Configuring Auto archive for all folders in *.pst file

[Christian]

Hi NG,

Using OL 2003 SP1.

I would like to turn the Autoarchive function on. I have done this via Tools

Options > Other > Autoarchive. Defined my settings and clicked "Apply

these settings for all folders now".

However this does not work. In my two *.pst files non of the folders have
autoarchive enabled, I guess the "Apply these settings for all folders now"
only applies to the *.ost folder.

How can I enable autoarchive for all folders in my two *.pst files? So far I
have only been able to mark a folder and right click > properties >
Autoarchive. But I have 100s of folders. There is hopefully a better way.

Over time I expect that my archive folder will become too large and hence I
will every now and then need to change the autoarchive rule to point to a
new archive.pst file.

Any advice will be greatly appreciated.
- Chr

 

[Roady [MVP]]

AutoArchive only works for your default message store. When it becomes to
big back it up and remove it. At the next AutoArchive cycle Outlook will
create a new file with the same name.

--
Robert Sparnaaij [MVP-Outlook]
www.howto-outlook.com

Tips of the month:
-FREE tool; QuickMail. Create new Outlook items anywhere from within Windows
-Properly back-up and restore your Outlook data

-----
Hi NG,

Using OL 2003 SP1.

I would like to turn the Autoarchive function on. I have done this via Tools

Options > Other > Autoarchive. Defined my settings and clicked "Apply

these settings for all folders now".

However this does not work. In my two *.pst files non of the folders have
autoarchive enabled, I guess the "Apply these settings for all folders now"
only applies to the *.ost folder.

How can I enable autoarchive for all folders in my two *.pst files? So far I
have only been able to mark a folder and right click > properties >
Autoarchive. But I have 100s of folders. There is hopefully a better way.

Over time I expect that my archive folder will become too large and hence I
will every now and then need to change the autoarchive rule to point to a
new archive.pst file.

Any advice will be greatly appreciated.
- Chr

 

[Christian]

Thanks Roady,

So do I get this right - AutoArchive can not run on a *.pst file if I have a
*.ost file?
My use case is that the IT dept. only allows 100 Mb for the *.ost file. I
will usually hit the 100 mb limit in a week or two if I do not transfer
emails. I need to keep my email for various projects for about 12 months. I
rarely have to find something older than that.

Currently I'm moving all email from inbox (+sent items) as it arrives to
various folders in a *.pst file (at least within a few days). It would be
neat if I could run AutoArchive on the *.pst file to automatically empty my
*.pst file to a Archive file when messages are older than 12 months.

Currently I have two *.pst files one is 1.2 Gb the other around 1 Gb.

Any pointers/ideas for good handling email effectively with Outlook will be
greatly appreciated. I receive around 100 messages per day and I prefer to
store them for reference as to what has been agreed/dicussed with suppliers
and projects I'm working on.

- Chr

AutoArchive only works for your default message store. When it becomes to
big back it up and remove it. At the next AutoArchive cycle Outlook will
create a new file with the same name.

--
Robert Sparnaaij [MVP-Outlook]
www.howto-outlook.com

Tips of the month:
-FREE tool; QuickMail. Create new Outlook items anywhere from within
Windows
-Properly back-up and restore your Outlook data

-----
Hi NG,

Using OL 2003 SP1.

I would like to turn the Autoarchive function on. I have done this via
Tools

Options > Other > Autoarchive. Defined my settings and clicked "Apply

these settings for all folders now".

However this does not work. In my two *.pst files non of the folders have
autoarchive enabled, I guess the "Apply these settings for all folders
now"
only applies to the *.ost folder.

How can I enable autoarchive for all folders in my two *.pst files? So far
I
have only been able to mark a folder and right click > properties >
Autoarchive. But I have 100s of folders. There is hopefully a better way.

Over time I expect that my archive folder will become too large and hence
I
will every now and then need to change the autoarchive rule to point to a
new archive.pst file.

Any advice will be greatly appreciated.
- Chr

 

[Brian Tillman]

So do I get this right - AutoArchive can not run on a *.pst file if I
have a *.ost file?

That's not what Robert said. Autoarchive will run only on the delivery
location folders. If your delivery location is a PST, it will work on that
PST. If your delivery location is an Exchange mailbox, autoarchive will
work on those whether or not you have an OST.

My use case is that the IT dept. only allows 100 Mb for the *.ost
file.

I don't think the IT department controls the size of the OST. What it
controls is the size of your Exchange mailbox, the contents of which is
reflected in the OST.

Currently I'm moving all email from inbox (+sent items) as it arrives
to various folders in a *.pst file (at least within a few days). It
would be neat if I could run AutoArchive on the *.pst file to
automatically empty my *.pst file to a Archive file when messages are
older than 12 months.

Yes, it would be neat, but without a third-party tool (see
http://www.slipstick.com/addins/housekeeping.htm), Outlook can't do it
natively. Perhaps VBA code could.

Currently I have two *.pst files one is 1.2 Gb the other around 1 Gb.

With Outlook 2003, those PSTs could seach get about 20 times larger than
they are before you'd have to take action.

 

[Christian]

Thanks Brian,

You are correct, the IT dept does not care about the size of files on my
laptop but has restricted the exchange file that syncs with the ost
file to 100 Mb.

Unfortunately 3rd party apps are not allowed in my company. The IT
support is outsourced so part of the deal is that employees do not
install any applications not included in the standard package.

There are several apps that would extremely useful for email handling,
like auto-detach of attachments to a directory etc.

Well, guess I just have to continue to spend hours moving emails to
folders manually.

Thanks for the answers at least I do not need to spend more time playing
around with the AutoArchive function

- Chr