Appendix numbering in a TOC

[Andrea Kenner]

I use Word 2003. We use outline numbering. I followed Microsoft's
instructions for creating separate appendix numbering (using Headings 7, 8,
and 9) and for adding the entries to the TOC. I matched up the heading
levels like this:

TOC 1 --> Heading 7
TOC 2 --> Heading 8
TOC 3 --> Heading 9

Every thing worked beautifully, except one thing: The section numbering in
the TOC is showing up in bold. So, in other words, in the TOC, my headings
look like this:

<b>A.1</b> Section Heading
<b>A.1.1</b> Subsection Heading

(I used HTML <b> tags in the example above to show you the parts that are
appearing in bold.)

The TOC 2 and TOC 3 styles used for the body of my document (associated with
Heading 2 and Heading 3) do not look like this. For those TOC entries, the
entire entry appears in regular (not bold) font, like this:

2.1 Section Heading
2.1.1 Subsection Heading

Our corporate style is to have TOC 2 and TOC 3 to be in regular font (not
bold).

The Reveal Formatting tool said that I had directly applied the bold
formatting to the section numbers, but I didn't. The only thing I can figure
is that it's pulling the bold text from the settings I created in the Outline
Numbering tab for the Heading 8 and Heading 9 styles. But if I remove the
bold formatting there, the section numbers in the appendix do not appear in
bold like I want them to.

Is there anything I can do to get rid of the bold numbering in the TOC?

Thank you!

 

[DeanH]

I have come across this in the past and I found the follow MAY be the cause.
Say I had an unwanted Bold appearing in the Table of Contents for TOC2 style
but for the numbers only not the heading text and that the Heading 2 style
should be Bold. What I found when modified the TOC2 style all was not-bold -
correct. But what I found was in the Heading 2 style the Font was Bold BUT
under Format, Numbering, Customize Outline Numbered List, Font button - no
bold applied.
So you had no-bold outline number with Bold Heading Text. Sometimes the
numbering had been manually format of Bold applied at the Heading. This
seemed to confuse the TOC.
Check that you have the exact same setting in the Customize Font as for the
Format Font for the Heading Styles affected.
Hope this helps, best of luck.
DeanH

 

[Andrea Kenner]

Hi Dean! Thanks for your answer.

You have correctly described the problem I'm seeing. However, I'm not sure
I understand the solution. It sounds like you're saying that I should check
to see if I applied bold font in the Bullets & Numbering tab when I create
the heading style. I've already done that, and it looks correct to me there.
I set the font to Bold in the heading style itself then, when I went to the
Bullets & Numbering tab, I clicked the Font button to select the typeface,
size, and formatting (bold) of the numbers. I had to set both to bold to
make both parts of the heading bold.

I'm not at work yet -- I'll check back in when I get there.

Thanks a lot! // Andrea

 

[Kimmi]

Hi Andrea,
If you have set the style to be bold, you should not need to separately set
the number to be bold (if you set the number font style to be blank, it
should take on attributes of the rest of the style). Try removing the font
style from the number and it should stay bold. If it isn't. check the
paragraph mark at the end of the line to check that bold has not been
removed.

 

[Andrea Kenner]

Hi Kimmi! Thanks for replying!

What you're saying makes perfect sense, but I have already tried turning off
the bold formatting in the Format Bullets & Numbering dialog (for the Heading
8 style), and the only thing that does is to turn off the bold formatting for
the number part of the heading. The Bold formatting for the entire Heading 8
style is definitely turned on. I checked the paragraph mark, and it's bold
there too. I don't see a way to set the font for the numbering portion to
"blank." I also don't see a way to specify that the numbering section should
pick up the formatting of the underlying style.

It currently seems like I have a choice of making either the heading or the
TOC entry look correct -- but not both. It's so close... but no cigar yet.
I feel like there has to be an answer to this.

Thanks! // Andrea

 

[Andrea Kenner]

People kept telling me the same thing, so I thought I should start listening!
I removed the numbering from Headings 7, 8, and 9, and then recreated them
from scratch (leaving the font formatting totally alone). When I did that,
the problem in the TOC went away.

I can be hard-headed and stubborn sometimes, but I'm not stupid! ;-)

Thanks, Kimmi (and everyone else I bugged about this, including Suzanne)

// Andrea