Automatically Accepting Meetings as "Busy"

[Paul Goldman]

Is there anyway to force all incoming meeting requests to a user to be
automatically added to their calendar and booked as busy? I have the
following settings:

Email Options->Tracking Options->Process requests and responses on arrival

Calendar Options->Resouce Scheduling->Automatically accept meeting requests
and process cancellations

If I am out of the office for an extended period of time, what is the
behavior of these settings on people who invite me to meetings?

It appears that after some period of time, these meetings get added to my
calendar as "Tentative". I would like them to be added to my calendar as
"Busy".

 

[Milly Staples [MVP - Outlook]]

Managing one's calendar is always up to the individual, so no, you cannot
FORCE meetings to be accepted and marked as Busy. The best you can do is
hope that the invitees will place your meeting on the calendar as tentative
and then decline when they have a conflict.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Paul Goldman asked:

| Is there anyway to force all incoming meeting requests to a user to be
| automatically added to their calendar and booked as busy? I have the
| following settings:
|
| Email Options->Tracking Options->Process requests and responses on
| arrival
|
| Calendar Options->Resouce Scheduling->Automatically accept meeting
| requests and process cancellations
|
| If I am out of the office for an extended period of time, what is the
| behavior of these settings on people who invite me to meetings?
|
| It appears that after some period of time, these meetings get added
| to my calendar as "Tentative". I would like them to be added to my
| calendar as "Busy".

 

[Paul Goldman]

I guess I didn't make myself clear. I would like MY personal calendar to
accept all meeting requests to immediately appear on MY calendar as busy
(unless the time is unavailble), and I would like for the email to either
disappear or get moved to another folder other than the Inbox. That way, if
I'm on vacation, my time will get booked up without any human intervention.

Thanks.
"Milly Staples [MVP - Outlook]"

 

[Sue Mosher [MVP-Outlook]]

The settings you cited affect the running instance of Outlook. If Outlook is not running, nothing happens to your appointments.

Perhaps you should set up a delegate before you go on vacation?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

I guess I didn't make myself clear. I would like MY personal calendar to
accept all meeting requests to immediately appear on MY calendar as busy
(unless the time is unavailble), and I would like for the email to either
disappear or get moved to another folder other than the Inbox. That way, if
I'm on vacation, my time will get booked up without any human intervention.

Thanks.
"Milly Staples [MVP - Outlook]"

Managing one's calendar is always up to the individual, so no, you cannot
FORCE meetings to be accepted and marked as Busy. The best you can do is
hope that the invitees will place your meeting on the calendar as
tentative
and then decline when they have a conflict.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Paul Goldman asked:

| Is there anyway to force all incoming meeting requests to a user to be
| automatically added to their calendar and booked as busy? I have the
| following settings:
|
| Email Options->Tracking Options->Process requests and responses on
| arrival
|
| Calendar Options->Resouce Scheduling->Automatically accept meeting
| requests and process cancellations
|
| If I am out of the office for an extended period of time, what is the
| behavior of these settings on people who invite me to meetings?
|
| It appears that after some period of time, these meetings get added
| to my calendar as "Tentative". I would like them to be added to my
| calendar as "Busy".