C
Chip Orange
Our agency has recently moved from WordPerfect 9 to Word 2002. Many of our
documents have very strict formatting requirements and we are setting up
templates with styles to accomodate that. Our thought was to use Word's
built-in styles whenever possible.
However, often these documents may need to be combined with attachments that
have very dissimilar formatting. A heading 1 style in one document has
different settings than the heading 1 style in another document and so
bringing the documents together seems problematic, no matter what paste
options we use. One post suggested renaming the styles in document 2, but
you cannot rename the built-in styles...it only assigns aliases.
We then considered using our own styles based on Word's built-in styles so
they could be named differently in our different templates, but Shauna
Kelley's article on using Word's built-in styles indicated that Word treats
its own styles differently than user-created ones.
1. What is the best way to set up templates for documents which will need to
be combined later, which have different formats and which need to use
built-in styles?
2. There will also be documents that must be combined, in which users did
not follow best practices, i.e., there will be plenty of direct formatting
in addition to the styles. Is there any way to preserve the formatting when
we need to combine documents at the 11th hour?
We have also told them not to use the master document feature.
thanks for any suggestions.
Chip
documents have very strict formatting requirements and we are setting up
templates with styles to accomodate that. Our thought was to use Word's
built-in styles whenever possible.
However, often these documents may need to be combined with attachments that
have very dissimilar formatting. A heading 1 style in one document has
different settings than the heading 1 style in another document and so
bringing the documents together seems problematic, no matter what paste
options we use. One post suggested renaming the styles in document 2, but
you cannot rename the built-in styles...it only assigns aliases.
We then considered using our own styles based on Word's built-in styles so
they could be named differently in our different templates, but Shauna
Kelley's article on using Word's built-in styles indicated that Word treats
its own styles differently than user-created ones.
1. What is the best way to set up templates for documents which will need to
be combined later, which have different formats and which need to use
built-in styles?
2. There will also be documents that must be combined, in which users did
not follow best practices, i.e., there will be plenty of direct formatting
in addition to the styles. Is there any way to preserve the formatting when
we need to combine documents at the 11th hour?
We have also told them not to use the master document feature.
thanks for any suggestions.
Chip