Assign tasks to multiple users

[Guest]

Does anyone know of a way to assign a task to multiple people and have all
the tasks update? For instance if one person updates the task, will everyone
see the update?

 

[Judy Gleeson \(MVP Outlook\)]

Yes - I know of a workaround. There are various add-ins that increase Task
functionality as well. Try a search of the web.

If you have Exchange, you can set up a shared Mailbox and from that Tasks
folder assign work to each team member. As they update their Tasks, the
Mailbox will get updates. Enable permissions so that the whole team can see
that Mailbox' Tasks folder. This works for small team wanting to see who's
working on what and their progress.

 

[Guest]

Hi Judy

We are setting up a shared team mail box, however, the tasks do not appear
to be updating in the shared mailbox, when the owner of the task changes the
status. When the task is assigned from the team mailbox we get the message
'The task request is not in your Tasks folder. The task will not be updated
when you receive responses or updates, unless you move it to your task
folder.’ As far as we can see, all permissions are correct. Any thoughts?

Many thanks