5 computers-One e-mail address

[auntie boo]

I just started in this office. There are 5 workstations but only one general
e-mail address for the office. Currently, Outlook is set up w/ the same info
on each one, but that unfortunately means that everyone is downloading the
same info and nobody knows if a particular e-mail has been addressed unless
they check with everyone else. We have a flagging system figured out to use,
but that only shows up on the individual computer, of course. Is there a way
to have all workstations look at the same outlook.pst and have it still
available to have open on each? We have licenses for each 'puter, so
licensing shouldn't be a problem.

 

[Gordon]

I just started in this office. There are 5 workstations but only one
general
e-mail address for the office. Currently, Outlook is set up w/ the same
info
on each one, but that unfortunately means that everyone is downloading the
same info and nobody knows if a particular e-mail has been addressed
unless
they check with everyone else. We have a flagging system figured out to
use,
but that only shows up on the individual computer, of course. Is there a
way
to have all workstations look at the same outlook.pst and have it still
available to have open on each? We have licenses for each 'puter, so
licensing shouldn't be a problem.

The short answer is no. There ARE methods of "sharing" a pst file, but I'm
not sure they work very well. May I ask why there is only one email address
between five workstations?

 

[Raj]

Hello Auntie Boo,
Please be more specific.

Which version of outlook you are working on
Are you connected to exchange server.

If you are connected to exchange server , there is an option where you can
access others ost file or only Inbox in particular - provided permissions are
set.
pst files cannot be shared through network.

Or

Create rules to move specific e-mails to folders and provide access to the
respecitive person to access only those folders.

 

[DL]

The outlook.pst file cannot be shared, niether is it advised to access a pst
over a network, as corruption often follows.
There are various methods of syncing, but that wont address your fundemental
issue of who deals with which msg

 

[Milly Staples [MVP - Outlook]]

If Outlook 2003 or earlier, you could try setting up a simple Microsoft Mail server to distribute mail to 5 internal addresses - not recommended but it sounds like you are on a budget.
http://www.outlook-tips.net/howto/msmail.htm

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, auntie boo asked:

| I just started in this office. There are 5 workstations but only one
| general e-mail address for the office. Currently, Outlook is set up
| w/ the same info on each one, but that unfortunately means that
| everyone is downloading the same info and nobody knows if a
| particular e-mail has been addressed unless they check with everyone
| else. We have a flagging system figured out to use, but that only
| shows up on the individual computer, of course. Is there a way to
| have all workstations look at the same outlook.pst and have it still
| available to have open on each? We have licenses for each 'puter, so
| licensing shouldn't be a problem.

 

[auntie boo]

I just started here, so I don't know a whole lot about why, but I know it is
a general info address that includes stuff that any person who reads the
e-mail can take care of. They just don't have any way to know if someone
else already took care of it without asking everyone. Is it possible to link
everyone else's outlook to the office manager's outlook (i.e. everyone has
their own personal folder, but they can also access hers to see what is
flagged for who) but she can still have her own outlook open and usable?

 

[auntie boo]

By the way . . . Outlook 2003