Accept only formatting changes in 'track changes'

[Guest]

I have a reasonably long document I'm editting for someone with track
changes(who doesn't know how to write, or use formatting!). I'd like the
writer to focus on the word-smithing rather than formatting, so I want to
send it back without the track changes for formatting. Is there an easy way
to get Word to accept all formatting changes, while leaving the track changes
for the text intact? Many thanks in advance for your assistance.

 

[Guest]

sorry - please ignore this request. I figured it out. - just needed to
unclick 'formattting' in the 'show' menue

 

[Herb Tyson [MVP]]

Is this Word 2003 or later?

In Word 2003, display the Reviewing toolbar. Click the dropdown Show
successively, and remove the checks next to everything except for Formatting
(Ink Annotations, Insertions and Deletions). Then, click the Accept Change
dropdown, and choose Accept All Changes Shown.

Finally, re-enable showing other kinds of changes... and Bob's your uncle.

To make this less tedious, you could record a macro to flip the "Show"
settings. In fact... you could record a macro to do the whole lot. When I
record the macro, here's what I get:

Sub AcceptFormatting()
WordBasic.ShowInkAnnotations
WordBasic.ShowInsertionsAndDeletions
WordBasic.AcceptAllChangesShown
WordBasic.ShowInkAnnotations
WordBasic.ShowInsertionsAndDeletions
End Sub

Note: the WordBasic.Show... commands are toggles. They assume that the
indicated items are all enabled to begin with.

Note: Word 2007 has equivalent tools... located in the Review ribbon tab.

 

[Guest]

Many thanks, Herb!

Is this Word 2003 or later?

In Word 2003, display the Reviewing toolbar. Click the dropdown Show
successively, and remove the checks next to everything except for Formatting
(Ink Annotations, Insertions and Deletions). Then, click the Accept Change
dropdown, and choose Accept All Changes Shown.

Finally, re-enable showing other kinds of changes... and Bob's your uncle.

To make this less tedious, you could record a macro to flip the "Show"
settings. In fact... you could record a macro to do the whole lot. When I
record the macro, here's what I get:

Sub AcceptFormatting()
WordBasic.ShowInkAnnotations
WordBasic.ShowInsertionsAndDeletions
WordBasic.AcceptAllChangesShown
WordBasic.ShowInkAnnotations
WordBasic.ShowInsertionsAndDeletions
End Sub

Note: the WordBasic.Show... commands are toggles. They assume that the
indicated items are all enabled to begin with.

Note: Word 2007 has equivalent tools... located in the Review ribbon tab.

--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com