Auto Text in Word 07

[Ironchick]

I upgraded to Office 2007 but I can't find the autotext screen to add in all
the words/phrases I type a million times a day. Can anyone help

 

[Mecalith]

See Add AutoText in Word 2007 Help.
http://office.microsoft.com/en-us/word/HA102552091033.aspx?pid=CH100991571033
||

 

[Ironchick]

Why does Microsoft find it necessary to change features that were great the
old way and make them more difficult?

 

[Michelle Mathews]

You need Quick Parts in Word 2007. Insert tab>Text group>Quickparts button.
Once you get used to it, it's actually far better than AutoText.

 

[Dr. Paul]

Dear Michelle,

Quick Parts in Word 2007 is fine for inserting material that one wishes to
insert by using the Ribbon. But in Word 2003's AutoText, one could establish
that, for instance, typing "ri" with a space would insert the word "ribbon."
I, like Ironchick and myriads of other users, had a dozen or more bits of
boilerplate text that I could insert without in the least interrupting my
typing. I cannot find an equivalent for that immensely useful facility in
Quick Parts.

 

[Jay Freedman]

The feature you're describing here is AutoCorrect, not AutoText. The
AutoCorrect feature is still intact in Word 2007; all that has changed is
the location of access to the AutoCorrect Options dialog. It's now in Office
button > Word Options > Proofing > AutoCorrect Options.

For AutoText, you don't have to go into the Quick Parts organizer; you can
type as much of the AutoText entry's name as needed to be unique, and press
F3. What's missing compared to Word 2003 is the "AutoComplete" tooltip that
used to pop up and let you press Enter to accept it.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Dr. Paul]

Your comments are most helpful, Jay. Thank you.

I must admit, though, that I'm puzzled why the developers of Word 2007 put
AutoCorrect where it is, for two reasons. (a) Why is it in Word options,
rather than on a Ribbon? (b) Why, within Word options, is it under
"Proofing"? AutoCorrect has to do with Insert, not Proofing, and so would
seem to make more sense on the "Insert" Ribbon. Its present placement seems
quite counter-intuitive.

Actually, I discovered the existence of AutoCorrect after writing my
preceding note, and prior to reading your comments, by locating this URL:

<http://office.microsoft.com/en-us/word/HA102552091033.aspx?pid=CH100991571033>.

For those who may come across our dialogue here in hopes of understanding
AutoCorrect, here is what the above URL says (I have paraphrased for
concision).

"To insert text automatically, use the AutoCorrect dialog box.
"1. Click the Microsoft Office Button [in the extreme upper left of Office
2007 programs, with four squares in it], and then click Word Options.
"2. Click Proofing.
"3. Click AutoCorrect Options, and then click the AutoCorrect tab.
"4. Select the 'Replace text as you type' check box, if it is not already
selected.
"5. Under Replace, type the characters that you want to use for your
automatic text.
"The text that you selected in your document should appear under With."

Thanks again, Jay.

 

[Graham Mayor]

You can always add the autocorrect options button from the all commands
group to the QAT.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

Your comments are most helpful, Jay. Thank you.

I must admit, though, that I'm puzzled why the developers of Word
2007 put AutoCorrect where it is, for two reasons. (a) Why is it in
Word options, rather than on a Ribbon? (b) Why, within Word options,
is it under "Proofing"? AutoCorrect has to do with Insert, not
Proofing, and so would seem to make more sense on the "Insert"
Ribbon. Its present placement seems quite counter-intuitive.

Actually, I discovered the existence of AutoCorrect after writing my
preceding note, and prior to reading your comments, by locating this
URL:

<http://office.microsoft.com/en-us/word/HA102552091033.aspx?pid=CH100991571033>.

For those who may come across our dialogue here in hopes of
understanding AutoCorrect, here is what the above URL says (I have
paraphrased for concision).

"To insert text automatically, use the AutoCorrect dialog box.
"1. Click the Microsoft Office Button [in the extreme upper left of
Office 2007 programs, with four squares in it], and then click Word
Options. "2. Click Proofing.
"3. Click AutoCorrect Options, and then click the AutoCorrect tab.
"4. Select the 'Replace text as you type' check box, if it is not
already selected.
"5. Under Replace, type the characters that you want to use for your
automatic text.
"The text that you selected in your document should appear under
With."

Thanks again, Jay.

The feature you're describing here is AutoCorrect, not AutoText. The
AutoCorrect feature is still intact in Word 2007; all that has
changed is the location of access to the AutoCorrect Options dialog.
It's now in Office button > Word Options > Proofing > AutoCorrect
Options.

For AutoText, you don't have to go into the Quick Parts organizer;
you can type as much of the AutoText entry's name as needed to be
unique, and press F3. What's missing compared to Word 2003 is the
"AutoComplete" tooltip that used to pop up and let you press Enter
to accept it.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

 

[Jay Freedman]

I can't answer your "why" questions with any certainty, because I'm not a
Microsoft employee (nor is anyone else posting in this newsgroup) so all I can
do is conjecture.

I think AutoCorrect Options is in the Options dialog because (a) it was on the
Tools menu in 2003 along with the general Options command, (b) its name includes
the word "Options", and most importantly (c) the developers determined that most
people don't change the entries very often. As Graham notes, you can add a Quick
Access Toolbar button for AutoCorrect if you want it.

From Microsoft's point of view and original intention, AutoCorrect really is
more about proofing -- automatically correcting typing mistakes -- than about
intentionally inserting text. There is an "Add to AutoCorrect" entry on the
right-click menu for spelling errors, and most of the entries that are supplied
in a newly installed copy of Word are corrections of things like "teh" to "the".
The ability to do text insertion similar to AutoText is just an extra.

You can always add the autocorrect options button from the all commands
group to the QAT.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

Your comments are most helpful, Jay. Thank you.

I must admit, though, that I'm puzzled why the developers of Word
2007 put AutoCorrect where it is, for two reasons. (a) Why is it in
Word options, rather than on a Ribbon? (b) Why, within Word options,
is it under "Proofing"? AutoCorrect has to do with Insert, not
Proofing, and so would seem to make more sense on the "Insert"
Ribbon. Its present placement seems quite counter-intuitive.

Actually, I discovered the existence of AutoCorrect after writing my
preceding note, and prior to reading your comments, by locating this
URL:

<http://office.microsoft.com/en-us/word/HA102552091033.aspx?pid=CH100991571033>.

For those who may come across our dialogue here in hopes of
understanding AutoCorrect, here is what the above URL says (I have
paraphrased for concision).

"To insert text automatically, use the AutoCorrect dialog box.
"1. Click the Microsoft Office Button [in the extreme upper left of
Office 2007 programs, with four squares in it], and then click Word
Options. "2. Click Proofing.
"3. Click AutoCorrect Options, and then click the AutoCorrect tab.
"4. Select the 'Replace text as you type' check box, if it is not
already selected.
"5. Under Replace, type the characters that you want to use for your
automatic text.
"The text that you selected in your document should appear under
With."

Thanks again, Jay.

The feature you're describing here is AutoCorrect, not AutoText. The
AutoCorrect feature is still intact in Word 2007; all that has
changed is the location of access to the AutoCorrect Options dialog.
It's now in Office button > Word Options > Proofing > AutoCorrect
Options.

For AutoText, you don't have to go into the Quick Parts organizer;
you can type as much of the AutoText entry's name as needed to be
unique, and press F3. What's missing compared to Word 2003 is the
"AutoComplete" tooltip that used to pop up and let you press Enter
to accept it.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

Dr. Paul wrote:
Dear Michelle,

Quick Parts in Word 2007 is fine for inserting material that one
wishes to insert by using the Ribbon. But in Word 2003's AutoText,
one could establish that, for instance, typing "ri" with a space
would insert the word "ribbon." I, like Ironchick and myriads of
other users, had a dozen or more bits of boilerplate text that I
could insert without in the least interrupting my typing. I cannot
find an equivalent for that immensely useful facility in Quick
Parts.

:

You need Quick Parts in Word 2007. Insert tab>Text
group>Quickparts button. Once you get used to it, it's actually
far better than AutoText. --
Regards

Michelle Mathews
MCT, MCASI, MMI, IC3 AI, JEB TDip ITS, JEB TDip ITA, MITBTI


:

Why does Microsoft find it necessary to change features that were
great the old way and make them more difficult?

:

See Add AutoText in Word 2007 Help.
http://office.microsoft.com/en-us/word/HA102552091033.aspx?pid=CH100991571033


:

I upgraded to Office 2007 but I can't find the autotext screen
to add in all the words/phrases I type a million times a day.
Can anyone help

 

[Dr. Paul]

In a way, using AutoCorrect for text insertion, rather than for proofing, is
like a secondary macro function.

To insert boilerplate text via macros is lugubrious: one must create the
macro, then press Alt-F8 (or click around in the Ribbon) to run the macro.
The alternative is to assign a keystroke combination to the macro, but then
you have to remember the combinations you've assigned -- not necessarily an
easy feat when one has a couple of dozen frequently-used texts to insert.

It it much simpler to use AutoCorrect: to cite my earlier example, type "ri"
and a space and the word "ribbon" shows up. But in a way, the facility seems
quite similar to macros. Perhaps "under the hood" the code for AutoCorrect
and for macros-via-VBA is similar.

Thanks again for your help, all of you.

I can't answer your "why" questions with any certainty, because I'm not a
Microsoft employee (nor is anyone else posting in this newsgroup) so all I can
do is conjecture.

I think AutoCorrect Options is in the Options dialog because (a) it was on the
Tools menu in 2003 along with the general Options command, (b) its name includes
the word "Options", and most importantly (c) the developers determined that most
people don't change the entries very often. As Graham notes, you can add a Quick
Access Toolbar button for AutoCorrect if you want it.

From Microsoft's point of view and original intention, AutoCorrect really is
more about proofing -- automatically correcting typing mistakes -- than about
intentionally inserting text. There is an "Add to AutoCorrect" entry on the
right-click menu for spelling errors, and most of the entries that are supplied
in a newly installed copy of Word are corrections of things like "teh" to "the".
The ability to do text insertion similar to AutoText is just an extra.

You can always add the autocorrect options button from the all commands
group to the QAT.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

Your comments are most helpful, Jay. Thank you.

I must admit, though, that I'm puzzled why the developers of Word
2007 put AutoCorrect where it is, for two reasons. (a) Why is it in
Word options, rather than on a Ribbon? (b) Why, within Word options,
is it under "Proofing"? AutoCorrect has to do with Insert, not
Proofing, and so would seem to make more sense on the "Insert"
Ribbon. Its present placement seems quite counter-intuitive.

Actually, I discovered the existence of AutoCorrect after writing my
preceding note, and prior to reading your comments, by locating this
URL:

<http://office.microsoft.com/en-us/word/HA102552091033.aspx?pid=CH100991571033>.

For those who may come across our dialogue here in hopes of
understanding AutoCorrect, here is what the above URL says (I have
paraphrased for concision).

"To insert text automatically, use the AutoCorrect dialog box.
"1. Click the Microsoft Office Button [in the extreme upper left of
Office 2007 programs, with four squares in it], and then click Word
Options. "2. Click Proofing.
"3. Click AutoCorrect Options, and then click the AutoCorrect tab.
"4. Select the 'Replace text as you type' check box, if it is not
already selected.
"5. Under Replace, type the characters that you want to use for your
automatic text.
"The text that you selected in your document should appear under
With."

Thanks again, Jay.

:

The feature you're describing here is AutoCorrect, not AutoText. The
AutoCorrect feature is still intact in Word 2007; all that has
changed is the location of access to the AutoCorrect Options dialog.
It's now in Office button > Word Options > Proofing > AutoCorrect
Options.

For AutoText, you don't have to go into the Quick Parts organizer;
you can type as much of the AutoText entry's name as needed to be
unique, and press F3. What's missing compared to Word 2003 is the
"AutoComplete" tooltip that used to pop up and let you press Enter
to accept it.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

Dr. Paul wrote:
Dear Michelle,

Quick Parts in Word 2007 is fine for inserting material that one
wishes to insert by using the Ribbon. But in Word 2003's AutoText,
one could establish that, for instance, typing "ri" with a space
would insert the word "ribbon." I, like Ironchick and myriads of
other users, had a dozen or more bits of boilerplate text that I
could insert without in the least interrupting my typing. I cannot
find an equivalent for that immensely useful facility in Quick
Parts.

:

You need Quick Parts in Word 2007. Insert tab>Text
group>Quickparts button. Once you get used to it, it's actually
far better than AutoText. --
Regards

Michelle Mathews
MCT, MCASI, MMI, IC3 AI, JEB TDip ITS, JEB TDip ITA, MITBTI


:

Why does Microsoft find it necessary to change features that were
great the old way and make them more difficult?

:

See Add AutoText in Word 2007 Help.
http://office.microsoft.com/en-us/word/HA102552091033.aspx?pid=CH100991571033


:

I upgraded to Office 2007 but I can't find the autotext screen
to add in all the words/phrases I type a million times a day.
Can anyone help