Benefit of domain vs workgroup

[JM]

We have a small computer network, 6 computers, all Windows XP. We are in a
workgroup, with one computer as the file server - at least in that it is
where the data files reside for the two programs we use as part of our
business.

One of our primary concerns is the data that resides in the shared folders.
We would like to take measures to protect that data. Of course, we need the
applications to be able to access it at all times, but it would make us feel
much better if means were in place that would prevent the users from
downloading, copying, or otherwise taking advantage of the data.

Would going to a domain help with this, or can we do as much in this regard
using NTFS permissions while remaining in a workgroup?

Thank you,

jm

 

[Herb Martin]

We have a small computer network, 6 computers, all Windows XP. We are in
a workgroup, with one computer as the file server - at least in that it is
where the data files reside for the two programs we use as part of our
business.

Then you are on the cusp of needing a domain -- personally
I would just go ahead and use a domain but the case is not
ironclad.

One of our primary concerns is the data that resides in the shared
folders. We would like to take measures to protect that data. Of course,
we need the applications to be able to access it at all times, but it
would make us feel much better if means were in place that would prevent
the users from downloading, copying, or otherwise taking advantage of the
data.

You can use permissions as is, i.e., in a workgroup, but it will be much
easier to manage (even for only six users) with a domain and the domain
will cost you practically nothing since you create it on the existing
server.

Would going to a domain help with this, or can we do as much in this
regard using NTFS permissions while remaining in a workgroup?

You CAN use NTFS permissions with or without a domain but you
will have to create accounts on the server for the workgroup method
and this will be (technically) a different account than the users use
to logon (even if the name and password are the same). Each time
they change their password, they will need to change it in TWO
(or more) places.

Go to a domain, then implement groups and secure your files carefully.