Changing resources in existing meetings

[netsvcs]

In OL2007, we are having a problem when someone books Room A as a resource
and then comes back later and wants to change that meeting from using Room A
to using Room B. Users are deleting Room A from the list of Resources and
adding Room B to the list. Room B is being booked by the booking from Room A
is not being removed. What is the correct way to accomplish this?

 

[Nikki Peterson [MVP - Outlook]]

What method is being used to book the resource?

No matter what method, the answer is to train your clients to
use the "Make A Meeting" and not just posting to a calendar.
See the link below titled "How to direct book a resource..."

The following links will lead you to information about configuring
and using Resource Mailboxes.

Auto Accept Agent Deployment and Administration Guide
http://technet.microsoft.com/en-us/library/aa997184.aspx

How to direct book a resource in Outlook 2002 or in Outlook 2003
http://support.microsoft.com/default.aspx?scid=kb;EN-US;291616

However, If you use Exchange Server I would suggest the use
of the AutoAccept Agent. We use this with great success.

Exchange 2003 Auto Accept Agent vs. direct booking
http://www.microsoft.com/downloads/...70-699B-495A-A920-82403305226B&displaylang=en

Nikki Peterson

 

[Victoria@DIG]

We are having a similar problem. What is the difference between using the
"Make a Meeting" and creating a "New Meeting" in calendar?