cc for Mail Merge doc

[ab]

Word 2003

I have to do a mail merge letter to 4 contractors with a copy to the client.
Rather than send a copy of each letter to the client, I need to send one
letter, with all the contractor recipients listed, possibly at the top of
the copy of the letter.

Is there a simple way of achieving this please?

 

[Graham Mayor]

Merge to the four contractors and your client. In the merge document create
a conditional field
eg {IF {Mergefield Name} = "Client's name" " CC to 'list of recipients'"}

You will not be able to merge in the contractors names, but as there are
only four, this should not create a problem.

If you want you could create a separate directory type merge to a new
document with the CC information you want to display to your client and
either save the content as an autotext entry or save the document and
conditionally merge the document or autotext. eg

{IF {Mergefield Name} = "Client's name" "CC to {INCLUDETEXT
"C:\\path\\docname.doc"}"}

--
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Graham Mayor - Word MVP

My web site www.gmayor.com

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[ab]

Thanks, I will try that.

Merge to the four contractors and your client. In the merge document
create a conditional field
eg {IF {Mergefield Name} = "Client's name" " CC to 'list of recipients'"}

You will not be able to merge in the contractors names, but as there are
only four, this should not create a problem.

If you want you could create a separate directory type merge to a new
document with the CC information you want to display to your client and
either save the content as an autotext entry or save the document and
conditionally merge the document or autotext. eg

{IF {Mergefield Name} = "Client's name" "CC to {INCLUDETEXT
"C:\\path\\docname.doc"}"}

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>