK.
- Click Next.
- Click Next again.
- If you wish to add any exceptions to this rule, you may choose one here,
otherwise click Next again.
- Type a name for your rule (like Grandma, or Australia).
- Click Finish.
You can repeat the above steps for each region you'd like to create a rule
for.
For more information about using the Rules Wizard and Assistants, you can
read up here:
http://www.windowsitlibrary.com/Content/191/17/toc.html
http://office.microsoft.com/en-us/outlook/CH063564671033.aspx
Joe
If you receive email from someone with the email address
(e-mail address removed) and you
