Calndar Sharing Limits

[John Gregory]

Is there a way to share my calendar availability without providing details of
my appointments?

I use the free/busy/out of office tags, but I do not necessarliy need
everyone to know why I am busy of out of the office.

Outlook 2003, Windows XP

Also, is there a decent place to look up calendaring basics? e.g. what each
setting in the access actually does?

 

[Judy Gleeson \(MVP Outlook\)]

a.. Author -- Create, read, modify, and delete own items and files.
b.. Contributor -- Create items and files. This allows users to drop
items in a folder but not read them after they are dropped.
c.. Custom -- Any combination of permissions.
d.. Editor -- Create, read, modify, and delete all items and files.
e.. Non-editing Author -- Create and read items, delete own items.
f.. Owner -- Create, read, modify, and delete all items and files; create
subfolders; set permissions for other people to access the folder.
g.. Publishing Author -- Create and read items; modify and delete own
items, create subfolders.
h.. Publishing Editor -- Create, read, modify, and delete all items and
fields; create subfolders.
i.. Reviewer -- Read items.
Basically if you give them permission, they can read the content of your
meetings. With NO permissions, they just see if you are Free/Busy?Out of
Office.

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant

There are various articles about using Outlook here:
www.judygleeson.com/articles.aspx
Canberra, Australia

"What do we live for, if it is not to make life less difficult for each
other?"
George Eliot

 

[John Gregory]

Judy, Thank you for your help, that clears things up nicely
Good website too!

 

[Judy Gleeson \(MVP Outlook\)]

You're welcome. Thank you.

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant

There are various articles about using Outlook here:
www.judygleeson.com/articles.aspx
Canberra, Australia

"What do we live for, if it is not to make life less difficult for each
other?"
George Eliot

 

[Angelo]

So there is no method to just show my availability without the content?
Kinda like showing everything as private?

 

[Angelo]

Is there a way to make all my appointments show as "Private" without manually
entering it?

 

[Diane Poremsky [MVP]]

No permission will show free/busy status but nothing more .

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

 

[Diane Poremsky [MVP]]

Make one private, group by private field and drag the others to the Yes
group. to set all new appts private, create a custom form with the private
field checked.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.