2 Outlook Newbie questions

[Fred Howard]

Dear Outlook gurus:

I've used Eudora as my email client for 25 years and know it very well. But now I've just changed jobs, and I have to learn Outlook.

I'm picking it up ok, but one thing bothers me: unless I'm missing something, the "Send" button doesn't mean what it says. It appears that when I compose a message and click "Send", Outlook doesn't send it, just moves it to the Outbox.

I then have to do a second step, "Send and Receive" (or a "Send All"), to actually get the message on its way. I keep forgetting to do that.

Is there any way to eliminate this two-step process?

Oh, and another thing: when I open an attachment, is there a way I can tell Outlook at that moment what program to use? For example, if I receive a tab-delimited .txt file, maybe I want to open it with Excel, but I want to continue to open other .txt files with a text editor.

I haven't found anything other than changing the default program for the file type, and I don't want to do that.

Thanks very much in advance for your kind attention.

 

[DL]

You dont mention the version of Outlook.
Generally there are two mail settings in Options
1) Send immediately when starting outlook
2) Poll for mail (send/receive) every xx minutes (10 minutes is usually
sufficient, allthough certain versions of outlook default to 5 minutes on
setup/installation) - setting to less can cause resource problems)

 

[Fred Howard]

DL wrote on Mon, 21 July 2008 09:3

You don't mention the version of Outlook

Thanks very much for your response. Sorry, it's Outlook 2003, (11.8217.8202) SP3.

Quote

Generally there are two mail settings in Options
1) Send immediately when starting outlook
2) Poll for mail (send/receive) every xx minutes (10 minutes is usually
sufficient, allthough certain versions of outlook default to 5 minutes on
setup/installation) - setting to less can cause resource problems

I have set those the way I want them, but neither one addresses my questions.

Thanks,
Ted

 

[DL]

When you 'send' the mail goes to the Outbox, when Outlook polls for mail it
will finally be sent and go to the Sent folder.

 

[Fred Howard]

DL wrote on Mon, 21 July 2008 11:11

When you 'send' the mail goes to the Outbox, when Outlook polls for mail it
will finally be sent and go to the Sent folder.

Thanks again for responding. Yes, I know, and I'm looking for a way to make Outlook combine those two steps into one, so that when I hit the "Send" button on the email, it gets sent immediately.

 

[DL]

It doesnt work that way

DL wrote on Mon, 21 July 2008 11:11


Thanks again for responding. Yes, I know, and I'm looking for a way to
make Outlook combine those two steps into one, so that when I hit the
"Send" button on the email, it gets sent immediately.

 

[Fred Howard]

DL wrote on Mon, 21 July 2008 12:29

It doesn't work that way

Outlook seems pretty powerful; it would be surprising if there isn't some option somewhere that I could change the setting on to make it do that. Just trying to make it do what I'm used to, I guess.

Thanks very much.

 

[Pat Willener]

I don't know why your Outlook is not sending mail immediately; mu
Outlook 2003 always sends message the second I click on the Send button.
Maybe because I am on an Exchange Server? What is your account type?

 

[Fred Howard]

Pat Willener wrote on Mon, 21 July 2008 22:57

I don't know why your Outlook is not sending mail immediately;

As I said above, it does now, ever since I checked that box.

I think the default setup for Outlook must have that box unchecked, because my wife uses Outlook all the time and she has to go through the same two-step process to send a message.

Quote:

Outlook 2003 always sends message the second I click on the Send button. Maybe because I am on an Exchange Server? What is your account type?

We don't have an Exchange server. My email protocols are pop3 and smtp. But I'm not sure that has anything to do with it.

Thanks very much for responding.