Copying Powerpoint slides into word

[Guest]

Hi

HELP!!!!!

I am trying to imbed powerpoint slides into a word document

What I think I SHOULD be able to do is open both, go to slide sorter and
select multiple slides, control c, and them paste special in word (powerpoint
obect)

What actually does happen is that no matter how many slides I select and
copy, only the first one pastes in the word document

I’m working with 300 powerpoint slides and one at a time is taking forever!

Can anyone help?

 

[Bill Dilworth]

300 slides will make for a very large Word document and a very long
processing time.

Try File => Send to ... => MS Word.

If you need a smaller Word file size, look at my add-in at
http://billdilworth.mvps.org/SlideIntoWord.htm

--
Bill Dilworth
A proud member of the Microsoft PPT MVP Team
Users helping fellow users.
http://billdilworth.mvps.org
-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_
vestprog2@ Please read the PowerPoint FAQ pages.
yahoo. They answer most of our questions.
com www.pptfaq.com
..

 

[Kathy Jacobs]

Instead of copying and pasting the slides, I suggest you try using the Send
to Word function and make sure that you click the box about linking the
docs. Then, when the slides are in Word, you can use Word's Edit Links
functionality to remove the links. (This will get you your slides in Word
and a (reasonably) small file size.) Once you have the slides in Word, you
can move them around and delete as desired.

Need more information? Tell us which version of PPT you are using.

--
Kathy Jacobs, Microsoft MVP OneNote and PowerPoint
Author of Kathy Jacobs on PowerPoint
Get PowerPoint and OneNote information at www.onppt.com

I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived

 

[Guest]

Bill .. thank you and, yes, absurdly large!
when I do this 2 things happen
1) - I can't seem to specify a word doc ... the process seems to open a new
blank document
2) I can't see where I can paste only the slides .. every option seems to
include lines for notes

and, in doing this, I am not linking the 2 documents, am I? so that if
changes are made to the powerpoint they will not change the word doc?

 

[Bill Dilworth]

Tell us a bit more about what you are trying to get the finished product to
look like. There are other methods.

1) Correct, it creates a new document.

2) Is there text in your notes section from the slideshow?

Bill D.

 

[Guest]

I am a little in the dark about the end product, too!

I'm doing the work for someone else who is choosing what is going in.

This is what I have:
A 200 page word document (page size 5.5 x 8.8)
A 300 slide powerpoint (no notes)
and about another hundred or so pages of notes

the end product will be to take the notes and, for each section (25 I think)
there power point slides to be inserted as well as pages from the 200 page
word doc (I'm using screen prints and then compressing the image files for
that).

does that help at all?

either way ... I appreciate your taking the time to answer

Debra

 

[Guest]

thank you ... powerpoint 2003
Debra

Instead of copying and pasting the slides, I suggest you try using the Send
to Word function and make sure that you click the box about linking the
docs. Then, when the slides are in Word, you can use Word's Edit Links
functionality to remove the links. (This will get you your slides in Word
and a (reasonably) small file size.) Once you have the slides in Word, you
can move them around and delete as desired.

Need more information? Tell us which version of PPT you are using.

--
Kathy Jacobs, Microsoft MVP OneNote and PowerPoint
Author of Kathy Jacobs on PowerPoint
Get PowerPoint and OneNote information at www.onppt.com

I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived

 

[Guest]

The procedure what you have used is correct. The problem is when you paste.
Instead of just pasting, You have press Ctrl and clik paste. This will embed
all the slides - You can also select specific slides by pressing the Ctrl and
cliking the slides in the slide sorter- that you have selected using slide
sorter.

Double-clicking the on the first slide that is displayed on the Word
document, the presentation starts showing all the slides you have embeded.

Challa Prabhu

 

[Bill Dilworth]

OK, cool. Sounds like you are making note cards for a presentation's
speaker to work from.

Here's what I would do ...

Use either the native Send to => MS Word or my add-in (Mine has the dual
advantages of smaller file size and sizable images).

This will leave you with a 3 x 300 table. Each table row will contain slide
number, slide image, and room for slide notes. For spacing reasons in the
Word document, you may want to delete the first column which only contains
the slide number. Insert the text from the 200 page Notes document (cut and
paste) into the 3rd column cell (for each of the appropriate slides), change
to half-page paper size, and you are good to go.

Another approach you may want to use is to integrate the notes into
PowerPoint BEFORE sending them back to Word. I've written another little
add-in (for my personal use) that enables you to quickly and automatically
pull text from assigned areas of a Word document and place the formatted
text (except for formatting that PowerPoint does not understand -- i.e..
highlighting) into the notes section of slides. I'll place that little
add-in up on my site tonight.

Or course these modifications to the solution may not fit your case. I
merely offer them for consideration.

--
Bill Dilworth
A proud member of the Microsoft PPT MVP Team
Users helping fellow users.
http://billdilworth.mvps.org
-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_
vestprog2@ Please read the PowerPoint FAQ pages.
yahoo. They answer most of our questions.
com www.pptfaq.com
..

 

[Guest]

thank you!
Debra

OK, cool. Sounds like you are making note cards for a presentation's
speaker to work from.

Here's what I would do ...

Use either the native Send to => MS Word or my add-in (Mine has the dual
advantages of smaller file size and sizable images).

This will leave you with a 3 x 300 table. Each table row will contain slide
number, slide image, and room for slide notes. For spacing reasons in the
Word document, you may want to delete the first column which only contains
the slide number. Insert the text from the 200 page Notes document (cut and
paste) into the 3rd column cell (for each of the appropriate slides), change
to half-page paper size, and you are good to go.

Another approach you may want to use is to integrate the notes into
PowerPoint BEFORE sending them back to Word. I've written another little
add-in (for my personal use) that enables you to quickly and automatically
pull text from assigned areas of a Word document and place the formatted
text (except for formatting that PowerPoint does not understand -- i.e..
highlighting) into the notes section of slides. I'll place that little
add-in up on my site tonight.

Or course these modifications to the solution may not fit your case. I
merely offer them for consideration.

--
Bill Dilworth
A proud member of the Microsoft PPT MVP Team
Users helping fellow users.
http://billdilworth.mvps.org
-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_
vestprog2@ Please read the PowerPoint FAQ pages.
yahoo. They answer most of our questions.
com www.pptfaq.com
..

 

[Guest]

thank you
Debra

The procedure what you have used is correct. The problem is when you paste.
Instead of just pasting, You have press Ctrl and clik paste. This will embed
all the slides - You can also select specific slides by pressing the Ctrl and
cliking the slides in the slide sorter- that you have selected using slide
sorter.

Double-clicking the on the first slide that is displayed on the Word
document, the presentation starts showing all the slides you have embeded.

Challa Prabhu

 

[Guest]

RnR makes software called PPT Tool. Its a plug in that works wonders. We
use it here at my office.

Its not too pricy.

I got a question though. After you pull all those images off the slides,
and you want to place them in word in between text in certain spots, how can
you do 260+ images at once..? Is there a macro I can create? I am spending
too much time right now copying one image at a time over the old ones.

Thanks

Brett

 

[Guest]

Thats what we did. The RnR tool we use exports jpegs. Then we insert them
into Word. But then after inserting them all into a blank Word doc, we have
to overwrite another Word docs images with the new ones. Right now I am
pasting them one by one over the old ones in the word doc from the generated
doc we made with jpegs from the slides.

its so tedious and annoying right now. I have 100 pages left. But I
promise when I am done with this, by the end of the week I will find a better
way. LOL

Brett

 

[Guest]

Hi Brett .... that was my problem, too .. and I ran out of time to look for
an automated solution so I had to do it the brute force (and, I agree, way
too time consuming, manual method).

What function does the RnR tool perform?

I don't know of a macro - is there a standard for which slide goes where?
(i.e. a slide at the beginning of each section change?)

Thinking about what I did, it occurs to me, now, that it might have been
faster to save the powerpoint slides out as image files (jpg, png, bmp ..
and compress the images) - and then just "insert picture".

Would that be any faster for you?

Debra

 

[Steve Rindsberg]

Hi Brett .... that was my problem, too .. and I ran out of time to look for
an automated solution so I had to do it the brute force (and, I agree, way
too time consuming, manual method).

What function does the RnR tool perform?

It exports any slide or group of slides to a JPG, PNG or other format image at
whatever resolution you like. More info and a free demo at
http://www.pptools.com/imageexport/

Unfortunately, it only tosses images OUT of PPT but doesn't help you get 'em into
Word.

Have a look here though:

Slide Into Word: A kinder, gentler Send To Word from PowerPoint MVP Bill Dilworth
http://www.pptfaq.com/FAQ00667.htm